Administrative Assistant Jobs in Oregon

Job Title: ** Hiring - Administrative Assistant POSITION Company: Location: Bend, or Description: We are seeking an administrative assistant to handle a wide variety of tasks - Our downtown office handles real estate matters. Most of the tasks include: Organizing office space Keeping track of clients Making phone calls and maintaining clerical records. Employees will be asked to work about 40 hours per week. To apply, contact us. Salary/Wage: $13 p/h • Location: bend, • Post ID: 3504925

Job Title: Administrative Assistant Company: Ajilon Professional Staffing Location: Portland, OR Description: Real Estate Service company in the Portland Metro area is looking for an Administrative Assistant to work with their dedicated team of executive and mid level management staff. Duties will include travel arrangements, meeting coordination, correspondence, creating and running reports, assist site managers with emergency needs, etc. The ideal candidate will have a minimum of 5 years experience as an administrative assistant, proficiency with Microsoft Outlook, Word, Excel and Powerpoint. Property management experience is a definite plus. Excellent benefits, long term career potential and a fun place to work.

Job Title: Office Assistant Company: Mid-Valley Newspapers Location: Corvallis, OR Description: Office Assistant We are seeking a candidate with excellent customer service and phone skills for a part-time position as part of our Customer Service Team. Duties include assisting walk-in customers in areas relating to the circulation department or directing them to the appropriate department, answering incoming calls; offering products, upgrades, and services to customers; accurately entering subscriber information and service requests; updating and creating circulation reports; taking over-the-counter payments; balancing the daily cash till; and other duties as assigned. This is a fast-paced, deadline-oriented position. Key qualities include excellence in: customer service, attention to detail, prioritizing tasks, organizational skills, communication, and math skills. The successful candidate will have previous experience in advanced Microsoft Excel and Word. This position is 20 hours per week. Must pass pre-employment drug screen and criminal background check. To apply, submit resume and salary requirements to: Mail: Human Resources Department Mid-Valley Newspapers PO Box 130 Albany, OR 97321 Apply Online: www.gazettetimes.com Equal Opportunity Employer

Job Title: Litigation Secretary - Beat The Downtown Commute - Company: Location: Portland, OR Description: LITIGATION SECRETARY Job Order Number: 43941 Salary: Up to $50K DOE Company Industry/Type of Business: Law Firm Location: Beaverton Educational/Certification Requirements: High school diploma or equivalent Bachelor?s Degree preferred Qualifications: 5+ years of litigation experience required Computer Experience/Special Skills: MS Office Job Description: This hard-working team is missing a piece ? we hope it?s you! Insurance and related defense matters would be a great plus while 5+ years of litigation experience is required. Your demonstrated skills supported by strong, favorable references could secure your place in this growing firm. Escape a lengthy commute into downtown by living and working on the Westside. Contact Boly:Welch today to find out if you?re a fit! Email your resume to Register to View for immediate consideration! Visit our website www.bolywelch.com or on Relationships That Work. Our strong market connections will support your career transition and professional growth plans through a variety of placement options with challenging and meaningful work. Each Boly:Welch division is staffed with recruiters who have developed deep relationships within their respective businesses, bringing the most interesting jobs from the best clients into view for you. Our specialized niches mean strong expertise in each of our business lines. Across all levels, our recruiters know their craft and what skills, behaviors and characteristics contribute to successful placements. Work With Us. Paralegals ? Junior + Senior levels : Legal Assistants : Legal Secretaries : Office Manager : Support Services : Contract / Records Management : Projects / Transcription / Reception : Contract Attorneys : Corporate Counsel : Lateral Attorneys Local + Connected + Sustainable

Job Title: Administrative Assistant in Vacation Rental home office Company: Location: Bend, OR Description: Administrative Assistant Part-time position at a Vacation Rental home office. We are a small company working in a fun relaxed atmosphere. Hours are tues/wed/thur from 10-2, $10 per hour. Must live in Bend. PLEASE ONLY RESPOND IF YOU MEET ALL THE CRITERIA OUTLINED BELOW. Job Requirements: ? Must be proficient with mutable accounts in QuickBooks ? Ability to understand financial information, with special attention to confidentiality. ? Thorough knowledge of Word and Excel software programs ? Extremely organized ? Detailed oriented ? Excellent typing skills ? Strong customer service skills via telephone. ? Knowledge of web editing with FrontPage ? At least 2 years experience in the above. Responsibilities Include: ? Updating accounts in QuickBooks ? Send mailings using Word ? Preparing worksheets with Excel ? Making reservations ? Inputting information via web site ? Filing ? Keeping office organized ? Cold-calling to vacation rental owners Send resume to Register to View and follow up with phone call Register to View on Wednesday March 9.

