Clerical Jobs in Scottsdale, Arizona

Job Title: Executive Administrative Assistant - Villas Company: Starwood Location: Scottsdale, AZ Description: POSITION PURPOSESupport the Executive Office by giving secretarial support to the VillasGeneral Manager, greet and assist visitors, answer incoming calls to the Executive Office and handle guest complaints that come to the office.ESSENTIAL FUNCTIONSAVERAGE %OF TIME25% Perform clerical duties such as typing correspondence and reports, filing, and answering phones. Maintain and upkeep various filing systems, including vendor information where necessary.25% Receive visitors and guests. Answer questions and concerns; follow through either to resolution or refer to the appropriate manager.15% Assure all incoming and outgoing correspondence is typed, received, mailed and/or filed as required.15% Assist managers in scheduling appointments, meetings and travel arrangements for business trips as required.10% Maintain a professional working environment and attitude.10% Maintain and upkeep of all office equipment.Other:Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required.Upon employment, all employees are required to fully comply with Starwood rules and regulations for the safe and effective operation of the hotel%27s facilities. Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.SUPPORTIVE FUNCTIONSIn addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:· Order and maintain office supplies.· Make reservations for V.V.I.P. and V.I.P. guests of the General Manager.· Organize and maintain filing system.SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIESThe individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:· Must be able to speak, read, write and understand the primary language(s) used in the workplace.· Must be able to read and write to facilitate the communication process.· Requires good communication skills, both verbal and written.· Must possess basic computational ability.· Must possess computer skills, including Microsoft Office 97, Excel and PowerPoint.· Ability to accurately type at least 50 words per minute.Physical Demands· Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.· Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required. Length of time of these tasks may vary from day to day and task to task.· Must be able to bend, stoop, squat and stretch to fulfill cleaning and filing tasks.· Must be able to exert well-paced ability in limited space.· Must be able to lift up to 15 lbs. on a regular and continuing basis.· Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.· Talking and hearing occur continuously in the process of communicating with guests, supervisors and other employees.· Vision occurs continuously with the most common visual functions being those of near vision and depth perception.· Requires manual dexterity to use and operate all necessary equipment.· Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

Job Title: Overnight Front Desk Agent - PT Company: Starwood Location: Scottsdale, AZ Description: POSITION PURPOSEAttend to guests%27 needs, including, but not limited to, registration, checkout and cashiering.ESSENTIAL FUNCTIONSAVERAGE %OF TIME50% Greet and welcome guests upon arrival. Register guests into the computer, verifying reservation, address, and credit information. Promote the Starwood Preferred Guest Program and provide recognition and benefits to all present members.40% Accept payment for guests%27 accounts both at the time of registration and at checkout. Maintain a house bank and make a deposit and accurate report of receipts daily. Cash checks and exchange currency for guests.10% Issue key to and control entrance of safety deposit boxes. Post miscellaneous charges as requested.Other:Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required.Upon employment, all employees are required to fully comply with Starwood rules and regulations for the safe and effective operation of the hotel%27s facilities. Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.SUPPORTIVE FUNCTIONSIn addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel.· Assist concierge in handling mail and facsimiles and providing guest with information regarding hotel facilities and local attractions.· Book reservations for those guests who approach the Front Desk.SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIESThe individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities.· Must be able to speak, read, write and understand the primary language(s) used in the workplace.· Must be able to read and write to facilitate the communication process.· Requires good communication skills, both verbal and written.· Must possess basic computational ability.· Must possess basic computer skills.· General knowledge of the city where hotel is located and its attractions.· Extensive knowledge of the hotel, its services and facilities.Physical Demands· Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.· Must be able to stand and exert well-paced ability for up to 4 hours in length.· Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.· Must be able to exert well-paced ability in limited space.· Must be able to lift up to 15 lbs. occasionally.· Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.· Talking and hearing occur continuously in the process of communicating with guests, supervisors and other employees.· Ability to spend extended lengths of time viewing a computer screen.· Vision occurs continuously with the most common visual functions being those of near vision and depth perception.· Requires manual dexterity to use and operate all necessary equipment.· Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

