Administrative Assistant Jobs in Tennessee

Job Title: Administrative Assistant/Word Processor Needed Company: Location: Nashville, TN Description: We are looking for Administrative Assistant/Word Processor Main job duties: - processing documents in Microsoft Word into specific formats - maintaining database entries of past formats, using macros in MS Word and updating current formats to add new data - converting images, cross-referencing and loading files to formats - proofreading work Job Experience and Skills: - Strong knowledge of Microsoft Word 2007 - Good knowledge of advanced word features, paragraph formatting, auto-page numbering, footnotes, financial tables - Access, PowerPoint and Excel desired - Working experience in a word processing/data entry role a plus - Candidates must possess excellent written and verbal communication skills - Able to multi-task and prioritize in a fast-paced environment

Job Title: Administrative Assistant Company: Brink's Incorporated Location: Nashville, TN Description: Brink’s U.S., a division of Brink’s, Incorporated, is the premiere provider of armored car transportation, ATM servicing, currency and coin processing, document destruction and other value added services to financial institutions, retailers and other commercial and government entities.  The company has a proud history of providing growth and advancement opportunities for its employees.  We have a challenging opportunity for an Administrative Assistant.   Specific Job Duties: ?         Maintain records of hourly employees in E-time ?         Maintain Excel spreadsheet for daily hours ?         Maintain attendance records for hourly personnel ?         Maintain information in PeopleSoft for hourly personnel (i.e., benefits, new hires, terminations, applicant flow, etc.) ?         Prepare documentation and correspondence as directed by management ?         Pre-screen applicants ?         Set up applicants for interviews ?         Process new hire paperwork ?         Act as a resource for employee benefits information ?         Assist the branch trainer ?         Process accounts payable and payroll ?         Track branch revenue ?         Coordinate the Workers Comp process. ?         Provide excellent customer service, both over the phone and in person. ?         Assist management with special projects. ?         Other duties as required.   Skills/Qualifications: Minimum qualifications include: ?         High school diploma or general education degree (GED) equivalent; some college preferred ?         Minimum 3 years administrative business experience ?         Computer literate in MS Office applications, PeopleSoft experience a plus ?         MUST be able to function in a high-volume environment with great independence ?         Outstanding organizational skills ?         Detail oriented with the ability to recognize important documents ?         Demonstrated analytical and problem solving skills ?         Good verbal and written communication skills ?         Good customer service skills (courtesy and tact are required) ?         Regularly deals with data that is of a confidential or sensitive nature where some judgment and tact are required. ?         Willing to work in an armed environment ?         History of working collaboratively with others ?         Solid work history and credit record ?         Strong ethics and integrity   If you have the background and integrity we require and are looking for a challenging opportunity, we hope you will consider employment with Brink’s U.S.  Brink’s provides an outstanding total compensation package for this position. In addition to a competitive hourly wage with profit sharing opportunities, we offer to eligible employees medical, dental, vision, and life insurance plans. We also offer a 401(k) program with company match, and tuition reimbursement. There’s more to tell you, so if you are interested and meet the requirements for this position, please apply on-line at:   http://www.brinksinc.com/apply   Brink’s, Incorporated is an Equal Opportunity / Affirmative Action Employer, and is committed to maintaining a drug-free workplace.

Job Title: PART TIME TITLE CLERK/SECRETARY Company: Location: Knoxville, TN Description: 20-25 HOURS PER WEEK OFFICE 7.50 PER HOUR. PROFESSIONAL, MODEST, HONEST, ETHICAL, HARD WORKING EMPLOYEE WANTED... NO DOGS, NO CHILDREN, NO BOYFRIENDS, NO SLEEPING, NO FACEBOOK, NO MYSPACE AT WORK! MUST PASS DRUG TEST, PLEASE EMAIL YOUR RESUME TO THE ABOVE EMAIL ADDRESS. THANK YOU!!!

