Clerical Jobs in Alaska

Job Title: Admin Asst Sr Company: Banner Health Location: Fairbanks, AK Description: Overview: This position supports a Chief Executive Officer (CEO), Corporate Senior Management Team (SMT) members, a senior director, or member(s) of facility senior leadership teams by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. This position may also support other SMT members or senior directors as needed.Full-timeMonday-Friday0800-1700Preferred Qualification:BA/BS/Associate Degree/Paralegal knowledge a plus. Demonstrated 4-5 years of advanced admin support experience with a progressive responsibility level. Experience coordinating projects. Responsibilities: Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often can not be brought to the attention of the executive. This includes summarizing the content of incoming materials, specially gathered information, or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.Interprets request and helps implement action, as well as decides whether the executive should be notified of important or emergency matters, as needed. In the absence of their supervisor, ensures that requests for action or information are relayed to the appropriate staff member.Coordinates, handles, and/or completes recurring projects or one-time projects, as directed by supervisor.Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of organization policies, practices and operations.Maintains supervisor's calendar, regularly arranging meetings, conferences, and appointments without clearance. Arranges hotel and travel accommodations for frequent, extended trips.Prepares special or one time reports, presentation materials, summaries, or replies to inquiries, selecting relevant information from a variety of sources. May assist in the research, analysis and interpretation of data under the direction of management.Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes. Qualifications: High school diploma or equivalent and a strong working knowledge of administrative/specialized business support services as normally demonstrated through three to four years administrative support experience at a progressively responsible level required.Must have written communication skills to edit and proofread business correspondence and reports. Also requires the ability to type accurately and efficiently from rough draft and machine transcription or personal dictation, involving standard business vocabulary, using common word processing programs. Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquires from telephone callers or visitors, and gathering background information for sensitive or confidential reports. Must have the ability to analyze routine administrative details of limited complexity, such as resolving minor scheduling conflicts, redirecting mail, etc. Must have excellent oral, written, and interpersonal communication skills to effectively interact with all levels of the organization. Must possess the ability to convey a professional image, as well as, effectively represent the organization as appropriate in its relationship with external customers. Must have a working knowledge of personal software packages to perform the administrative functions described above.

Job Title: OFFICE MANAGER / HUMAN RESOURCES COORDINATOR Company: ICY STRAIT POINT Location: Juneau, AK Description: NOW HIRINGOFFICE MANAGER/HUMAN RESOURCES COORDINATOR Icy Strait Point (ISP) in Hoonah is hiring for an energetic, self-motivated individual to provide administrative HR oversight, general office work and bookkeeping duties. Salary DOE. Send resume to ISP, 9301 Glacier Hwy. Ste. 220, Juneau, AK 99801, fax Register to View .

Job Title: PERM FT/PT CUSTOMER SERVICE/RAMP, SEASONAL FT/PT CUSTOMER SERVICE/RAMP, SEASONAL FT ADMIN ASSISTANT Company: WINGS OF ALASKA Location: Juneau, AK Description: NOW HIRING!Come work for Southeast Alaska's Premier Commuter Airline! Perm FT/PT Cust Svc/Ramp Seasonal FT/PT Cust Svc/Ramp Seasonal FT Admin Assistant Seasonal PT Reservations Wings of Alaska has up to 10 positions available for seasonal & permanent positions, full & part time. Will need to work weekends, in a dynamic & focused environment with some of the most seasoned airline employees anywhere! Fax or email resume: Register to View Register to View Must pass 10yr criminal background, lift up to 70lbs, have a driver???s license, and reliable transportation to/from airport. www.wingsofalaska.com

