Appointment Clerk Jobs in Massachusetts

Job Title: Receptionist Company: NEPC, LLC Location: Cambridge, MA Description: Job Summary: We are currently seeking a full-time, long-term, professional, career receptionist for our Cambridge office. Hours for this position are Monday through Friday, 8:15 AM - 5:00 PM. Responsibilities include: Greet all visitors to the Company, including signing for all deliveries. Answer, screen and direct all incoming telephone calls. Distribute all faxes and packages received. Pick up, sort and distribute mail. Oversee operation of photocopy and general office machines. Maintain reception area, conference rooms, kitchen/galley areas in a neat and presentable manner. Maintain inventory and place orders for all office supplies (including stationary, kitchen supplies, etc.) Order catering for in-house meetings. Job Requirements: A basic knowledge of general office procedures. Must have a professional, outgoing, pleasant demeanor; organized and highly dependable. Basic knowledge of Microsoft Office required. Minimum of 1 – 4 years experience required. High school diploma with some college education preferred. Competitive salary and full benefits, including profit sharing and 401(k) plans. Please reference job code: Re110 No phone calls, please!! Company Background: NEPC, LLC is an employee-owned, full service investment consulting firm based in Cambridge, Massachusetts. NEPC was founded in 1986 and now has approximately 165 employees and over 265 clients. We provide a variety of consulting services such as asset allocation, performance measurement, policy formulation, and manager search. Our clients include defined benefit, defined contribution, endowments, foundations, trusts, public, corporate, Taft-Hartley, health & welfare, high-net worth, insurance and private plans. NEPC’s mission is to help our clients build successful investment programs, using diverse and proven strategies to enhance returns while minimizing risk. We’re a fun (but demanding) company with excellent working conditions and a very supportive team-oriented environment. NEPC is an Affirmative Action/Equal Opportunity Employer

Job Title: Receptionist - Part time - Company: Location: Boston, MA Description: Looking for a part time receptionist to work evening hours at a martial arts school. We have two receptionist's splitting the hours of: 4:00pm-8:30pm M-F and 8:00am-10:30am Sat and Sun Pay starts at $10.00 per hour. About us: Mass Brazilian Jiu-Jitsu - www.massbjj.com We are a martial arts school offering classes in: Brazilian Jiu-Jitsu Kickboxing Wrestling Mixed Martial Arts Yoga We offer adult, womens and kids classes. With about 30 classes per week going on we are looking for someone to work at the front desk to: Greet new students Answer phone calls Get new students set up and entered into our billing system. Cleaning is also an important part of the job, if you are averse to sweeping, vacuuming or scrubbing this is not the job for you ;-) We have students of all nationalities with a lot of Brazilians so any extra languages (especially Portuguese) are very helpful but not a necessity. Please feel free to email us at Register to View if you are interested to set up an interview.

Job Title: Law Firm Receptionist Company: Hemenway & Barnes LLP Location: Boston, MA Description: Normal 0 false false false MicrosoftInternetExplorer4 classid="clsid:38481807-CA0E-42D2-BF39-B33AF135CC4D" id=ieooui>st1\:* /* Font Definitions */ Register to View -face /* Style Definitions */ p.MsoNormal, li.MsoNormal, div.MsoNormal p.MsoBodyText, li.MsoBodyText, div.MsoBodyText a:link, span.MsoHyperlink a:visited, span.MsoHyperlinkFollowed Register to View Section1 div.Section1 --> /* Style Definitions */ table.MsoNormalTable Boston law firm seeks a ReliefReceptionist, Mon. – Fri., 10:00 a.m. – 6:00 p.m.  We seek a responsible, mature individual togreet clients and direct incoming calls. Responsibilities include light filing, conference room management and someclerical work.  Computer skills requiredalong with previous experience in general office work.  Pleasant atmosphere, competitive compensationand benefits program.  Interestedcandidates may forward their resume with cover letter and salary requirements,in confidence to:  H. R. Manager,Hemenway & Barnes LLP, 60 State Street, Boston, MA  02109, email:  Register to View ; fax: Register to View .

