Clerical Jobs in Anchorage, Alaska

Job Title: Administrative Specialist Facilities and Space Management Job in ANCHORAGE, AK Company: Federal Government Jobs Location: Anchorage, AK Description: Job Description (Please follow all instructions carefully) Job Title: Administrative Spec (Facilities & Space Mgmt), GS 11 (EX) Department: Department Of Justice Agency: Federal Bureau of Investigation (FBI) Sub Agency: Federal Bureau of Investigation Job Announcement Number: AN-2010-0021 Salary Range: 52,661.00 - 68,457.00 USD /year Series & Grade: GS-0301-11/11 Promotion Potential: 11 Open Period: Wednesday, March 03, 2010 to Tuesday, March 16, 2010 Position Information: Excepted Service Permanent/Full Time Duty Locations: 1 vacancy - Anchorage, AK Who May Be Considered: This announcement is open to all qualified U.S. citizens.This position is being advertised concurrently with Announcement Number AN-2010-0022 (FBI). Candidates who wish to be considered on External and FBI only certificates must apply to both announcements.Job Summary:The FBI is like no other career choice you've explored. It's challenging, compelling, and important. Whatever your background or expertise, you will find an FBI future exceptionally rewarding because the work you perform will have a daily impact on the nation's security and the quality-of-life for all U.S. citizens. Your career at the FBI will also include great benefits, see federal benefits highlighted below.Our MissionTo protect and defend the United States against terrorist and foreign intelligence threats, to uphold and enforce the criminal laws of the United States, and to provide leadership and criminal justice services to federal, state, municipal, and international agencies and partners.Division:  Anchorage Field OfficeLocation:  Anchorage, AKWorking Hours :  8:15 a.m. - 5:00 p.m. (Monday - Friday)Salary:GS-11:  $52,661.00 - $68,457.00 plus 19.03% COLAIn anticipation of FY 2010 hiring needs, effective 12/14/09, employees will be precluded from moving to another position within the Bureau by means of promotion, reassignment or change to lower grade unless the new position offers a greater promotional potential than the position in which they are currently serving.Travel:  Occasional travel may be required.Physical Demands:  The work is primarily sedentary, although some physical effort may be required.  May be required to lift items weighing approximately 20 pounds.Work Environment:  Work is typically performed in an adequately lighted and climate controlled office.  However, work may also be performed in shipping/receiving areas, warehouse environments, and records storage areas.  Protective clothing and gear and observance of safety precautions may be required, depending on the type of work performed.Key Requirements: U.S. Citizenship Required. Must be able to obtain a Top Secret clearance. Major Duties:Perform a variety of complex analytical work in the field of facilities and space management.  Plan, coordinate, and evaluate facility and space management services for the office.  Participates as a team member, or personally conducts, studies involving development of new or renovation of existing office space.  Prepare, in concert with office management and FBIHQ, technical specifications for acquisition and utilization of space.  Develop bid specifications for facilities, review technical specification, monitor contractors' work, resolve minor issues with contractors and refer more complex issues to superiors for resolution, and ensure work is satisfactorily completed.  Ensure compliance with fire, life, safety codes, federal regulations related to occupational safety and health, etc.  Provide advice on technical aspects of work.Qualifications:Qualifications for the GS-11:  Applicant must posses one (1) full year of SE equivalent to the GS-09 level.  SE is experience and knowledge of space planning/management.  Skill in applying that knowledge to identify and resolve issues or problems concerning facility management.  Knowledge of fire/safety and security measures, OSHA regulations, building trades and analysis of blueprints.APPLICANTS MUST MEET QUALIFICATION REQUIREMENTS BY THE CLOSING DATE OF THIS Announcement. Education may be substituted for specialized experience (SE) as follows.GS-11 Level:  Applicant must have three (3) full years of progressively higher level graduate education leading to such a degree or LL.M. or possess a Ph.D. or equivalent doctoral degree.COPIES OF TRANSCRIPTS MUST ACCOMPANY ALL APPLICATIONS.Education completed in foreign colleges or universities may be used to meet the above requirements provided you can show that the foreign education is comparable to that received in an accredited education institution in the United States.How You Will Be Evaluated:Your resume and responses to the self-assessment job questions are an integral part of the process for determining your basic and specialized qualifications for the position. Therefore, it is important to support your responses to the applicant assessment questions by providing examples of past and present experience when requested.There are several parts of the application process that affect the overall evaluation of your application:1. Your resume, which is part of your USAJOBS profile;2. Your responses to the core questions;3. Your responses to the self-assessment, job-specific questions;4. Your supporting documents, if requested.High self-assessment in the vacancy questions that is not supported by information in your resume, essay responses, and/or supporting documents may eliminate you from best-qualified status or result in a lowered score.Additional details on the application process can be found at the "How To Apply" section of this announcement.To preview questions please click here.Benefits:The Federal government offers a number of exceptional benefits to its employees. The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit:Flexible Spending AccountsHealth Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. For additional information visit: HealthLeave - Most Federal employees earn both annual and sick leave. For additional information visit: LeaveLife Insurance - The Federal Employees' Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance, for additional information visit:LifeLong Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit: LTCRetirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit:RetirementOther Information:ADDITIONAL SELECTIONS MAY BE MADE FROM THIS ANNOUNCEMENT TO FILL POSITIONS WITHIN THE SAME DIVISION WHEN THE POSITION INCLUDES SUBSTANTIALLY THE SAME DUTIES AND RESPONSIBILITIES AND QUALIFICATIONS.Policy has been implemented wherein support employees entering a position through a competitive OR non-competitive action may be precluded from moving to another position within the Bureau by means of reassignment or change to a lower grade for a minimum of 12 months.All selectees, with the exception of current FBI employees, will be required to serve a one-year probationary period.Relocation expenses will be borne by the selectee, except FBI employees returning from Legat assignment.Veterans who are disabled or who served on active duty in the Armed Forces during certain specified time periods or in military designated campaigns are entitled to preference over non-vete