Job Title: OFFICE ASSISTANT II Company: City of Salem Location: Salem, OR Description: OFFICE ASSISTANT II RECRUITMENT #: 10-005/016DEPARTMENT: Urban Development Finance and Administrative Services Division SALARY RANGE: $14.94 - $17.90 Hourly + Excellent Fringe Benefits WORK HOURS: 8:00 a.m. 5:00 p.m., Monday Friday POSITION DESCRIPTION: This is advanced clerical work of considerable the use of the keyboard, computer, calculator, and other related modern office equipment. Work is performed in an office environment. Potential to deal with hostile customers on a regular basis.UNION REPRESENTATION:American Federation of State, County and Municipal EmployeesSELECTION PROCEDURES: Job Application, Supplement, Performance Test and Oral Interview OPEN DATE: February 26, 2010 CLOSING DATE: March 5, 2010TO APPLY: Applications may be obtained from the City of Salem, Human Resources Department, Room 225, 555 Liberty Street SE, Salem, OR 97301. Applications must be returned to the Human Resources Department by 5:00 p.m. on the closing date. Due to the volume received, the City WILL NOT verify the receipt of faxed or mailed applications. The City cannot be responsible for material that is illegible or missing as a result of transmitting by fax or which may be lost through the mail. All newly selected finalists for City employment may be subject to testing for drugs and a criminal background check.Women, Minorities and Disabled are Encouraged to ApplyADA Accommodations Will be Provided Upon RequestThis announcement is not an implied contract and may be modified or revoked without notice. http://www.cityofsalem.net/Departments/HumanResources/Jobs/OFFICE%20ASSISTANT%20II.pdf http://wrapguy.careercast.com/textjobs/jobs/cityofsalem_oregon/job Register to View c1d.html

Job Title: Administrative Assistant III - Service Culture & Strategy KPB Company: Kaiser Permanente Location: Portland, OR Description: At Kaiser Permanente Northwest, the work you do every day supports the health of our members. That's because each of us-from our business professionals and IT team members to our RNs and physicians on the front line of care-shares a commitment to providing the best possible care experience. Widely regarded as a mecca for outdoor enthusiasts, the Pacific Northwest blends urban bustle with open space in a way that is sure to enhance your own state of well-being. Looking to build a rewarding career in an environment that supports your success? Join us and put your beliefs into practice.Provide diverse administrative support requiring a thorough understanding of regional policies and procedures under minimal supervision of one or more individuals at the department head or director level.Essential Functions:• Open incoming mail, determine routing: may prepare responses to general nature inquiries• Establish, maintain or revise office and supervisors filing systems to meet needs and demands for records• Handle many telephone callers independently without direction from supervisor; determine which matters warrant supervisors attention• Prepare varied correspondence, reports, and tables, schedules related to supervisors work with little or no guidance• Some which may involve obtaining, organizing and planning suitable presentation of content• May take meeting minutes• Provide or arrange for varied office services, including purchasing, reproduction and distribution• Maintain supervisors calendar and make changes in scheduling when needed• Schedule appointments and arrange for conferences and meetings• May include coordinating catering and food supplied at meetings or conferences• Maintain budget records, process requisitions, invoices and personnel forms• Make travel arrangements for supervisor and staff, including making reservations for transportation, hotel reservations and registration fees• Maintains and coordinates itineraries and preparation for travel related activities• Process expense reports and credit card billing statements• May also be accountable for tracking or maintaining department specific information in databases or systems• Other duties as assigned

Job Title: Part Time Bookkeeper/Secretary for Builder Company: Location: Medford, OR Description: I need a part time Bookkeeper/Secretary as an independent contractor. The following skills are a must:

Job Title: Office Assistant in Medical Office - Company: Location: Portland, OR Description: DESCRIPTION:

