Clerical Jobs in Glendale, California

Job Title: Legal Secretary Company: Davidson Staffing Location: Glendale, CA Description: In-house counsel for a Glendale insurance company has a temp-to-hire opportunity for a Legal Secretary with a minimum of 5 years of personal injury defense experience. Must have a solid background with experienced in auto, homeowners, uninsured motorist and underinsured motorist. The company offers a competitive salary and benefits. For immediate consideration, please send your resume to Register to View Davidson Legal Staffing is only able to consider candidates who have the related legal experience and qualifications outlined above for this position. Thank you for your understanding. Job keywords: legal secretary, litigation, insurance defense, personal injury In all that we do at Davidson Staffing, our aim is to demonstrate The Davidson Difference. It means calling you when we say we will, representing only the best companies in California, and providing the best technology and service to make your job search easy and successful. If you want to work with the best job search firm for the legal, IT and professional services industries, then work with Davidson Staffing. 63% of our candidate base decides to work with Davidson Staffing because of our stellar service and exemplary reputation, while 37% choose us because of our inside track to the best jobs in California. Over the past 20 years, we have built client loyalty, which means we have access to jobs others don't. You work with recruiters you can count on! With an average tenure of 5+ years, Davidson has the highest retention rate in the industry. You receive top of the line benefits including group health insurance, 401k, holiday, bonus pay and more. You receive FREE admission to our popular lunch time Tips & Tricks software training courses. Most importantly, we work for you! We won't talk you into something you don't want and we call back when we say we will.

Job Title: Senior Legal Secretary (Workers' Compensation)Glendale Office Location Company: Travelers Location: Glendale, CA Description: Committed. Competitive. Constructing our Future. That's Travelers. We are one of the leading insurance companies in the United States. Our superior financial strength and consistent record of strong operating returns mean security for our customers - and opportunities for our employees. You will find Travelers to be full of energy, and a workplace in which you truly can make a difference. ***Thank you for the your interest in this job posting. We are currently accepting resumes and inquiries for possible future positions.*** SUMMARY: Perform a variety of legal secretarial and administrative duties for assigned attorneys, many of which are unique to a legal environment and require a working knowledge of legal concepts, terminology, and processes. Assist with general office support efforts, office administration and perform other duties as requested and assigned. Will serve as a backup to the office administrator as needed for office administration. PRIMARY DUTIES: -Effectively compose various legal documentation including but not limited to pleadings, discovery, subpoenas and draft correspondence. -Review incoming mail to determine urgency and work with attorneys accordingly. -Provide necessary telephone assistance including, but not limited to, answering callers routine questions. -Maintain attorney calendar as well as maintain diary and tickler dates appropriately. Review calendar daily and proactively handle upcoming events and determine dates upon which various pleadings must be served and filed. -Input and maintain information into case management system and ensure data integrity. -Maintain, organize and index all case files for staff attorneys; file correspondence, pleadings and other documentation in an accurate and timely manner. -Schedule/coordinate depositions, medical examinations and other court designated hearings. Retain court reporters and interpreters, if necessary. -Act as a liaison with experts and witnesses in scheduling/coordinating appearances and/or depositions along with documentation retrieval. -Act as a liaison between client and Staff Counsel office by furnishing and requesting information as needed and assist in completion of administrative reports. -Assist attorney in trial. -May assist management in interview process and new hire orientation along with other administrative tasks. -Conduct training classes, if necessary, in regard to legal procedures or case management system. -Conduct preliminary legal research as necessary. EDUCATION/COURSE OF STUDY: High School Diploma or its equivalent required Associates Degree or vocational secretarial training desirable WORK EXPERIENCE: Minimum 6+ years experience as a Legal Secretary required, or consistently high level performance Prior corporate experience desirable Experience in insurance defense litigation preferred. COMMUNICATION SKILLS: -Superior written and oral communication skills. -Superior interpersonal skills to communicate with court personnel, other attorneys and their staff, clients, witnesses and outside vendors. COMPUTER SKILLS: -Highly proficient in MS Word, MS Outlook, Excel and Powerpoint. -Highly proficient with the usage of a case management system and other software applications. OTHER: -Strong knowledge of trial procedures. -Strong understanding of legal terminology, local court/jurisdiction rules and adhere to law office procedures. -Ability to identify urgency and prioritize tasks accordingly. -Strong strategic thinker and decision maker -Practice appropriate office etiquette. -Ability to manage time and multitask effectively and displays problem solving skills by developing methods or approaches to getting the work done. -Maintain composure and professionalism under pressure as well as adapt to new situations and changing priorities. -Ability to work independently as well as in a team environment. -Strong organizational skills. -Ability to operate business machines such as photocopy and scanning equipment. -Position requires physical activity including but not limited to bending, stooping, repetitive motion, and lifting of up to 20 pounds