Job Title: Administrative Assistant Company: Genuine Parts Location: Anchorage, AK Description: -Are you friendly and customer focused?-Looking for a career and not just a job?-Do you like to solve problems?NAPA is looking for motivated and friendly professionals provide adminstrative assistance    Required Skills:  -HS diploma or equivalent-Ability to work in a high paced environment-Strong computer experience essential-Effective written and verbal communication skills-Strong problem solving ability

Job Title: Administrative Assistant (HCG.UICC.02.19.2010.AA.ANC) Company: Ukpeagvik Inupiat Corporation Location: Anchorage, AK Description: HCG.UICC.02.19.2010.AA.ANC Job Description Performs a wide variety of office, clerical and administrative support duties including organization and coordination of workload and project management documentations for one or more project teams. Responsible for making travel arrangement to various locations including remote project sites. Assist Project Management Team with preparation of Submittals, O & M Manuals, Pay Requests. Data input and tracking of logs, (Lodging, Correspondence, Submittals, DCVR's/RFI's), filing, copying, project files setup. Inventories and orders office supplies. Operates multi line telephone and voice mail system. routing of calls to appropriate destination. Assist in bid document preparation. Process and coordinate travel reservations for project personnel on job sites within Alaska and various states. Includes online and secondary airline reservations, hotel accommodations, and car rentals. Take meeting minutes as required. Prepare and distribute to project personnel and clients. Other tasks as assigned.  Required Skills Computer Literate. Must be competent in use of Excel spreadsheets, Word, and Microsoft Outlook. Strong inter-personnel and communication skills with the ability to perform in a fast paced environment. Proven attendance from previous employer is essential. Not terminated by UIC within the last 6 months. Valid Driver's License, including three year clean driving record. Must pass Non-DOT preemployment drug screening. Follow all Non-DOT Drug & Alcohol Testing Program guidelines and requirements. Required Experience MANDATORY: 2 to 5 Years of Administrative Experience  High School Degree or Equivalent PREFERRED: 1 to 2 years commercial construction experience. IMPORTANT NOTICE:When applying on-line, complete PREVIOUS WORK INFORMATION MUST be entered into the online application to be considered for this position. UKPEAGVIK INUPIAT CORPORATION considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status or any other legal protected status. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendents, based on the provisions contained within The Alaska Native Claims Settlement Act. EOE/AA/M/F/D/V Job Location Anchorage, AK, US. Position Type Full-Time/Regular Salary $14-16DOE US Dollar (USD)

