Clerical Jobs in Mesa, Arizona

Job Title: Office Manager - OBX Company: Pediatrix Medical Group Location: Mesa, AZ Description: Great opportunity for an Office Manager in Mesa, AZ! Under the direction of the Practice Manager, clinical Site Leader and Medical Director, and in accordance with established policies and procedures, the Site Manager is responsible for the oversight of daily operations of the office team for the clinical site(s) assigned. The Site Manager has responsibility for coordinating the daily activities of the office team, monitoring the work flow within, delegating and making work assignments, assuring appropriate training is maintained, assisting team members in problem resolution, providing reports of individual and team performance to the Practice Manager, and serving in the absence of the Practice Manager.II. PRINCIPAL DUTIES AND RESPONSIBILITIES1. Coordinates the daily activities of the clinic staff, including making work assignments. Assures that priorities established by the Practice Manager are effectively communicated to the team and properly implemented.2. Monitors and responsible for maintaining daily statistics, and tracking. Assures all charge tickets are accounted for and checked off against patient sign in sheet and schedule for optimal billing.3. Oversees reconciliation of daily deposit logs and preparation for bank deposits.4. Provides ongoing training to assigned staff or assures proper training is available to staff.5. Assists the team in problem resolution. Recommends solutions to the Practice Manager and escalates issues to the Practice Manager when appropriate.6. Provides leadership to the team by positively affecting team morale through individual and team recognition and by supporting the motivation of the group.7. Leads in the effort to incorporate continuous improvement within the assigned staff and team.8. Works with the Practice Manager to develop and recommend policies and procedures.9. Performs verbal counseling, recommending corrective action to the Practice Manager.10. Assists the Practice Manager in the recruiting, hiring and interviewing process of the office staff. 11. Develops performance goals and objectives for the office team. Provides objective data and feedback to the Practice Manager regarding individual performance for us in preparing performance evaluations, or disciplinary action.12. Displays exceptional customer service skills in responding to all inquiries from patients, insurance carriers, outside agencies, internal departments and coworkers when appropriate.13. Serves in a supervisory capacity and performs supervisory duties in the absence of the Practice Manager as directed.14. Prepares and submits reports as required.15. Assist Site Leader and Medical Director with special projects and tasks as needed.16. Other duties as assigned.17. Assume staff duties for absences and temporary staff shortages18. Implement, facilitate, and monitor physician dictation status and report data to physician site leader.19. Train and/or orient new staff hires 20. Monitor, authorize, and coordinate daily site activities such as supply ordering, IT, maintenance issues, phones, etc. Responsible for overseeing the clinical ordering of supplies in a fiscally responsible manner. 21. Monitor and responsible for the clinical team in meeting demands of patient volumes and handling complaints regarding clinical staff.22. Responsible for maintenance of CLIA and OSHA compliance at the site.23. Responsible for interviewing and hiring of new employees through appropriate HR channels and processes.24. Responsible for proactive management of physician, mid-level provider and ancillary schedules to ensure timely care of patients, appropriate daily volumes and completion of all clinical documentation in a timely fashion.25. Responsible for proactive management of coding department to ensure daily submission of properly coded fee tickets to the regional business office. Requirements III. KNOWLEDGE AND SKILLS REQUIRED1. High school diploma or equivalent required.2. Three (3) years recent experience in a related position in a medical office. Supervisory experience is preferred.3. Must possess strong interpersonal skills and be able to work effectively with coworkers and physicians.4. Must possess or demonstrate an aptitude for medical terminology, office billing forms, insurance and government payer regulations and other third party billing requirements.5. Must be able to work cooperatively in a team setting.6. Analytical skills to review, compare and make decisions regarding personnel, staffing issues and the production environment.7. Ability to effectively communicate verbally and in writing.8. Ability to prioritize and organize daily work as required.9. Ability to handle stressful situations.IV. EDUCATION AND/OR EXPERIENCEHigh school diploma or equivalent. Minimum seven (7) years medical office experience.V. SUPERVISORY RESPONSIBILITIESDirectly supervises reception and clerical staff.Reports directly to the Practice Manager, coordinates activities with clinical Site Leader and Medical Director.