Job Title: Development Dept.-Admin Specialist-Full Time/Full Benefits (801) Company: Location: Portland, OR Description: March 13, 2009 Morrison Child and Family Services Celebrating over 60 years of serving our community! Visit us at www.morrisonkids.org Do you have a dynamic personality? Do you present well in professional environments? Are you comfortable talking to all types of people? If you answered yes, Yes and YES! Than this could be the job for YOU! The person who is the ?right fit? for this position: ? Enjoys collaboration and supporting a busy team ? Has excellent organizational skills ? Is used to juggling multiple projects ? Pays attention to details and deadlines ? Is flexible and comfortable with change The Development Department is in charge of fundraising, managing donations, planning large and small events, communications, marketing and public relations. The person who would fill our needs has some experience in these areas. Knowledge of the software program ?Raisers Edge? is a bonus! SCROLL DOWN FOR MORE INFORMATION? ____________________________________________________ DEVELOPMENT DEPARTMENT-ADMINISTRATIVE SPECIALIST FULL-TIME / FULL BENEFITS ____________________________________________________ POSITION SUMMARY: The Administrative Specialist oversees and coordinates general administrative support for departments of Morrison?s Administrative Office(s). Additionally this position individually supports Executives, Directors and Managers at the location. The Administrative Specialist is the primary greeter for all visitors to the location and answers phone for the agency?s general business line. Facilitates/coordinates all mail, ordering, deliveries, and facility/maintenance issues for the location. REQUIRED EDUCATION AND EXPERIENCE: ? High school diploma, GED, or technical training required. Bachelor?s degree in relative studies of business/marketing or coursework preferred. ? Minimum 3 years of demonstrated progressive experience successfully utilizing critical thinking skills while providing general and high-level clerical support to management personnel. ? Intermediate level computer (PC-based preferred) skills, particularly in Microsoft Word, Outlook, Excel, PowerPoint, Access and internet/e-mail required. KNOWLEDGE, SKILLS AND ABILITIES: ? Demonstrated proficiency and understanding of modern office practices, procedures and equipment, including typing speed of at least 50 wpm. ? Demonstrated interpersonal skills ? Demonstrated oral and written communication skills, including ability to prepare effective written communications such as memos, letters and meeting minutes. ? Ability to communicate effectively and professionally over the telephone and through email communication ? Ability to work as a team with other administrative specialists supporting administration and cross-train between the positions. ? Demonstrated ability to use Microsoft Office Suite. ? Ability to extract data from a database, analyze the data and communicate the data findings. ? Able to effectively set up and coordinate appointments and meetings, reserve shared equipment and conference rooms. ? Ability to establish and maintain effective, professional, diplomatic and courteous working relationships with management, staff, volunteers and the general public. ? Ability to work effectively on multiple projects with little or no supervision, including overseeing the projects, prioritizing, organizing tasks, and bringing projects to timely completion. Attention to detail, organizational skills and follow up. ? Ability to use independent judgment and problem-solving skills. ? Ability to maintain the highest level of confidentiality and discretion. Must handle and protect sensitive material concerning the organization, personnel and clients. ? Ability to maintain appropriate professional boundaries in working with others and in handling confidential information. ? Ability to work effectively as a team member and is open to feedback and supervision. ? Ability to model and encourage direct professional communication. ? Ability to regularly attend scheduled shifts, be punctual for scheduled shifts and meetings, and be in a condition suitable for assuming responsibilities of position. ? Values working in a multicultural/diverse environment being sensitive to other cultures? ? Ability to sit for extended periods of time (position allows for flexibility to move around and/or take breaks) ? Flexibility and ability to adapt to changing environment. ? Manual and physical dexterity allowing for filing and performance of routine office functions including phones, copy machines, fax machines, and computers. Ability to set up speaker phone and internet connections for meetings. ? Ability to set up Laptop, PowerPoint, Projector and other equipment for audio visual presentations. ? Ability to lift up to 25 pounds for office supplies, computers, files, etc. Bending, stooping, twisting needed for filing and other routine tasks. OTHER REQUIRMENTS: ? Driving is required for this position. If driving personal vehicle for work purposes more than once a week (4 times per month on average) must have and maintain personal auto liability coverage at $100,000/$100,000 level, and maintain a valid driver?s license for state of residence. ? Must pass criminal history background check. APPLICATION PROCEDURE: ? Email a cover letter and resume to Register to View and put job code ?ATTN: DEV-AS-801" in the subject line of your email. Using this job code will insure that your email will be directed to the correct hiring manager. No phone calls please. ? Alternative: Fax your cover letter/resume to Morrison Child and Family Services at Register to View ?ATTN: DEV-AS-801" ? To be considered for this position you must follow this application procedure and you must meet all position qualifications/requirements. No Phone Calls Please. Position Open Until Filled. We value diversity and are an equal opportunity employer.