Job Title: Career and Technical Education Coordinator -Administrative Specialist 1 Company: Prince William Sound Community College - University of Alaska Anchorage Location: Valdez, AK Description: POSITION: Career and Technical Education Coordinator - Administrative Specialist 1PCN:6209027 POSTING #: 0059509Full-time, Term appointment, 12 months/yearSALARY: Grade 77 - DOE - Minimum hourly rate: $26.36.SUMMARY: This position provides and coordinates career development services to students in secondary school systems participating in career and technical (CTE) programs facilitated by Prince William Sound Community College (PWSCC). The initial program to be supported by this position is the PWSCC Millwright Education Program.QUALIFICATIONS: Associates degree or equivalent combination of education and training required. Bachelors degree preferred.Possess a current Alaska Driver's License or have the ability to obtain one is required.Position related work experience with increasing levels of responsibilitySubstantial experience in the development and implementation of career and technical education curricula or programs; or any equivalent combination of experience and trainingRESPONSIBILITIES: Assists in the development and deployment of postsecondary career and technical education (CTE) programs at PWSCC, working with the faculty, Dean of Instruction and Training Department Staff. Coordinates the resources and needs of PWSCC and apprenticeship training organizations with school districts statewide participating in PWSCC CTE programs. Prepares detailed reports for department of education, department of labor, and grantors to documenting the results of the PWSCC CTE Program, initially focusing on the Millwright Education Program. Documents CTE grant activities including registration and advising of students, professional development, curriculum development, and CTE program activities. Communicates with stakeholders and partners to facilitate the flow of information and recruiting support for CTE at PWSCC. Develops and facilitates strong partnerships with school districts, training organizations, faculty, and state/national CTE organizations. Manages logistics and support for instructional materials to staff and students participating in PWSCC CTE programs. Develop transition plans for secondary students who desire a post-secondary outcome or apprenticeship opportunity in a technical field of study. Develop and refine tech prep protocols and procedures used by PWSCC. Collaborates with PWSCC Student Services Department to facilitate admission, registration course placement at PWSCC. Promote and market technical preparation articulation via the PWSCC catalog, career fairs, websites and other promotional venues. Provides support services for students to encourage their success and completion of the PWSCC CTE Program. Support will occur throughout the student's entire career pathway that starts in high school, then admission into the PWSCC CTE Program, and finally transition to work or apprenticeship opportunities.REVIEW DATE: Review of applications will begin on 03-31-10APPLICATION PROCESS: For more information or to apply, please go to: www.uakjobs.com and be prepared to:Applicants must attach the following when applying for this position:1. Resume2. Cover Letter3. A list with names and contact information for at least three professional referencesTo be considered you must apply online. No paper application material is accepted.If you experience difficulty with the online application process you may contact UAA HR at Register to View for technical assistance. Application Information Contact: Human Resource Services University of Alaska Anchorage Phone: Register to View Fax: Register to View Online App. Form: http://www.uakjobs.com More Information on Prince William Sound Community College - University of Alaska Anchorage Institutional Profile Current openings for Prince William Sound Community College - University of Alaska Anchorage on HigherEdJobs.com. University of Alaska Anchorage Web Site Current UAA Vacancies Page UAA Human Resource Services Page UAA is an AA/EO Employer and Educational Institution. Applicant must be eligible for employment under the Immigration Reform and Control Act as of 1986 and subsequent amendments. Your application for employment with the University of Alaska is subject to public disclosure. Background checks may be required.