Job Title: Part-Time Entry Level Office Clerk Company: Paragon Enterprises, Inc. Location: Mesa, AZ Description: We are in need of a part time Entry Level Office Clerk with good organization skills. The candidate should be detailed oriented and able to work independently.   You will be responsible for:   Basic filing functions Scanning and copying Distribute and sort mail Data entry Coupon tracking Enter invoices in AP system Light administrative tasks when needed   This is a part time position. Monday through Friday afternoons 20-25 hours. Drug screen and MVR check are mandatory     Please have at least 6 months of experience

Job Title: Business Office Manager Company: Brookdale Senior Living Location: Mesa, AZ Description:   Business Office Coordinator Job Number: BOMmAZ091014 Brookdale Senior Living Inc. (BSL) a publicly traded company (NYSE: BKD) Want to become a member of our professional team and work for the largest senior living provider in the United States? Consider joining our team at The Springs of East Mesa located in Mesa, AZ!! One Company - One Mission - One Voice. Good people make the difference and are the key to the company's success. Brookdale Senior Living operates 547 locations in 35 states and employs approximately 27,500 full and part time associates and serves nearly 52,000 residents. BSL offers its residents access to a full continuum of services. - independent living, assisted living, retirement centers / continuing care retirement communities ( CCRC ) and management services. Immediate Opening: Business Office Manager Job Number: BOMmAZ091014 Job Type: Full Time Location: The Springs of East Mesa - 6220 E. Broadway Road Mesa, AZ 85206 Contact: Vincent Jacobi E-mail:  Register to View   Fax: Register to View Specific responsibilities include: * Maintain records and communicate information to central accounting for Resident billing * Maintain payroll processing per established accounting procedures * Maintain personnel files, with personnel reports and assist with benefits administration * Organize and maintain resident, personnel, marketing, and resource files * Prepare correspondence and other forms / documents needed for daily operations * Respond to residents? requests and assist in the coordination of services to residents * Assist in providing and coordinating services to residents, families, and guest.   Required Skills: -->   We seek the following qualifications: * Minimum 1 year experience in performing human resources, payroll, accounting and administrative functions. * Proven ability to comprehend Resident service communications, operating standards, and medication records. * Efficient skills and experience in word processing programs and Excel spreadsheets * Experience and knowledge of OSHA-MSDS sheets and procedures. * Knowledge of and ability to operate and maintain equipment: fax machine, calculator, photocopier, telephone, computer, and printer * Proficiency in keyboard and data entry skills and ability to use ten-key calculator * Exceptional ability to organize, prioritize, and multi-task in an extremely dynamic environment. * Effective problem-solving skills and strong desire to help those who have questions and problems. ** Billing experience a must, in retirement living a plus HOW TO APPLY: Please e-mail your resume to Vincent Jacobi at Register to View or fax it to Register to View . Keywords: accountant, accounting, admin, administrative, receptionist, business development, business office coordinator, consultant, consulting, data entry, Phoenix, AZ, Mesa, AZ, Scottsdale, AZ, Tempe, AZ, Avondale, AZ, Chandler, AZ, Peoria, AZ, Gilbert, AZ   Benefits:   Health Insurance, Life Insurance, Dental Insurance, Disability Insurance, 401(k), Tuition Reimbursement, Paid Time Off

Job Title: Administrative Assistant Company: ATK (Alliant Techsystems) Location: Mesa, AZ Description: Company Profile: Join ATK and you will find a home in a premier aerospace and defense company. We are committed to developing the technologies of tomorrow and providing our employees with rewarding careers. With operations in 22 states, Puerto Rico, and internationally, ATK offers the challenge of making a difference. Consider the following exciting opportunity and discover how YOU can make a difference at ATK. ATK Innovation Delivered XM25A TIME magazine Top Invention of 2009: Click HereATK Integrated Weapon Systems (IWS) is a leading producer of medium-caliber gun systems for ground, sea, air platforms, a complete family of medium-caliber training and tactical ammunition that meets todays requirements and serves as the cornerstone for tomorrows Future Combat Systems. ATK also develops Fire Control Electronics, Sensor Packages, and Servo Controls. This includes both hardware and software for these embedded system components. Experience IWS Culture: Click HerePosition Description: We are looking for a team-oriented self-starter with the ability to meet tight deadlines, adapt to rapidly changing priorities, and handle