Job Title: juniour administrative assistant Company: Location: Chattanooga, TN Description: We are trying to find junior office Executive assistant with previous knowledge favored. Work duties consist of contacting customers, responding to phone calls, submitting, aiding with office tasks and basic company tasks. Specifications: Powerful PC, Office and web understanding. Nicely structured with good analytical and issue solving abilities. Outstanding social interaction and written/oral communication skills. 1-2 years knowledge favored Sanctioned to work in America

Job Title: Administrative Specialist Recs Inventory Financial Fbi Job in KNOXVILLE, TN Company: Federal Government Jobs Location: Knoxville, TN Description: Job Description (Please follow all instructions carefully) Job Title: Administrative Specialist (Recs/Inventory/Fin) GS 7/9 (FBI) Department: Department Of Justice Agency: Federal Bureau of Investigation (FBI) Job Announcement Number: KX-2010-0032 Salary Range: 38,790.00 - 61,678.00 USD /year Series & Grade: GS-0301-07/09 Promotion Potential: 11 Open Period: Thursday, February 18, 2010 to Wednesday, March 03, 2010 Position Information: * * Duty Locations: 1 vacancy - Knoxville, TN Who May Be Considered: This position is open to current FBI employees in all locations.  Employees returning from Legat assignment must advise the International Operations Administrative Unit, Office of International Operations, of their application for this position.Applications will not be accepted from outside the area of consideration.Job Summary:The FBI is like no other career choice you've explored. It's challenging, compelling, and important. Whatever your background or expertise, you will find an FBI future exceptionally rewarding because the work you perform will have a daily impact on the nation's security and the quality-of-life for all U.S. citizens. Your career at the FBI will also include great benefits, see federal benefits highlighted below.Our Mission:To protect and defend the United States against terrorist and foreign intelligence threats, to uphold and enforce the criminal laws of the United States, and to provide leadership and criminal justice services to federal, state, municipal, and international agencies and partners. Division:  Knoxville Field OfficeLocation:  Knoxville, TNWorking Hours:  8:15 a.m. - 5:00 p.m.  (Monday - Friday)In anticipation of FY 2010 hiring needs, effective 12/14/09, employees will be precluded from moving to another position within the Bureau by means of promotion, reassignment or change to lower grade unless the new position offers a greater promotional potential than the position in which they are currently serving.Key Requirements: Must be an FBI employee. Major Duties:Records Management:  Serves as records management liaison with FBIHQ to ensure that the field office is in compliance with federal records management regulations, and FBI records management policies, practices, and rules of records maintenance and destruction (printed and electronic media).  Participates in records inventory and inventory teams comprised of FBI employees at various levels and/or contractor personnel.  Advises on entry of field data into case management systems through review and analysis of documents ranging from complex to simple; determines data fields from multiple available screens in automated records databases and data dictionary elements.  Performs less complex studies and makes recommendations concerning records storage and maintenance as well as document flow through the office.  Oversees procedures for scanning incoming documents frequently associated with legibility problems, ensuring that record keeping systems capture a complete and accurate image that meet FBI and National Archives and Records Administration (NARA) standards for quality assurance.  Determines appropriate preservation formats for records, maintaining electronic records, audiovisual materials, cartographic, and other media in accordance with NARA, FBI, and Department of Justice standards.  May be required to conduct various types of record searches which are of a complex nature to include name checks to assist with aspects of background investigations and to support the Freedom of Information-Privacy Act program through completion of work germane to that area, etc.Inventory Management:  Manage, coordinate, and control inventory systems for the office.  Work with supply staff to ensure accuracy, control, and reliability of all records related to supplies and equipment utilized throughout the office including, but not limited to, computer hardware and software, chemicals, electronic devices, specialized investigative equipment, office supplies and equipment, telecommunications equipment, weapons, vehicles, etc.  Develop guidance for applying supply policies, procedures, techniques, and methods to situations within the office to include Resident Agencies and other locations away from HQ City.  Plan and administer studies concerning inventory and supply management.  Recommend to management solutions to issues, to include abuses of property, that require attention to ensure that the office fulfills all FBI property management requirements.  Plan and administer periodic and annual inventories of all supplies and equipment throughout the office's territory.Financial Administration:  Formulate portions of the annual budget and develop cost estimates supportive of plans, programs, and activities within the field office.  Gather, extract, review, verify, and consolidate financial, narrative, and statistical information necessary for formulating budget requests.  Check accuracy of budget data in reports; compare current and estimated funding needs; review prior expenditures; and bring significant variations to the supervisor's attention while providing specific recommendations concerning same.  May recommend alternative funding methods.  Monitor expenditure rates and maintain records of obligations and expenditures within budgeted funds for specific accounts.  Compile various reports on the status of funds and denote expenditures.  Coordinate issues with the Finance Division, FBIHQ.Qualifications:Qualification for the GS-7 level:  One (1) full year of SE equivalent to the GS-5 level.  SE is experience performing and/or assisting in the maintenance of records/data.Qualifications for the GS-9 level:  One (1) full year of SE equivalent to the GS-7 level.  SE is experience performing work related to the maintenance and arrangement of records/data for storage or reference purposes in accordance with established methods and procedures.Applicants must meet the qualification requirements by the closing date of this announcement.Education may be substituted for specialized experience (SE) as follows:GS-7:  One (1) full year of progressively higher level graduate education or completed a bachelors degree with Superior Academic Achievement (SAA).  SAA is (1) class standing must be in the upper third of the graduating class; (2) a grade-point average of 3.0 or higher as recorded on an official college transcript, or a computed based on courses completed during the final two years of curriculum; or (3) honor society membership.GS-9:  Two (2) full years of progressively higher level graduate education leading to a master's degree or possess a master's degree or equivalent graduate degree (i.e., LL.B. or J.D.).Education completed in foreign colleges and universities may be used to meet the above requirements provided you can show that the foreign education is comparable to that received in an accredited educational institution in the United States.How You Will Be Evaluated:Your resume and responses to the self-assessment job questions are an integral part of the process for determining your basic and specialized qualifications for the position.  Therefore, it is important to support your responses to the applicant assessment questions by providing examples of past and present experience when requested.There are several parts of the application process that affect the overall evaluation of your application:1. Your resume, which is part of your USAJOBS profile;2. Your responses to the core questions;3. Your responses to the self-assessment, job-specific questions;4. Your supporting documents, if requested.High self-assessment in the vacancy questions that is not supported by information in your resume, essay responses, and/or supporting documents may eliminate you from best-qualified status or result in a lowered score.Additional details on the application process can be found at the "How To Apply" section of this annou