Job Title: Receptionist to $27K Company: Company Confidential Location: Glendale, CA Description: Prestigious, well established company in Glendale is seeking a professional Receptionist and offers great benefits and a rewarding work environment. Will be responsible for running the front desk, meeting and greeting clients, handling busy phones, maintaining/organizing files, ordering office supplies, faxing, and other clerical duties as required. Must have a minimum of 2-3 years experience and good Word and Excel skills. Apply today!

Job Title: Executive Assistant Company: IHOP Location: Glendale, CA Description: Get a taste of real career satisfaction and success at IHOP.While many people know us for our consistently excellent food and outstanding service, we're also known for providing exciting professional opportunities in a friendly and supportive environment.With over 50 years of stability and more than 1,400 locations, our continued growth is creating an industry buzz.If you have an appetite for success, consider this key role on the IHOP team located in Glendale, California. Executive Assistant The position provides administrative support to the Vice President, Franchise & Business Development and the Director, Franchise & Property Administration / Real Estate Counsel and other department staff as needed. RESPONSIBILITIES Insurance Proceeds Coordination; point person for initial deposit of proceed checks into escrow account, gathering of lien waiver forms and contractor payment applications and tracking and distribution of insurance funds. Preparation of Right of First Refusal letters; ensures timely response to landlords upon their requests. Preparation of Exercise of Lease Extension Option Letters; ensures timely response of notice to landlords. Compilation of Disclosure Documents; reviews master lease and sublease documents to ascertain if there are any documents to disclose for franchise process. Database Updates; maintains and updates PeopleSoft database with current landlord information, changes to monthly impounds and other required input; maintains and updates routine reports Franchise Review Committee Meeting; produces the agenda for monthly FRC meetings and takes minutes during meeting. Invoice Processing; invoice entry into PeopleSoft database for payment processing. Other administrative duties as required; meeting scheduling, travel arrangements, ordering supplies, mail distribution etc. Job Requirements : QUALIFICATIONS High school diploma or equivalent Minimum 10+ years experience in an executive assistant capacity, preferably with real estate or development company (not mandatory). Familiarity with leases and other legal documents, maps and construction agreements desired Proficiency in Microsoft office suite Excellent written and oral communication skills. Ability to multi-task high and high level of organization skills As a key player on our team, you can expect a competitive compensation and benefit package including 401K, comprehensive training, tuition reimbursement for continued education, and much more!Our friendly and supportive work environment and opportunities for growth make IHOP an excellent career choice.So, if you're interested in taking your career to the next level, we'd like to hear from you.Please apply for this opportunity via our website atwww.ihop.com

Job Title: Legal Secretary - Litigation Company: California Casualty Management Location: Glendale, CA Description: You've been providing excellent secretarial support for over three years now, for trial attorneys involved with personal injury defense, including uninsured/underinsured motorists. There's paperwork to process and meeting details to juggle, but you love it, because in the end, what you're doing is for the clients' benefit. It's that spirit that makes you a natural for a successful career with California Casualty. We are looking for a detail-focused individual to prepare pleadings and correspondence from dictation or written drafts; edit, retrieve, copy and transmit text, data and graphics; and produce quality documents that are accurate, professional and delivered on time. You'll also maintain attorney calendars and files; schedule depositions, medical examinations and other activities; forward litigation documents for court filings and services; plan and schedule client meetings and court appearances; and cross-train for higher-level positions as needed. California Casualty is committed to meeting the insurance needs of the professionals who serve the public good in a variety of waysfirefighters, law enforcement, state troopers, educators, nurses, and others. As a member of our team, you can take special pride in knowing that while you're building a successful career, you're also serving this dedicated group of people. We are a company that prides itself on attracting hard-working individuals of integrity and a real commitment to quality customer service. You must possess those qualities, plus: 3+ years of secretarial activity, with an emphasis on personal injury defense including UM/UIM and trial preparation Proficiency with Microsoft Outlook, WordPerfect, Strictly Legal and Legal Solutions applications Minimum of a high school diploma or GED Attention to detail, discretion, confidentiality and flexibility Excellent interpersonal, organizational and verbal/written communication skills Minimum starting hourly salary: $24.23 + DOE. Legal Secretary