Job Title: ADMINISTRATIVE ASSISTANT/RECEPTIONIST Company: GEICO Location: Anchorage, AK Description: This position is for a Receptionist/Administrative Assistant position in our Anchorage, Alaska claims office. The primary duties include but are not limited to answering telephone calls, greeting and assisting walk in customers, filing paperwork and files, maintaining the file storage area, delivering and distributing incoming mail and faxes, sending outgoing mail, maintaining and ordering office supplies, maintaining office equipment, photocopying, preparing miscellaneous correspondence, and assisting in preparing various reports. Perform other administrative duties as assigned. Candidate must be well organized and able to work at a fast pace independently. The candidate must be able to effectively and successfully manage multiple concurrent demands, have a high level or speed of typing with accuracy, and have knowledge of and ability to use Outlook, Microsoft Word, and Excel. Knowledge of Microsoft PowerPoint preferred. College degree preferred. Candidate must be dependable, flexible, and work well with others.

Job Title: Receptionist Company: Carlile Transportation Systems Location: Anchorage, AK Description: This person will be a primary reception for the Corporate Headquarters of Carlile Transportation Systems. This person absolutely, must be extremely reliable and dependable. The selected candidate will attend to visitors and deal with inquiries on the phone and face to face. You will supply information regarding the organization to the general public, clients, vendors, employees and customers. This position requires a minimum of 2 years experience on multi-line switchboard of 50 lines or greater. Must be able to multitask and communicate verbally in a professionally manner. Job Duties · answer telephone calls through a multi-line switchboard of 120 to 240 lines, screen and direct calls · take and relay messages · provide information to callers · greet persons entering organization · direct persons to correct destination · deal with queries from the public and customers · ensures knowledge of staff movements in and out of organization · general administrative and clerical support · prepare letters and documents · receive and sort mail and deliveries · schedule appointments · maintain appointment diary either manually or electronically · organize meetings · tidy and maintain the reception area Requirements · Must have minimum 2 years of switchboard experience of 50 or more lines · Must be able to multitask · Must be able to communicate verbally in a professionally manner. · Must have a high stress tolerance · Must be able to solve customer issues with kindness, patience and care · Must have knowledge of administrative and clerical procedures · Must have intermediate knowledge of computers and Microsoft Office applications · Knowledge of customer service principles and practices · Keyboard skills · Verbal and written communication skills · Professional personal presentation · Customer service orientation · Good attention to detail · reliability Carlile Transportation Systems is an Alaska-owned and operated, full service transportation and logistics company, incorporated in 1980 to serve the needs of Alaska ’s changing industries. Our services include LTL, TL, heavy haul, bulk, third party logistics, and routing by all modes. Carlile currently operates 10 terminals throughout The United States and Canada . At Carlile Transportation Systems, we pride ourselves on providing superb customer service while embracing the true “ Alaska Spirit."