Job Title: Administrative Assistant I - VMG Williamson County Company: Vanderbilt University Location: Franklin, TN Description: Administrative Assistant I - VMG Williamson County Job Title: Administrative Assistant I - VMG Williamson County Job Type: Full-Time Location: Franklin, TN Position #: 00141292 Standard Hours: 40 Req#: SC19404 Department Name: VMG Williamson County Post Date: 02/16/2010 Job Description: Provide administrative support of budgetary and personnel activities. Perform secretarial duties as needed. Respond to customer needs by consulting with others as appropriate or by following established departmental guidelines. Organize flow of daily operations to ensure service priorities are met. Individual will assist Business and Clinical Managers at high volume Walk-In, Family Medicine, Dermatology, Plastics and ENT Clinics. Minimum Requirements: This position requires High school graduate or GED and 48 months of relevant experience. Preferred Skills: * Internal Vanderbilt employees highly preferred * Strong Microsoft Office Suite skills expected - Word, Excel, PowerPoint and Outlook.Key Functions and Expected Performances: * Assist with budget items by monitoring and purchasing of all office supplies. * Monitors and maintains PR Levels of all medical supplies. * Provide administrative support to clinic managers, i.e., maintain meetings calendars, maintain personnel leave / vacation calendars, coordinate use of PSR floats as needed, serves as back-up to Dermatology PSR as needed. * Develop and maintain clinic forms as needed.Additional Information: This is a full-time position. Salary ranges from $10.49 (min) - $14.52 (mid) - $18.54 (max) per hour; dependent upon years of education and experience. Background screens will be performed and education will be verified prior to employment. Please be prepared to provide required information and/or documentation. Vanderbilt is a smoke-free workplace in compliance with the Non-Smoker Protection Act, Tennessee Code Annotated 39-17-1801-1810. In accordance with that law and Vanderbilt policy, smoking is prohibited in all enclosed areas on Vanderbilt property. Interested applicants must apply by 2/21/2010 to be considered.

Job Title: Motivated Administrative Assistant Company: Location: Knoxville, TN Description: Job Description Classification: Temporary Compensation: $11.36 to $13.47 per hour We currently have an opportunity for an Motivated, Results-oriented Administrative Assistant. In this role, you will perform general office duties for multiple supervisors. Responsibilities include handling incoming and outgoing telephone calls, filing and faxing time sensitive documents. Job Requirements Motivated Administrative Assistants should be skilled with Microsoft Office as well as being able to navigate the Internet. Excellent communication skills are desired. If you can provide at least 2 professional references and start immediately, apply today!