Job Title: Executive Assistant - Ingenix Consulting Company: UnitedHealth Group, Inc Location: Glendale, CA Description: If you are a confident, polished individual who enjoys working autonomously in a dynamic, professional and growing environment, this is the opportunity for you! In this Executive Support role, you will provide high-level administrative support to the CEO and other senior leaders of a $200M healthcare consulting organization. Responsibilities include:Prioritizing and tracking current initiativesDevelop agendas and plans for leadership meetingsCoordinate client meetings - planning, scheduling and logisticsScreening callsManaging calendarsCoordinating complex travel and meeting arrangements both domestically and internationallyScheduling conference callsPreparing expense reportsResponding to information requestsMaintaining accurate files onsite, offsite and electronicallyPreparing presentations including proofreading, editing, printing and binding.Support the on-boarding of new senior leadersBusiness Segment Liaison (BSL) for team (asset management, software and hardware purchases)Ingenix Consulting is a premier, data-driven consulting organization focused exclusively on healthcare. As the consulting division of Ingenix, we have access to unparalleled investments in data, analytic tools and methodologies.Ingenix is part of the family of companies that make UnitedHealth Group one of the leaders across most major segments of the US health care system.If you get excited about the life transforming potential of bringing health care information to the right place, at the right time, to support crucial decisions, welcome to Ingenix.Were one of the largest and fastest growing health information companies and the only organization in our industry with the information, technology and consulting expertise to solve the most significant challenges in health and human services.As a vital member of the UnitedHealth Group family, we serve customers in every segment of the health care field. This includes government agencies, pharmaceutical companies, hospitals and health delivery networks, insurance providers and, of course, the diverse business divisions of UnitedHealth Group.Bring your talent to an industry leader with the information, technology, and consulting expertise to help transform health and human services. No matter what your role, youll be empowered to ask more questions, develop better solutions and help make the health care system greater than ever.

Job Title: Administrative Assistant - Company: AppleOne Location: Glendale, CA Description: Temporary Bilingual Spanish Administrative Assistant! Detail oriented, multi- tasker and must know SAP and Excel this dynamic organization. Must be a team player as well as comfortable working alone. Will be responsible for light bookkeeping for this company. Great benefits. Apply for this great position as a administrative assistant today! You can view all of our jobs online at http://www.appleone.com/?sc=11&id=540231

Job Title: Secretary IV Company: The Walt Disney Company - Disney Interactive Media Location: Glendale, CA Description: DISNEY INTERACTIVE STUDIOS - Glendale, CADisney Interactive Studios (DIS) is the interactive entertainment arm of The Walt Disney . DIS publishes a broad portfolio of creative, innovative and dynamic video games on multiple platforms for audiences of all ages. DIS games are based on the wide range of intellectual properties of The Walt Disney and its subsidiaries, including feature film, television and publishing. Our family of studios includes Propaganda Games in Vancouver, British Columbia, currently developing Turok, based on the highly popular franchise; Fall Line Studio in Salt Lake City, which develops titles for Nintendo DS and Wii; Avalanche Software, also in Salt Lake City, focused on creating innovative games based on original intellectual property and Disney animated feature films; and our Brighton, UK studio, Black Rock Studio, known for developing award-winning titles and best selling racing games Recently, we acquired Junction Point Studios in Austin, Texas headed by industry visionary Warren Spector.RESPONSIBILITIES Interface with various Disney departments and external . Work well with employees, customers and business associates at all levels. Help manage special projects, serving as a liaison between VP and team, coordinating team building events, large scale summits and other projects as needed. Assist in the creation of presentation materials and . Maintain high standard of confidentiality with respect to all matters and documents. Provide administrative/secretarial support: Answer, screen and handle telephone calls. Schedule appointments and meetings. Open and distribute mail, file, fax, photo copy, order supplies and general office duties. and word process memos, reports, correspondence, purchase orders, and authorizations. Prepare, file and track expense reports. Make travel arrangements and itineraries, including global travel itineraries. Serve as primary resource of information for global . Assist on various projects as needed. Ability to support several Directors when needed to handle extra phone lines with ease, in addition to primary responsibilities. Resourceful and knowledgeable of Disney procedures and personnel a plus. REQUIRED QUALIFICATIONS Minimum 5 years general administrative experience supporting senior level executives in a corporate environment. Highly Proficient in Outlook, Microsoft Word. Advanced Excel, PowerPoint skills a must. Will be tested prior to interview. Type Minimum 50 WPM. literate and ability to learn new programs if necessary. Ability to effectively interface with high level executives and clients. Ability to handle multiple priorities in a fast paced environment. Ability to work with others as a team. Ability to prioritize effectively. Strong verbal and written skills. Ability to work flexible hours on occasion.Familiarity with SAP desiredBe sure to take time to explore all the exciting Disney Consumer Products lines of business at and read about the variety of people who have made DCP the success it is today.