Job Title: Deputy Clerk II, ACS Company: State of Alaska Location: Hoonah, AK Description: Company: State of Alaska Job Title: Deputy Clerk II, ACS Jobid: alaska-4d7b3163061cb103892570cb0062ca63/5a30d648dae09a Register to View 1ff97 Job Location: Hoonah, AK, 99829, USA Description: Server time: 03/02/2010 11:27:04 PM Recruitment period ends: 03/22/2010 05:00 PM This positioncloses in 19 days, 16 hours and 33 minutes Recruitment Bulletin Deputy Clerk II, ACS Alias: Position ID Number:41-1038 Application Period:03/01/2010through03/22/2010 Position open to:All Applicants Department:Court System Division:Trial Courts - 1st Judicial District Location:Hoonah Region:Southeast Salary:$17.49Hourly Range:10 Job Status:Seasonal Bargaining Unit:XJ This is a seasonal position. It is scheduled to be staffed from05/01/2010to09/30/2010. Job Description: Are you a self-motivated person with an interest in the justice field? Are you interested in working in a fast-paced and detail-oriented environment? The Hoonah Trial Court of the Alaska Court System (ACS) is recruiting for a Deputy Clerk II to support the Magistrate with clerical functions of the court. This is a seasonal position scheduled from May 1, 2010 through September 30, 2010 and will work 30 hours per week. Actual days and hours of work will be scheduled in coordination with the Magistrate. The ACS provides: * A retirement plan * Health benefits package for employee and eligible dependents * Paid holidays and personal leave accrual * Supplemental Benefits System (SBS) * Deferred Compensation Plan (optional) * Direct Deposit * Employer-paid $2,000 basic life insurance with additional coverage available The successful candidate will apply excellent customer service skills to perform the following: * Greet and assist customers in person and over the phone to answer general inquiries; complete copy requests; respond to written requests; * Process marriage license applications; perform public notary duties and record searches; * Accept and receipt case filing fees, fine payments, bail restitution and other fees; * Assign case numbers for civil and small claims filings; * Set up criminal, civil and small claims cases including data entry; * Issue summons; prepare and issue Writs of Execution; maintain fine due cards and send out demand letters; distribute copies of orders and correspondence; * Schedule hearings; * Prepare weekly bank deposits and related reports; * Serve as an in-court clerk for court proceedings; set up and maintain recording equipment; administer oaths and keep accurate log notes of proceedings. The list of applicants generated from this recruitment may be used to fill any future vacancies in this job class within the Hoonah Trial Court occurring within 60 days of the closing date. For more information on the Alaska Court System and our mission, please visit: http://www.state.ak.us/courts/ View Class Specifications for this job: Minimum Qualifications: Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to type at least 40 words per minute. Substitution: Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis. Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience. Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis. Job Specific Information: The following is a list of job specific questions for this position. 1. Do you have experience dealing with customers with diverse backgrounds and values? Please explain in your cover letter. 2. Are you able to work both independently and as part of a team? 3. Do you have experience handling confidential and sensitive documents or information? Please explain your experience in your cover letter. 4. Will your references confirm a commitment to good attendance and punctuality? 5. Do you have experience reading and interpreting complex rules or regulations? Please describe your experience in your cover letter. 6. Are you comfortable working in a fast-paced environment with daily deadlines and multiple demands? 7. Will your previous employers describe your workplace demeanor as professional and that you have superior customer service skills? 8. Have you performed multiple tasks with frequent interruptions and remained calm, organized, and accurate? Please explain your experience in your cover letter. 9. Will your references support that you are skilled in the use of Microsoft Word, Excel, and Outlook? Please explain in your cover letter. 10. Do you have a spouse or any close relative(s) employed by the Alaska Court System? ("Close Relative" means father, mother, son, daughter, brother, sister, husband, wife, grandfather, grandmother, grandson, granddaughter, uncle, aunt, first cousin, niece, nephew, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-in-law and daughter-in-law, including those involving half or step relationships. "Spouse" includes not only a husband or wife, but also any person with whom the applicant maintains a shared household and conjugal relations). If "yes," indicate name(s), location(s), and job title(s) in the Applicant Cover Letter. Special Notice for Recruitment: BACKGROUND CHECK: A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at Register to View . The Court System reserves the right to confirm all background information. SELECTION PROCEDURE: Applicants will be required to meet the minimum qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 or by calling Register to View within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor. COVER LETTER LOCATED IN JOB QUALIFICATION SUMMARY (JQS): You are required to use the cover letter to write in detail your answers to the "Desired Qualification Questions." The best way to accomplish this task is to answer each question independently and number each answer. In addition, use the cover letter to clearly explain how you meet the Minimum Qualifications. All applications will be screened to ensure that both minimum qualifications are met and that the answers to the Job Specific Information questions are answered adequately in the Applicant's Cover Letter. If your answers are not supported you may not be qualified to advance to the interview and selection phase of the recruitment. WORK HISTORY: If using work experience not already documented in your Applicant Profile, provide the employer name, your job title, dates of employment and whether full or part-time. Applicant Profiles and Job Qualification Summaries will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment. EDUCATION: If post-secondary education is required to meet the minimum qualifications, you must fill in the Education and Training section of the Applicant Profile. If you have not obtained a degree, please indicate the number of credit hours earned i