multiple tasks in a fast-paced office environment. The candidate must possess excellent organizational skills with attention to detail. The candidate will be expected to interact effectively and professionally with other administrative staff and all levels of the organization. Specific tasks include: Provide administrative support to engineering management and department staff. Manage calendars for department managers.Generate and maintain monthly management metric reports.Assist in compiling weekly managerial status reports.Maintain department metric status visual boards.Schedule meetings, track action items, and coordinate technical reviews. Coordinate travel arrangements (both domestic and international) and process expense reports. Create neat and accurate correspondence, forms, reports, spreadsheets, presentations, etc. from notes or handwritten copy and maintain all related files. Order office supplies, distribute mail, update organization charts. Provide back-up support other department assistants as needed. Qualifications: High school diploma is required. College degree and/or specialized certifications preferred.Minimum five years demonstrated experience supporting large organizations, multiple departments, and managerial staff is required. Experience supporting engineering or other technical organizations is required. Demonstrated experience at intermediate to advanced levels in Microsoft Office 2007 products including Word, Excel, PowerPoint, Access and Outlook is required. Microsoft Visio experience is a plus. Must be a U.S. citizen. ATK is on the move. We have the people, strategy, agility, and products to thrive in a highly dynamic national security and space environment. If you are a dynamic, successful, driven professional, ATK is the company that will further your experience and career growth. We offer a highly competitive salary, comprehensive benefits including, full medical and dental, 401k, tuition reimbursement, and much more. As an Equal Opportunity Employer, we are committed to a diverse workforce.ATK is an Equal Opportunity Employer M/F/V/D and uses the E-Verify employment eligibility system. All ATK Medium Caliber positions are subject to self-certification to the Gun Control Act and Safe Your Rewards As part of our dynamic team, you’ll have the opportunity to share your ideas, drive new technologies and take on groundbreaking challenges every day. We offer a highly competitive salary and comprehensive benefits, including full medical and dental, 401(k), tuition reimbursement and much more. As an equal opportunity employer, we are committed to a diverse workforce. Think you’re ready to deliver?

Job Title: HUMAN RESOURCES ADMINISTRATIVE SPECIALIST Company: Pinkerton Government Services Location: Mesa, AZ Description: JOB SUMMARYPerforms a variety of responsible administrative functions that may include payroll, human resources, office management, scheduling, accounts payable and/or accounts receivable.   May serve as a lead to office staff. ESSENTIAL FUNCTIONS·         The functions listed describe the business purpose of this job.  Specific duties or tasks may vary and be documented separately.  The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.·        All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.·        Employees are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.·        In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Employees are required to notify superiors upon becoming aware of unsafe working conditions.·        All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives. 1.       Perform a variety of office administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing.2.       Schedule meetings and conferences and assists with travel reservations.3.       Process paperwork for benefits enrollment of new associates per client contracts; monitors assignment of associates to various client sites to ensure continued eligibility of the associate for benefits; coordinates enrollment and changes with Region or operations center benefits function.4.       Input scheduling/payroll data into automated resource system; verifies associate hours worked to contract requirements; determines overtime rates and billing hours; completes payroll documents for corrections.5.       Reconcile all payroll entries and invoices; verifies and distributes paychecks; processes payroll for terminated associates in required time frame.6.       Review client billings and ensures proper billing amounts; reconciles payroll data to time sheets and accounts receivable to time sheets and makes adjustments; responds to client questions and reconciles discrepancies; prepares invoice corrections.7.       Review all accounts payable and ensures timely payment; verifies amounts and calls vendors on any discrepancies.8.       Contact clients to collect on past due accounts.9.       May serve as Office Manager and provide lead direction to administrative and/or support staff.10.   