Job Title: PBX Operator - Part Time Company: Mandarin Oriental, Boston Location: Boston, MA Description: Scope of Position The PBX Operator is responsible for the overall guest satisfaction by greeting guests with a warm and sincere voice, recognizing and anticipating individual guest needs while ensuring a complete follow up. Organizational Structure The PBX Operator reports directly to the PBX Supervisor and receives day to day coaching and instructions from the Front Office Manager, and Manager on Duty. Duties and Responsibilities 1. Major responsibilities * Answer hotel's main telephone number and connect guests and colleagues to the correct telephone extension * Greet all callers with a warm and sincere greeting * Anticipate and recognize individual guest needs * Pass on requests in a timely and accurate manner to appropriate colleagues * Deliver personalized wake-up calls within 5 minutes of agree upon time in a clear and pleasant voice * Take restaurant reservations during the restaurant's non-operating hours * Answer all telephone calls within 3 rings * Ask for permission from all callers before placing the call on hold * Make an acknowledgement before transferring or connecting a call * Ability to assist Guests with Internet problems * Ability to troubleshoot Guest room phone troubles * Ability to assist with Guest requests such as fax machine installations * Must be able to remain calm and communicate clearly with Guests, Management and colleagues in the event of an emergency * Operate PBX as the main command centre in the event of an emergency * Ability to efficiently operate efficiently Rapid Response systems * Complete other reasonable tasks and projects as deemed appropriate by the management of the Hotel

Job Title: Part-time Receptionist - CLPTR Company: Location: Boston, MA Description: Great part-time (8 hours per week) opportunity to work as part of our friendly outpatient team in our Norwood clinic. Primary responsibilities include greeting clients, answering phones, filing, data entry, scheduling, and storing supplies. Position offers flexibility in hours (afternoon or evening hours preferred). Orientation and supervision provided. Qualifications: High school diploma required. Minimum of one year office experience required. Previous human services experience preferred. Excellent communication and organizational skills required. Basic computer fluency, including Microsoft Office, required. Must be physically able to file medical records and help to put supplies away.

Job Title: Front Desk Agent/ Night Auditor Company: Location: Worcester, MA Description: The Holiday Inn Express Boston-Milford is currently seeking motivated candidates interested in a career in the hospitality field. The hours for the positions will be but not limited too 7am-3pm and/or 3pm-11pm weekends some weekdays and 2 days a week of 11-7am. Please provide an attached resume in the return email in word .doc format. Prior experience preferred, but will train the right candidate. Must be available nights, weekends, and holidays. Part to Fulltime Employment. JOB REQUIREMENTS: JOB OVERVIEW: Greet and register guests, provide prompt and courteous service, and close out guest accounts upon completion of stay to meet Crescent and brand high standards of quality. REPORTS TO: Front Office Manager ESSENTIAL JOB FUNCTIONS: 1. Greet customers immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to and understand requests, respond with appropriate action and provide accurate information such as outlet hours and local attractions. 2. Complete the registration process by inputting and retrieving information from a computer system, confirming pertinent information including number of guests and room rate. Promote Crescent and brand marketing programs. Make appropriate selection of rooms based on guest needs. Code electronic keys. Non-verbally confirm the room number and rate. Provide welcome folders containing room keys, certificates, coupons and refreshment center keys as appropriate. 3. Verify and imprint credit cards for authorization using electronic acceptance methods. Handle cash, make change and balance an assigned house bank. Accept and record vouchers, travelers checks, and other forms of payment. Convert foreign currency at current posted rates. Post charges to guest rooms and house accounts using the computer. 4. Promptly answer the telephone using positive and clear communication. Input messages into the computer. Retrieve messages and communicate the content to the guest. Retrieve mail, small packages and facsimiles for customers as requested. 5. Close guest accounts at time of check out and ascertain satisfaction. In the event of dissatisfaction, negotiate compromise, which may include authorizing revenue allowances. 6. Field guest complaints, conducting thorough research to develop the most effective solutions and negotiate results. Listen and extend assistance in order to resolve problems such as price conflicts, insufficient heating or air conditioning, etc. Remain calm and alert especially during emergency situations and heavy hotel activity. Plan and implement detailed steps by using experienced judgment and discretion. 7. Comply with attendance rules and be available to work on a regular basis. 8. Perform any other job related duties as assigned. REQUIRED SKILLS AND ABILITIES: Must have the ability to communicate in English. Self-starting personality with an even disposition. Maintain a professional appearance and manner at all times. Can communicate well with guests. Must be willing to ?pitch-in? and help co-workers with their job duties and be a team player. Considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts. Ability to stand and move throughout front office and continuously perform essential job functions. Ability to access and accurately input information using a moderately complex computer system. Ability to observe and detect signs of emergency situations. Ability to establish and maintain effective working relationships with associates, customers and patrons. PERFORMANCE STANDARDS Customer Satisfaction: Our customers are what we are about. One of the keys to a positive guest experience is positive interaction with Crescent staff. It is essential that you remain professional at all times, and that you treat all guests and associates with courtesy and respect, under all circumstances. Every Crescent associate is a guest relations ambassador, every working minute of every day. Work Habits: In order to maintain a positive guest and associate experience, your work habits should always meet and strive to exceed hotel standards for work procedures, dress, grooming, punctuality and attendance. You should be adaptable to change in your work area and in hotel procedures with a willingness to learn new skills and/or improve existing ones, have the ability to solve routine problems that occur on the job and ask for help whenever you are not sure how to do something. Safety & Security: The safety and security of our guests and associates is of utmost importance to Crescent. Every Crescent associate should adhere to the hotel security policies and procedures, particularly regarding key controls, lifting heavy objects, using chemicals, and effectively reporting safety hazards and safety concerns. NOTE: This description excludes non-essential and marginal functions of the position that are incidental to the performance of the fundamental job duties. Furthermore, the specific examples in each section are not intended to be all-inclusive. Rather, they represent the typical elements and criteria considered necessary to perform the job successfully. Other job-related duties may be assigned by the associate?s supervisor. Furthermore, this description is subject to change, in the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an ?at will? associate.