Job Title: Clerical Support Specialist Company: PracticeMax Location: Scottsdale, AZ Description: Clerical Support SpecialistMar. 11, 2010 - Mar. 28, 2010Location: Scottsdale, AZSalary Range: $9-12/HR DOEBenefits: Full Time Employees are eligible for Health, Dental and Vision following 90 days employmentEmployment Type: Part TimeDepartment: BillingDescription: The Clerical Supports Specialist primary role is to support the incoming and outgoing mail in addition to finanical deposit administration. The ideal candidate will be a full or part time candidate with availability begining at 9:30am. Additional consideration may be given to any candidate with remote deposit capture expereince.Duties: * Daily Post Office pick up of all mail.* Verifies information by comparing information to original source; recalculating totals.* Completes documents by entering/typing data from source materials or recordings.* Revises documents by entering/retyping edited data.* Verifies documents by proofreading and rechecking requirements.* Reproduces documents by operating a copy machine.* Secures information by completing data base backups.* Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.* Maintains work flow by sorting and delivering information.* Provides information by answering questions and requests.* Contributes to team effort by accomplishing related results as needed.* Oversees deposits processQualifications: High School diploma, or equivalent experience/combined education, with additional specialized training in specific aspects of job functions and/or demonstrated ability to perform assigned tasks and 1 Year of experience.Computer skills including MS word and MS excel. Ability to receive a security clearance. Desire to be part of a team dedicated to our customers mission needs and ability to have fun as the team succeeds together.

Job Title: Sales Administrative Assistant Company: Starwood Location: Scottsdale, AZ Description: POSITION PURPOSEAct as an extension of designated departments by meeting and greeting visitors, answering and forwarding telephone calls and providing administrative support. Responsible for augmenting hotel and departmental recognition and reputation by providing exceptional customer service for guests, visitors and callers.ESSENTIAL FUNCTIONSAVERAGE %OF TIME50% Answer telephone inquiries in a timely and courteous manner. Request sufficient information from the caller to be able to forward the call to the appropriate person.25% Meet and greet all visitors in a pleasant, courteous and professional manner. Responsible for immediate acknowledgement of the visitor, identifying who the visitor wishes to see, and notifying that individual immediately.25% Provide administrative support to Sales, Marketing and Convention Services Managers.Other:Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required.Upon employment, all employees are required to fully comply with Starwood rules and regulations for the safe and effective operation of the hotel%27s facilities. Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.SUPPORTIVE FUNCTIONSIn addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel.· Application of advanced computer literacy to create and merge form documents, create mailing lists and labels as well as the utilization of various software packages, including Account Management software, Microsoft Word, Lotus, and Excel.· Operation of numerous business machines to include Facsimile, 10-Key calculator, and various copiers and printers.· Provide additional administrative assistance as directed.SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIESThe individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities.· Must be able to speak, read, write and understand the primary language(s) used in the workplace.· Must be able to read and write to facilitate the communication process.· Requires good communication skills, both verbal and written.· Must possess basic computational ability.· Must possess basic computer skills, including Word, Lotus, Excel, and Account Management software.· Must have excellent interpersonal and sales-related skills.· Must have exceptional organizational skills.· Must be able to handle multiple tasks and projects daily.· Must be able to accurately type at least 50 words per minute.· Must be able to work independently with little or no supervision.Physical Demands· Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.· Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required. Length of time of these tasks may vary from day to day and task to task.· Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.· Must be able to exert well-paced ability in limited space.· Must be able to bend, stoop, squat and stretch to fulfill cleaning and filing tasks.· Must be able to lift up to 15 lbs. on a regular and continuing basis.· Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.· Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.· Vision occurs continuously with the most common visual functions being those of near vision and depth perception.· Requires manual dexterity to use and operate all necessary equipment.· Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

Job Title: Executive Assistant Company: PracticeMax Location: Scottsdale, AZ Description: Executive AssistantJan. 23, 2010 - Feb. 21, 2010Location: Scottsdale, AZSalary Range: DOEBenefits: Full time benefits available: medical, dental and vision following 90 days of service.Employment Type: Full TimeDepartment: AdministrationDescription: We are looking for professional candidates who have a minimum of two to five years of experience assisting executive level personnel. This position's main role involves providing administrative support to the CEO and office.Duties: Duties include but not limited to: office machine oversight, supplies and facility maintenance coordination and support, monthly and holiday employee event planning, travel arrangements, daily lunch runs and occasional personal errands.Answer incoming calls; create meeting agendas, attend meetings and take notes, generate and distribute meeting minutes; special administrative projects as assigned, for example: assist with selection of vendors or assist CEO with county and city tax preparation.Order/supervise office supplies; maintain organization and inventory of office supplies.Open, sort and distribute incoming mail when neededMonitor and maintain internal marketing distributions.Maintain conference room calendar.Supervise reception.Qualifications: High School GED/Diploma or higher. Two to five years of executive level support experience.Reliable transportation to and from North ScottsdaleOther qualifications include: A high degree of organization, patience, professionalism and attention to detail. The candidate must have proven ability to consistently act with a sense of urgency and accuracy under pressure. Ability to meet requests promptly and consistently is highly valued. Ability to multi-task is also a must.