Performs tasks and duties of a similar nature and scope as required for assigned office. MINIMUM QUALIFICATIONS AT ENTRYAdditional qualifications may be specified and receive preference, depending upon the nature of the position.Background PrerequisitesMust undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements.Education/ExperienceHigh School Diploma or G.E.D, college degree preferredTwo years of related Human Resources experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.Recruiting and staffing experienceCompetencies (as demonstrated through experience, training, and/or testing)·        Thorough understanding of standard office procedures and practices.·        Ability to see, hear, speak, and write clearly in order to communicate with employees and clients. ·         Ability to write routine original correspondence, including logs and reports.·         Ability to carry out instructions furnished in written, oral, or diagrammatic form. ·         Ability to be an effective team member and handle projects responsibly.·        Ability to communicate effectively over the telephone in courteous manner with accuracy in taking messages.·         Ability to adapt to changes in the external environment and organization.·         Good organizational skills.·         Ability to provide high quality customer service.·         Good interpersonal skills, with the ability to interact effectively at various social levels and across diverse cultures. ·         Required ability to handle multiple tasks concurrently. ·        Basic skills in keyboarding, computer usage, office productivity software, and operating controls. ·        Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation. ·        Excellent planning, organizing, and project coordination skills.·         Strong customer and results orientation.·        Ability to maintain composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.  WORKING CONDITIONS (Physical/Mental Demands)With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions.  In addition to other demands, the demands of the job include:·        May be required to work overtime without advance notice.·        Frequent sitting, standing and walking, which may be required for up to 8 hours per day and may involve climbing stairs and walking up inclines and on uneven terrain.·        Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.·        Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds.·        Close vision, distance vision, and ability to adjust focus.Computer usage which may include prolonged periods of data entry.·        May be exposed to or required to handle sensitive and confidential information.

Job Title: Office Assistant Company: Mobile Solutions Location: Tempe, AZ Description: Mobile Solutions in Tempe, Arizona is seeking a motivated, disciplined office assistant to join our team. The working atmosphere is relaxed, yet the expectations are sensible for a person who likes a bit of variety in their work day and has the focus to accomplish multiple tasks.   INTERPERSONAL SKILLS ·         The ideal candidate will enjoy talking to people, yet not get distracted in staying focused on tasks. Many of our company’s clients are calling in. Very few appear in person except during specific times of the year when we host customer training events, so a friendly voice with an upbeat response is very helpful in maintaining a welcoming feel to our valued clients. ·         You should be able to manage minor conflicts such as misunderstandings of invoice amounts or items on backorder that may not ship with a customer’s order and do so in a pleasant tone. ·         You should place a value on people’s time so that you are effective with each customer interaction and make every effort to be accurate in the time talking to clients.   COMPUTER BASED SKILLS ·         Proficient in Microsoft Office Applications (mainly Word, Excel, PowerPoint) ·         Proficient in QuickBooks (including generating invoices, statements, processing electronic payment) ·         Proficient in Microsoft Outlook to receive/send e-mails from multiple accounts, provide timely responses ·         Proficient in using the internet to quickly determine things like zip codes or business phone numbers when clients may have mistakenly provided inaccurate information. ·         Candidate must have the ability to manage documents/files/folders in an orderly fashion so others in the work group can locate/access them accordingly. ·         Knowledge of FedEx shipping from the company’s computer based account is important. If you have worked with generating shipping quotes, labels, etc. through FedEx.com, this will be an important asset as this is a regular part of completing most orders. ·         Knowledge of any popular illustration, web design, or contact management programs are a plus (but certainly not a requirement)   PHONE SKILLS ·         Comfortable dialing out to welcome new clients, verify contact information for new leads, answer general questions about our company’s policies. You will generally be making a few outbound calls each day for new clients. ·         You should be able to answer calls by the third ring even if engaged in another task. The call volume is relatively low and it’s important our customers reach a human voice during business hours. ·         You should be able to place calls on hold and return in a timely manner, not get overwhelmed. ·         You should be able to call people back when not able to provide an answer at the time of the initial call. This is important as our customers know we follow up.   