Job Title: Workers Compensation Sr. Legal Secretary Company: Travelers Location: Glendale, CA Description: Perform a variety of Workers Compensation legal secretarial and administrative duties for assigned attorneys, many of which are unique to a legal environment and require a working knowledge of legal concepts, terminology, and processes. Assist with general office support efforts, office administration and perform other duties as requested and assigned. Will serve as a backup to the office administrator as needed for office administration. PRIMARY DUTIES/RESPONSIBILITIES: Ability to effectively compose various legal documentation including but not limited to pleadings, discovery, subpoenas and draft correspondence. Review incoming mail to determine urgency and work with attorneys accordingly. Provide necessary telephone assistance including, but not limited to, answering callers routine questions. Maintain attorney calendar as well as maintain diary and tickler dates appropriately. Review calendar daily and proactively handle upcoming events and determine dates upon which various pleadings must be served and filed. Input and maintain information into case management system and ensure data integrity. Maintain, organize and index all case files for staff attorneys; file correspondence, pleadings and other documentation in an accurate and timely manner. Schedule/coordinate depositions, medical examinations and other court designated hearings. Retain court reporters and interpreters, if necessary. Act as a liaison with experts and witnesses in scheduling/coordinating appearances and/or depositions along with documentation retrieval. Act as a liaison between client and Staff Counsel office by furnishing and requesting information as needed and assist in completion of administrative reports. Ability to assist attorney in trial. May assist management in interview process and new hire orientation along with other administrative tasks. Conduct training classes, if necessary, in regard to legal procedures or case management system. Summarize discovery responses and draft standard discovery motions. Conduct preliminary legal research as necessary. EDUCATION/COURSE OF STUDY: High School Diploma or its equivalent required. Associates Degree or vocational secretarial training desirable WORK EXPERIENCE/KNOWLEDGE: Minimum of 6 years Workers Compensation experience as a legal secretary required, or consistently high level performance. Experience in insurance defense litigation preferred. Prior corporate experience desirable COMMUNICATION SKILLS: Superior written and oral communication skills. Superior interpersonal skills to communicate with court personnel, other attorneys and their staff, clients, witnesses and outside vendors. COMPUTER SKILLS: Highly proficient in MS Word, MS Outlook, Excel and Powerpoint. Highly proficient with the usage of a case management system and other software applications. OTHER COMPETENCIES/SKILLS: Strong knowledge of trial procedures. Strong understanding of legal terminology, local court/jurisdiction rules and adhere to law office procedures. Ability to identify urgency and prioritize tasks accordingly. Strong strategic thinker and decision maker Practice appropriate office etiquette. Ability to manage time and multitask effectively and displays problem solving skills by developing methods or approaches to getting the work done. Maintain composure and professionalism under pressure as well as adapt to new situations and changing priorities. Ability to work independently as well as in a team environment. Strong organizational skills. Ability to operate business machines such as photocopy and scanning equipment. Position requires physical activity including but not limited to bending, stooping, repetitive motion, and lifting of up to 20 pounds

Job Title: Construction Office Manager Company: Company Confidential Location: Glendale, CA Description: MUST HAVE CONSTRUCTION BACKGROUND*** WORKING KNOWLEDGE OF QUICKBOOKS. CERTIFIED PAYROLL OR ANY PAYROLL. WORK ON UNION REPORTS. BIDDING ON CONSTRUCTION JOBS. PHONES, CLERICAL DUTIES.