Job Title: File Clerk Company: Zwicker & Associates, PC Location: Scottsdale, AZ Description: Zwicker & Associates, P.C., a high volume national litigation firm specializing in the area of creditor's rights is seeking a full-time file clerk for our Scottsdale office. Job duties include managing all aspects of filing and storage of files, making daily trips to the post office to pick up and deliver mail, scheduling FedEx pickups, and monitoting and ordering office supplies. The ideal candidate will be detail-oriented and posses a great attitude.  Knowledge of modern office practices and the use of office machines and equipment required.  Valid AZ Driver's License and working vehicle to make daily trips to the post office, and car insurance.  This is a full time position with full benefits.  Please send resume and cover letter to Sara De La Rosa at Register to View   EOE/AA  We are a drugfree workplace

Job Title: Administrative Assistant Company: Aerotek Location: Scottsdale, AZ Description: Our Client, a leading provider or prescription benefits management is looking for an Administrative Assistant. This is a contract position scheduled to end on June 30th 2010.On a daily basis this individual will be responsible for scheduling calendars for up to 25 people, processing expense reports, making travel arrangements, preparing documents and presentations for meetings and other administrative duties as assigned.Qualified candidates will be able to work under pressure, have working experience with MS Office, experience with making domestic travel arrangements, experience with MS Outlook calendars and be very detail oriented. Since this is an immediate opening interested candidates need to be prepared to interview within 24 hours.Required Skills: TRAVEL ARRANGEMENTS, CALENDARING, EXPENSE REPORT PROCESSING, DETAIL ORIENTED, MS OFFICEJoin Aerotek Professional Services. Our customized employment solutions and personalized approach give job seekers access to great opportunities with competitive salaries. Aerotek offers comprehensive benefits that can include medical, dental, optical, and optional 401k. Don't put your career in the hands of just anyone; put it in the hands of a specialist. Launch or rejuvenate your career today with Aerotek Professional Services! Allegis Group and its subsidiaries are equal opportunity employers and will consider all applications without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.

Job Title: Executive Secretary Company: Starwood Location: Scottsdale, AZ Description: PRINCIPAL OBJECTIVE OF POSITION:Coordinates General Manager's daily schedule and acts as liaison in absence of GM. Acts as central coordinator of all resort operations, including but not limited to cashiering, payroll, HR functions, mail, travel and planning/hosting of many resort events.MAJOR DUTIES AND RESPONSIBILITIES:Coordinates responsibilities of the General Manager. Prepares the calendar, schedules meetings, answers phone, responds on behalf of Manager and takes action on Manager's behalf when not available. Facilitates Manager's communication with key contacts including Corporate, Sales and Marketing, staff and guests.Responsible for all Treasury duties at property level including issuance of banks, cashiering duties, petty cash, and auditing. Maintains office supplies and works within budget. Coordinates payroll, all employee paperwork, and other confidential information for Operations team. Books all travel arrangements and prepares expense reports for management team.Orchestrates all special events for property to include Board meetings, employee recognition events, Resort annual Celebration, holiday parties, training, StarCare for the Community, and any other request from the General Manager.Liaison with timeshare Sales and Marketing to ensure guest satisfaction and fiscal performance.Assists in other departments when needed (Front Desk, Retail, FB, Activities). Will require training in all areas.

Job Title: Medical Receptionist - Company: All's Well Location: Scottsdale, AZ Description: Job Description:Medical receptionist needed for busy medical office. Duties include checking patients in and out, answering busy phones, balancing out the day's income, supervising incoming faxes, verifying insurance and scheduling appointments. Knowledge of insurance plans is a plus! Apply with All's Well staffing today at . You can view all of our jobs online at http://www.allswell.net/?sc=11&id=500211

Job Title: Tour Receptionist Company: Starwood Location: Scottsdale, AZ Description: PRINCIPAL OBJECTIVE OF POSITION:Deliver a high level of customer service to all guests arriving for a tour. Maintain accuracy in all processes including the preparation of reports, manifests and premium logs. Distribute appropriate gift premiums to guests.MAJOR DUTIES AND RESPONSIBILITIES:Meet and greet the clients arriving on tour. Handle customer service issues.Maintain the daily manifest of tours, premiums, sales, agents, etc.Input and/or verify the trip tickets for each tour into the SUN system accurately. (ie. guest info, sales agent, sales manager, marketing solicitor, etc.)Keep accurate record of all tour slot allotments, including the order in which tours will be taken by a sales agent.Answer main phone line and direct all calls.Participate in daily, weekly and monthly verification and reconciliation of gift logsCommunicate directly with Director of Marketing, Director of Sales, and sales leaders on tour flow.Run tour manifest throughout the day to verify any late add-on tours.Assist with marketing collateral, copies, supply orders, etc.