INVENTORY MANAGENEMT SKILLS ·         Maintain inventory count of company products ·         Create Purchase Orders and place orders with key vendors ·         Verify incoming shipments and oversee the placement into inventory ·         Review incoming invoices to validate for payment   GENERAL KNOWLEDGE, EDUCATION, & OTHER REQUIREMENTS ·         High School Diploma or Equivalent ·         Good spoken and written English ·         Bi-Lingual is a real plus (particularly Spanish speaking/writing/reading) ·         Typing skills >30 WPM (accuracy is more important than speed) ·         Punctuality and dependability are important (on time and regular attendance) ·         Trustworthy ·         Be able to work unsupervised on some days ·         You should be able to provide good prior work references ·         90 day initial review on your on-the-job performance   ABOUT US ·         Located in Tempe near 101/202 (Red Mountain) freeways, just off of University Drive ·         Close to Tempe Marketplace ·         Normal work days/hours are Monday-Friday 9:00am-3:30pm, some possibility of flex hours ·         Weekends and major holidays off ·         Young, energetic staff ·         Family owned, small (but growing) company ·         We are an equal opportunity employer ·         We are a drug/smoke free workplace   Salary is $10-12.50/hr (DOE & and qualifications). The preferred candidate will be starting right away. Please send your resume and cover letter (in MS Word or PDF). We will be calling prospective applicants for an in-person interview right away. You could start as soon as next week!   No phone calls please Reply directly to this ad via e-mail to Register to View -usa.com (and please be sure to include resume in Word or PDF) Principals only. Recruiters, please don't contact this job poster. Please do not contact job poster about other services, products or commercial interests.

Job Title: Administrative Assistant Company: Allied Gases & Welding Supplie Location: Tempe, AZ Description: DIV.ftb P,DIV.ftb UL,DIV.ftb OLProvide administrative support to the management and sales team at Allied Gases and Welding Supplies, Inc. Assistant will be responsible, daily, for reviewing and processing vendor invoices, AR/AP Collection Calls, computer administration, filing, payroll processing, bank balancing etc.  Candidates must posses strong computer skills with knowledge of Word, Excel and Power Point.  We are looking for an individual with good organizational skills, good phone skills and a strong team player who is a self starter. Email Resume: to Register to View or fax to Register to View

Job Title: Administrative Assistant Job Company: ACS Location: Tempe, AZ Description: Administrative Assistant Job Affiliated Computer Services, Inc. (ACS) is expertise in action. We are a FORTUNE 500 company with 74,000 employees worldwide supporting client operations reaching more than 100 countries. We provide business process outsourcing and information technology solutions to world-class commercial and government clients. Our employees operate with integrity, and are flexible, reliable and responsive.If you meet the requirements of this position and want to work for a world-class company with a great marketplace reputation, apply today.May perform one or more of the following:Provides a wide variety of administrative and staff support services to an organizational unit.Compiles data into excel spreadsheets to track production.Compiles data from Quality Assurance for error trending.May complete various forms for team leads.May complete Security Access Requests as needed.Compiles & sends various other reports as requested.All other duties as assigned.QUALIFICATIONSMust have experience with Excel and other Microsoft Office programsTyping skills a mustAdministrative Assistant experience strongly preferred.ACS is an Equal Opportunity Employer and does not Discriminate against any applicant on the basis of race, color, religion/creed, national origin, gender, or sex, marital status, age, disability, use of a guide dog or service animal, sexual orientation, military/veteran status, or any other status protected by Federal or State law or local ordinance. People with disabilities who need a reasonable accommodation to apply or compete for employment with ACS may request such accommodations by calling Register to View or by sending an e-mail to Register to View -inc.com.