Job Title: Technical Admin Specialist II Company: VSE Corporation Location: Anchorage, AK Description: Job Description & Responsibilities ICRC’s program and project management teams successfully manage all aspects of substantial civil works engineering, utility, and construction projects with a strategic focus on the development and expansion of major systems and facilities. As a full-service provider, ICRC combines technical and program management expertise to provide end-to-end program oversight for large infrastructure projects.Integrated Concepts and Research Corporation (ICRC), a wholly owned subsidiary of VSE Corporation (NasdaqGM: VSEC), announced a recent contract award from the U.S. Department of Transportation Maritime Administration to continue program management services on the Port of Anchorage Intermodal Expansion Project through scheduled completion in 2015. As one of the nation’s strategic ports, the Port of Anchorage intermodal expansion project has been identified as a project of national significance within the Department of Transportation and is one of the largest single construction projects undertaken in Anchorage, AK. Are you interested in being part of a winning team?Come join the winning team at ICRC.Duties, Skills, and Knowledge:Provides administrative and technical support to assigned construction/project managers as necessary. Collects, files, and processes reporting requirements and metrics. Receives and reviews invoices for the project(s), returns invoices for rework when necessary, and tracks status of invoices. Audits invoices against accounting codes to ensure accurate cost coding to specific projects and accounts. Files, records, and tracks status of open Request for Information (RFI) and Design Clarification/Verification Requests (DCVR) submittals received; maintains RFI and DCVR logs. Files, records, and tracks status of formal (letter) and informal (e-mail) project correspondence as required internally and externally. Logs incoming and outgoing project documents in accordance with approved document control policies. Prepares, files, and records letters of transmittals for all outgoing documents. Maintains working files for office personnel when requested. Files, records, and systematically maintains project-level photographic records for multiple projects by subject, date, and location. Maintains project documents related to furnished materials, on-site inventory, and materials in transit. Records and processes systematic approach for documenting materials inspection reports by others. Prepares meeting agendas and maintains distribution lists as required by construction/ project managers. Records, prepares, and distributes meeting minutes and meeting attendance in clear, concise written format and maintains distribution lists of meeting minutes. Provides technical editing and word processing support. Prepares and inputs data using program management software. Creates spreadsheets, word processing, and other organizational documentation using current computer software programs. Schedules appointments and maintains calendars; schedules and coordinates facilities usage for project-related meetings, events, and/or travel arrangements, as required. Performs print shop functions for technical staff utilizing readily available resources, managing all requests through to a successful completion. Prepares database queries to extract information, compiling results in a meaningful way; results are usually displayed in spreadsheet or work processing format. Retrieves project documentation, as required, to support contract actions and prepares summaries of time-lines, actions, correspondence, or other elements. Provides general administrative information as needed to employees and visitors. Contributes to team effort by accomplishing related duties. Delivers and or picks up project documentation, drawings, and samples to/from construction sites and subcontractors offices.Other related duties as assigned.Qualifications RequiredMinimum Qualifications and Requirements: Able to assess and prioritize multiple tasks, projects, and demands. Able to establish and maintain effective working relationships with others. Self starter and self motivated. High School diploma required, with technical or university degree a plus. Experience may be substituted for education. Minimum five years similar experience; construction or related field a plus. A valid State of Alaska Drivers License and good driving record required. Some lifting may be required ability to lift 25 pounds. Approved overtime to support project needs may be required.  We are an EEO/Affirmative Action Employer (M/F/D/V) that understands the value of diversity and its impact on a high performance culture. We are a military friendly organization and veterans are encouraged to apply. We maintain a drug-free workplace and perform pre-employment substance abuse testing. Federal law requires all employers to verify the identity and eligibility of all persons hired to work in the United States. Due to the incredible influx of applicants we are not able to take phone calls; we will contact you if you are a match for any position. Thank you for considering us for employment.