Job Title: Administrative Assistant Company: CROSSMARK Location: Eagle River, AK Description: Click here to apply online: https://crossmark.recruitmax.com//main/careerportal/Job_Profile.cfm?szOrderID=38397  Event Specialist  As a member of the CROSSMARK Events team you will complete in-store food/product demonstrations/events, demonstrate products, engage consumers and promote product sales while maintaining customer service standards. Hours per week: 5-24Shift Days: Thursday - Sunday Job Highlights: Demo schedules are Thursday through Sunday Event table, materials and equipment provided at the store Outside employment is permitted as long as it does not interfere with CROSSMARK responsibilities  Candidate expected to complete the following tasks: Obtain knowledge of products and promotions  and encourage consumers to purchase products to help increase sales Prepare and serve food samples utilizing raw meats, produce, microwaves, hot plates, oil and kitchen utensils Demonstrate consumer packaged goods to consumers Distributes coupons and sale materials Requirements: Ability to work well independently Ability to stand for up to 8 hours at a time Access to reliable transportation Basic Computer Skills  Daily access to a computer that is connected to the internet About CROSSMARK: CROSSMARK is a professional services company that helps consumer goods manufacturers and retailers reach their performance objectives. We do this by excelling in four key areas – headquarter selling, retail merchandising, store level marketing, and streamlining trade practices.  In business for more than 100 years, CROSSMARK employs more than 20,000 associates worldwide in offices in the U.S., Canada, Mexico, Australia and New Zealand.  Headquartered in Plano, Texas, CROSSMARK is a privately owned corporation.  We Offer:Competitive Wages Weekly Pay Team Atmosphere If applicable Part time benefits available after 60 days of employment Opportunities for Advancement Equal Opportunity Employer

Job Title: PROJECT COORDINATOR, ADMINISTRATIVE - 58005 Company: Hospital Jobs Online Location: Seward, AK Description: Company: Providence Hospitals Alaska Title: PROJECT COORDINATOR, ADMINISTRATIVE - 58005 JobID: Register to View 7290 City: Seward State: AK Description: Do you enjoy a career that offers variety? Join the Providence Seward Medical Center, a facility which provides quality health care to residents and visitors located in breathtaking Seward, Alaska, which is currently seeking a Project Coordinator! The incumbent will be responsible for project management of multiple patient and financial accounting projects, varying in size from small to large and complex for the PSMC.