Job Title: Medical Office Receptionist Company: Company Confidential Location: Chelmsford, MA Description: Busy cardiology practice seeking a full time medical receptionist. Must be professional and able to work in a fast paced environment. Responsibilities include patient registrations, data entry, collection of copayments and referrals. Experience required. Excellent salary and benefits. Email resumes only, no phone calls or faxes.

Job Title: Receptionist Company: McGrath & Marsh Location: Randolph, MA Description: RECEPTIONIST Part time 9-12 noon for small Randolph law office. Good telephone skills, some computer, typing & clerical experience preferred. Must be able to work independently. Fax resume: Register to View

Job Title: RECEPTIONIST, ACTIVITIES,RSA's Company: ATRIA MARLAND PLACE Location: Andover, MA Description: Marland Place Independent & Assisted Living Life Guidance for the Memory Impaired Positions Available Receptionist Activities RSA's Per Diem/Part-time All Shifts Available Join our Assisted Living team! We welcome you to fill out an application at Marland Place 15 Stevens St, Andover, MA 01810 Or fax resume to Register to View

Job Title: Receptionist HR Clerk Company: Mestek, Inc. Location: Westfield, MA Description: Company Information: Mestek is a family of over 30 specialty manufacturers providing heating, ventilating, and air conditioning products, coil handling equipment and computer information systems and services. Scope of Position: Will be responsible for answering switchboard calls in a timely manner, greeting visitors professionally and pleasantly. You will also provide in-house directory assistance to in-coming calls. Additional responsibilities would include filling in for the mailroom when required. Essential Duties and Responsibilities : List what the person must do to perform the job to meet standards § Answering switchboard calls in a timely manner § Greet visitors professionally and pleasantly § Keep phone lists up to date, e-mail to the Help Desk Manager § Receives and reviews job applications and pass them on to Human Resources Manager § Receives faxes and distributes to appropriate offices § Receives headcounts and put them into spreadsheets and distributes § Keep evacuation list up to date § Coordinating the Giving Tree Project § Coordinating the Turkey and Ham Project § Assists HR Personnel as needed § Assists with Open Enrollment process § Perform other related duties as assigned Position Requirements: § High School Diploma § Friendly and outgoing personality are a must, with a helpful and positive attitude § 1-2 year’s office environment experience § Experience on the switchboard preferred § Ability to use computer software, including Word, Excel § Ability to be well organized, and able to multi-task § Helpful and congenial, positive attitude Benefits : Our company offers a variety of benefits which include Medical, Dental, Vision, Short Term Disability, Long Term Disability, Life Insurance, Vacation Pay, Holiday Pay, and 401(k).