Job Title: Receptionist (15041) Company: ITT Tech Location: Tempe, AZ Description: 15041 Job Description At ITT Tech we are committed to helping men and women develop the skills and knowledge to pursue many opportunities in fields involving technology, criminal justice, and business. The Receptionist is responsible for answering all incoming telephone calls, greeting and registering guests, prospective students, applicants and vendors. Key Responsibilities Answers all incoming calls and forwards calls to appropriate personnel and/or takes messages. Greets and registers all visitors and advises appropriate personnel visitor's arrival. Will use a computer, type writer, calculator, and copy machine in every day responsibilities. Other daily activities may be sorting and distributing mail. Reports to security all persons not authorized to be on premises. May sign for receipt of deliveries of merchandise or supplies. Required Skills A minimum of one year of clerical experience with good communication skills required. Work experience may be substituted for high school office management and business courses. Knowledge of telephone techniques and typing. Ability to type forms and correspondence (40 wpm). Job Location Tempe, AZ, US. Position Type Full-Time/Regular

Job Title: Front Desk Assistant Department Head Job Company: Life Time Fitness Location: Tempe, AZ Description: As a member of the Front Desk management team you will assist the Department Head with the overall direction, coordination and supervision of the Front Desk department. Consistently deliver a top notch customer experience by using your ability to multi-task along with your engaging and outgoing personality.Put your best face forward in this high-energy position and ensure that every member has a friendly, inviting, and memorable experience!Responsibilities* Provide outstanding customer service and quickly and efficiently respond to member questions, comments, and concerns * Ensure team members: • Greet and service members in a friendly and professional manner• Attentively and promptly respond to member needs• Admit members by scanning their membership cards and appropriately respond to messages• Answer and transfer phone calls in a timely and professional mannerManagerial & Supervisory* Act as the Department Head in the absence of the Front Desk Department Head * Assist with supervising and assessing team members providing constructive feedback and helping them develop excellent customer service and promotional skills * Assist with training front desk staff through standard operating procedures, role playing, shadowing other team members, and feedback * Perform daily front desk inspections, monitor office and lobby area to ensure cleanliness and a professional presentation of the club * Assist with scheduling staff, and ensuring zone rotations are completed * Assist with recruiting and interviewing front desk team members * Make hiring, promotion, disciplinary and termination recommendations to the Department Head * Assist with cross-training other departmentsQualifications:Education:* High School diploma or GED * College degree in business or related field preferredExperience* One-year customer service experience * One-year supervisory experience * Basic POS (point of sale) transaction experienceLicenses / Certifications/ Registrations:* CPR/AED certification required within the first thirty days after hire dateOverview and benefitsLife Time Fitness is the ultimate "healthy way of life" company where teams work to meet the needs of the members. Find yourself in a challenging work environment where your team is dedicated to exceeding the member's expectations. At Life Time Fitness, goals are set high and performance drives success. As a member of our team, you'll enjoy a positive and exciting atmosphere while developing lasting relationships with other enthusiastic and highly motivated people!After a demanding day at work, wind down with a great workout and grab a bite to eat in the LifeCafe. Whether attending a spin class taught by our company founder or heading to the LifeSpa for a relaxing massage, team members are encouraged to maintain a healthy, balanced lifestyle.Full-time team members receive a complimentary club membership as well as a discount on personal training, LifeCafe, LifeSpa and salon services, and Life Time Fitness nutritional products. Life Time Fitness also offers premier benefits packages for both full and part-time team members including medical, dental, and vision insurance, 401K plans, disability insurance and an employee stock option. Full-time team members receive additional benefits including adoption assistance and life insurance.Primary Location AZ-TempeSchedule Full-timeJob Level Team Leader