Job Title: LEGAL ADMINISTRATIVE ASSISTANT - Training Available Company: Court Careers Location: Anchorage, AK Description: Legal Administrator Assistant Legal Administrator Assistant - Training Available SummaryCourtCareers.com is looking for qualified applicants for a legal administration assistant position. Legal administration assisting is an exciting career in the legal field. RequirementsCandidates must possess an A.A.S. degree or a legal administrative assistant certificate. They must also have an excellent knowledge of law and the judicial system. Job Requirements Include:Write and transcribe accuratelyHave an understanding of office forms and documentsOrganizedHave good interpersonal communication skillsDuties:The duties for this position include performing general office duties, transcribing and formatting legal documents and business correspondence, filing, and law library maintenance. The salary range for this position is $27,000 to $60,000 based on amount of education and experience. Our goal is to match qualified applicants with great job opportunities that empower individuals.If you are interested in being a Legal Administrator Assistant. Apply Today!Popular Keywords: Legal Administrative Assistant, Legal Admin, legal assistant paralegal, legal assistant, executive assistant executive legal assistant administrative assistant legal, paralegal or legal assistant, paralegal/ legal assistant, entry level legal assistant, legal assistant paralegal, legal assistant/paralegal, administrative legal assistant, executive assistant legal assistant, legal assistant legal secretary, paralegal legal assistant legal secretary, executive legal assistant, paralegal legal assistant, legal secretary legal assistant, secretary legal assistant Assistant

Job Title: Administrative Assistant Oa Company: Location: Anchorage, AK Description: Major Duties" section of this announcement.  To learn more about Anchorage, Alaska please use the link below: http://www.dced.state.ak.us/dca/commdb/CF_COMDB.htm -Click on "Community Information Summaries." -Select the community. -Click on "Get Summary." The webpage will provide specific local descriptions (location, history, culture, economy, facilities, transportation, and climate). For additional information about the Fish and Wildlife Service in Alaska, visit our website at   http://www.r7.fws.gov/

Job Title: Billing Clerk Company: Carlile Transportation Systems Location: Anchorage, AK Description: Compile data, compute fees and charges, and audit invoices for billing purposes. Billing Clerk Carlile Transportation Systems, Inc. Location: 1800 E. 1st AvenueAnchorage, AK 99501 Contact: Chris McDonald Register to View Fax: Register to View Description Compile data, compute fees and charges, and audit invoices for billing purposes. Duties include computing costs and auditing rates and charges for goods, services, and shipment of goods; posting data; and keeping other relevant records. Involves extensive use of computer, calculator, and various other office machines. Essential Duties and Responsibilities include: · Verify accuracy of billing data and make changes or corrections as necessary. · Prepare itemized statements, bills, or invoices. · Review documents such as bills of lading and related documents in order to compute fees and charges. · Resolve discrepancies in invoices. · Type billing documents, credit memorandums, and credit forms, using typewriters or computers. · Contact customers in order to obtain or relay account information. · Compute discounts, shipment charges, and rates for goods and services in order to complete billing documents. Requirements High school diploma or general education degree (GED) or equivalent combination of education and experience. Minimum 3 years Accounts Receivable or Billing experience. Ability to multi-task and work under pressure and strict deadlines. Ability to work independently and problem solve. Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write professional correspondence. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. To perform this job successfully, an individual should have advanced knowledge of Accounting software, Spreadsheet software and Word Processing software. Carlile Transportation Systems is an Alaska-owned and operated, full service transportation and logistics company, incorporated in 1980 to serve the needs of Alaska’s changing industries. Our services include LTL, TL, heavy haul, bulk, third party logistics, and routing by all modes. Carlile currently operates 10 terminals throughout The United States and Canada. At Carlile Transportation Systems, we pride ourselves on providing superb customer service while embracing the true “ Alaska Spirit."an class="M

Job Title: Administrative Assistant - Anchorage, AK Company: PDS Tech, Inc Location: Anchorage, AK Description: Strong communication and organizational skills?! Our client needs you to work as an Administrative Assistant in their Anchorage, AK facility.Responsible for administrative support to a department or individual.Duties include typing, filing, answering phones, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail.May work on special projects.