Job Title: Administrative Assistant - Memphis, TN Company: Stand for Children Location: Memphis, TN Description: Stand for Children – a bold and independent voice for public education reform – seeks an experienced administrative professional to support our TN affiliate. The Organizations The Stand for Children family consists of two separate organizations—Stand for Children, a grassroots membership lobby for children exempt under section 501(c)(4) of the Internal Revenue Code, and Stand for Children Leadership Center, a leadership development organization exempt under section 501(c)(3). Stand for Children’s mission is to use the power of grassroots action to help all children get the excellent public education and strong support they need to thrive. To date, Stand for Children’s six state affiliates (OR, MA, TN, WA, CO and AZ) have won more than one hundred victories that have impacted the lives of more than two million children. We organize parents, educators, and other concerned community members into a strong, sustained constituency that: Helps elect strong local school board members, state legislators, and statewide elected officials who champion public schools;* Advocates for education reforms at the state and local level, including reforms that increase teacher and principal effectiveness, support school autonomy with accountability, and expand instructional time, that improve student achievement and close the achievement gap; Lobbies the state legislature for strategic K-12 investments and then ensures local school districts spend those dollars wisely; Campaigns for referenda and needed school construction bonds and operating levies. Stand for Children Leadership Center’s mission is to develop leaders who use the power of grassroots action to help all children get the excellent public education and strong support they need to thrive. Stand Leadership Center engages parents, educators, and other concerned community members by: Training them on how to join together to become more effective advocates for children; Educating them on issues that impact children and schools; Providing them with the tools to develop solutions for children in their local and statewide communities. The Position Stand for Children is seeking an experienced administrative professional in our Memphis, TN office. The Administrative Assistant will ensure this dynamic office runs efficiently by: Performing daily operational functions including: reception, processing mail, responding to email inquires, data entry and answering the phone; Providing executive support to facilitate the optimal functioning of the Memphis Director and two Organizers; Supporting and improving organizational systems that ensure an efficient and well-run office; Coordinating contracts with vendors and manage office supplies; Providing logistics and data support for district and state advocacy campaigns and fundraising events. The Administrative Assistant will be joining a national team of professionals committed to improving children’s lives. Stand for Children’s managers and supervisors are empowering, entrepreneurial leaders who are committed to providing outstanding supervision in order for staff to develop as professionals and grow within the organization.

Job Title: Administrative Assistant I - Gastroenterology Company: Vanderbilt University Location: Nashville, TN Description: Administrative Assistant I - Gastroenterology Job Title: Administrative Assistant I - Gastroenterology Job Type: Full-Time Location: Nashville, TN Position #: 00132722 Standard Hours: 40 Req#: KCB19234 Department Name: Gastroenterology Post Date: 02/05/2010 Job Description: Provide administrative support for budgetary and personnel activities. Perform secretarial duties as needed. Respond to customer needs by consulting with others as appropriate or by following established departmental guidelines. Organize flow of daily operations to ensure service priorities are met. Minimum Requirements: This position requires a High school graduate or GED and a minimum of 48 months of relevant experience. Key Functions and Expected Performances: 1. Monitor departmental budgets and maintain accurate and current records by: * Compiling historical budget/grant data and recommending allocation of funds. * Monitoring grant spending against budget and report status of same * Researching, resolving and justifying discrepancies2. Project management which may include: * Compiling data, conducting research assignments and summarizing findings according to general instruction * Coordinating space and facilities planning3. Perform administrative duties by: * Maintaining departmental personnel files and processing personnel paperwork * Serving as department contact and resource for HR issues * Reviewing policies and processes and recommending changes as appropriate * Composing/drafting correspondence for administrator's signature * May send correspondence under own signature * Managing lab inventory and purchasing supplies * Providing administrative support to Departmental Director * Coordinating complex and varied travel arrangements, which may include meeting planning4. Supervise Staff by: * Providing input for performance development for direct reports * Interviewing and recommending selection of direct reports * Training direct reportsAdditional Information: This is a full-time position (40 hours per week). Hours and Days may vary. Salary ranges from $10.49(min) - $14.52(mid) - $18.54(max) per hour; dependent upon years of education and experience. Background screens will be performed and education will be verified prior to employment. Please be prepared to provide required information and/or documentation. Vanderbilt is a smoke-free workplace in compliance with the Non-Smoker Protection Act, Tennessee Code Annotated 39-17-1801-1810. In accordance with that law and Vanderbilt policy, smoking is prohibited in all enclosed areas on Vanderbilt property. Interested applicants should apply by 02/10/2010 to be considered.

Job Title: Administrative Assistant Company: St. Thomas Hospital Location: Nashville, TN Description: Administrative Assistant Department: Emergency Services Schedule: Full-Time Shift: Day Shift Hours: Not Specified Contact Information: * Contact: James German Job Details: * Performs a variety of functions to support administration of the assigned Division(s) and/or Department(s). Assists executive staff with official hospital business matters as required or assigned. High school; two (2) years of college and/or business school. Five (5) years secretarial experience. Licensure: None required. -cb-