Job Title: Secretary O A Company: Location: Eielson AFB, AK Description: The primary purpose of this position is to serve as the principal office assistant performing various administrative and clerical duties in support of the organization.  Performs office automation duties such as word processing in support of the administrative and clerical work.  The position is located in a multi-layered organization, with subordinate groups which differ from each other in terms of subject matter, functions, relationships with other organizations, and administrative requirements.  There is a system of formal internal procedures and administrative controls, formal coordination among subordinate units, and a formal progress reporting system which is sufficiently complex to require continuous attention on the part of the secretary. Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.  Composes and signs correspondence of a nontechnical nature in the supervisor's name or in own name as secretary.  Consolidates and finalizes information for various reports in accordance with established procedures. Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.  Establishes and monitors suspense dates and brings to supervisor's attention those that cannot be met by requested date or when there is a conflict. Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.  Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office. Maintains supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences.  Schedules appointments and meetings without prior approval in accordance with supervisor's policies and priorities, and coordinates with the supervisor as necessary.  Based on information provided by supervisor concerning the purpose of meeting and people to attend, makes necessary arrangements such as location, time, contacting participants, and ensuring all required materials and services are provided. Performs other administrative and clerical work in support of the office/organization.  Establishes, updates, and maintains office procedures and records of various types that may be needed or will assist in the efficient operation of the office. Serves as liaison between supervisor and subordinate units.  Provides advice and guidance to subordinate organization's staff and clerical personnel on administrative, clerical, and procedural requirements and instructions, and assists in solving problems to which existing guidelines can be applied.  Develops, establishes, and maintains office procedures to ensure effective and efficient operations regarding the administrative, clerical, and procedural work of the unit.  Updates trackers or suspense files for unclassified document control as required. Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents.  Uses advanced functions to generate tables of contents, import graphs or databases, create glossaries, and align multiple columns.  Performs such functions as add, copy, correct, delete, or move text; automatically print document identification or other notations at the top or bottom of each page; automatically number pages; create form letters and automatically merge these with mailing lists; check documents for spelling errors; designate some characters as boldfaced, underlined, and/or italic; and search for and change specific text within a document.

Job Title: Secretary, GS-0318-08/09 (AT-DEU) Company: Interior, US Geological Survey Location: Anchorage, AK Description: Why Is It Great To Work For The USGS?Embark on an exciting future! From the peaks of the highest mountains to the depths of the deepest seas, the U.S. Geological Survey has career opportunities that make a difference in both the lives of others and in the environment. Would you like to join the more than 10,000 scientists, technicians, and support staff of the USGS who are working in more than 400 locations throughout the United States?  Apply today!As an unbiased, multi-disciplinary science organization that focuses on biology, geography, geology, geospatial information, water, the U.S. Geological Survey is dedicated to the timely, relevant, and impartial study of the landscape, our natural resources, and the natural hazards that threaten us. The USGS is the Nation's largest water, earth, and biological science and civilian mapping agency, who collects, monitors, analyzes, and provides scientific understanding about natural resource conditions, issues, and problems.  For more information about the USGS, visit: http://www.usgs.gov/ohr/great.html.What General Information Do I Need To Know About This Position?This position is being advertised concurrently with WR-2010-0226 (MP/status applicants).  One vacancy will be filled from either announcement, at either grade level.  This announcement may be used to fill additional vacancies if they become available.The incumbent of this position is entitled to a cost of living allowance (COLA) of 19.03% for 2010 in addition to the basic salary.GS-8: $39,407-$51,226  GS-9: $43,525-$56,578Contact:  DOI, U.S. Geological Survey          Office of Personnel          3020 State University Drive East          Modoc Hall, Suite 2001          Sacramento, CA 95819          Attn: Audrey Tsujita Ph: Register to View  Fax: Register to View  Email: Register to View phone messages, fax, or e-mail correspondence, please specify this vacancy announcement number, WR-2010-0227 (AT-DEU), job title, and location.  Hard copy or e-mailed resumes will not be accepted. -KEY REQUIREMENTS: Applicants must be U.S. citizens. A background investigation will be required for this position. Travel and relocation (moving) expenses are authorized. You will be required to have federal payments made by Direct Deposit.

Job Title: Administrative Assistant Company: APR Consulting Location: Anchorage, AK Description: APR Consulting, Inc., has been in the IT Staffing business for over 28 years doing business with many large corporations. We pay weekly, offer direct deposit, medical, dental, AFLAC, and 401K.We pride ourselves in being very ethical and working closely with our consultants and clients to fill their business needs. Please visit our web site at www.aprconsulting.com for more information. Thank you!Our client in Anchorage, AK is seeking an Administrative Assistant for an 7 month contract position. RESPONSIBILITES:Responsible for administrative support to a department or individual. Duties include typing, filing, answering phones, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Familiarity with MS Office required.