Administrative Assistant Jobs in Montana

Job Title: Seasonal - Administrative Assistant - Information Services Company: PPL Corporation Location: Colstrip, MT Description: Under general direction provide administrative support for the office.  Responsible for telephone coverage, mail handling, information services support within the plant and miscellaneous office responsibilities.   Primary Responsibilities Telephone coverage Information Services Support Filing of some correspondence   Candidate Qualifications Candidates must meet the basic qualifications to receive consideration.   Basic Qualifications A High school diploma or equivalent is required along with: Good organizational skills Knowledge of Microsoft products including Outlook Good written and oral communication skills Excellent customer service focus Ability to manage multiple priorities Detail oriented This is a seasonal position, and in addition to the above qualifications: Must have a valid Montana Driver's Licence Must be currently attending and institution of higher education Must have a 2.5 GPA or higher Must have intention to return to higher education following seasonal employment Preferred:  College courses in ISD/Computer Science, or related

Job Title: Administrative Assistant Company: Morgan Stanley Location: Billings, MT Description: Provide overall administrative support for Complex or Branch. Manages priorities includingtelephone coverage, scheduling meetings, maintaining calendars and handling business travel.Supports a Complex Manager or Non-Producing Branch Manager.DUTIES and RESPONSIBILITIES:· Provide excellent telephone coverage including ability to manage priorities; handle urgentcalls with professionalism and good judgment.· Arrange large group meetings – schedule meetings with all parties; book meeting rooms andcall-in numbers; arrange special meeting facilities; send meeting confirmation emails; prepareand distribute meeting materials.· Maintain executive calendars; schedule/reschedule meetings.· Handle business travel – book travel arrangements; coordinate out-of-town meetingschedules; prepare travel and expense reports.· Maintain executive files – correspondence files; document files; personal office files.· Handle executive mail – pre-sort and prioritize; respond to simple, immediate requests.· Strong ability to write and prepare letters and presentations independently.· Able to manage projects as necessary.· Navigate firm – interface with various departments on behalf of executives to collectinformation, respond to requests, obtain service, etc.· Miscellaneous support – including, but not limited to preparation of copies; ordering ofsupplies and maintaining supplies drawer; handling faxes; maintaining orderly, fullyfunctioningwork area for executives and their staff Skills Required EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS:Education and/or Experience· College degree preferred· 1-2 years of related experienceSkills· Must be extremely well organized.· Proficient with all office technology; advanced skills in MSOffice, particularly Word, Exceland Powerpoint.· Excellent verbal and written communication skills· Outstanding attention to detail and follow-up· Strong time management/prioritization skills and solid judgment· Self-motivated, innovative, hard working individual, who can handle changing priorities andmultiple tasks.· Must be a customer service oriented, team-player eager to assist colleagues and members ofthe department at all levels.Reports to:· Complex Manager or Non-Producing Branch Manager

Job Title: Administrative Assistant Company: Mountain-Pacific Quality Health Location: Helena, MT Description: Administrative Support Mountain-Pacific Quality Health is seeking a part time administrative assistant to support our Medicaid contracts. The successful candidate will be attentive to detail, highly organized and dependable. The job includes data entry, telephone contact with providers and clients and general office support. Previous experience with Microsoft Word, Excel and related software preferred. Previous experience in an administrative support position required. Mail resumes to Human Resources, Mountain-Pacific Quality Health, 3404 Cooney Dr., Helena, MT 59602 or Register to View EEOE

Job Title: Legal Secretary Company: The Federal Defenders of MT Location: Missoula, MT Description: PART-TIME LEGAL SECRETARY Federal Defenders of Montana, Missoula Branch, is seeking a Part-time (20-hours per week) Legal Secretary. Salary $16.73 to $20.58/hr. EOE. Full description and application instructions at www.fdom.org.

Job Title: Unit Secretary/ICU/3p-11p Company: St. Peter's Hospital Location: Helena, MT Description: JOB SUMMARY(overview of job): Performs production duties including hand folding, sorting and operating mechanical equipment to process and deliver clean linens to using areas. KNOWLEDGE/EXPERIENCE: Sufficient experience to demonstrate ability to accept responsibilities as a Laundry Aid.  Must be able to pass the certified Linen technician program within six months of hire.  Indivuals under the age of 18 will not operate power equipment such as the ironer/folder/crosfolder or the washers.  Possess the strength and agility to lift and manipulate linen and supplies of varying weights and sizes.  Soiled linen bags average between 25 pounds to 5o pounds although some can weigh 75 pounds.  Stacks of linen can weigh between 5 to 25 pounds.  Push/pull activities can vary from 5 pounds while sorting to 45 pounds when pulling a loaded cart.EDUCATION: High School diploma or GED preferred.LICENSE/CERTIFICATION/REGISTRY: N/AAptitude:  Ability to achieve cognitive, organization and emotional maturity to deal effectively with multiple tasks, stress, deadlines, difficult situations and /or customers.  Possesses interpersonal/communication skills necessary for effective, non-judgmental and empathetic patient care and customer relations.  Open to feedback and open to a changing environment, which requires flexibility in scheduling and department assignments.

Job Title: Administrative Assistant Company: Unspecified Location: Hamilton, MT Description: Temporary Administrative Assistant in Hamilton to perform general office support in the form of word processing, data entry and filing, 4hrs/day (20hrs/wk no OT). Anticipated dates of employment 3/22-9/24/2010.Adecco Staffing Register to View .

Job Title: Genetics/Management Services Secretary I Company: Shodair Children's Hospital Location: Helena, MT Description: Provides secretarial and clerical services, including medical dictation, typing, filing, answering telephones, and billing for professional staff in the clinical genetics program.  Prepares and maintains special reports, manuscripts and confidential medical records as directed. Provides clerical support for newborn follow-up program including scheduling of metabolic clinics, maintenance of medical record and record entry into data bases.  Assists Director of Management Services in ensuring timely completion of required quarterly Performance Improvement Reports to the Performance Improvement Council, Medical Staff and Governing Board.  Collects, organizes, coordinates data for organizational-wide projects related to Performance Improvement, Risk Management, JCAHO, and other regulatory agencies.  Assists Director of Managment Services in coordinating and scheduling Performance Improvement Council, Risk Safety, Information Management and Pharmacy and Therapeutics Committees; prepares notices and agendas, documents and distributes meeting minutes; provides interdepartmental coordination of reports and other information.

Job Title: Administrative Associate IV - # 014000, Career Services Company: The University of Montana Location: Missoula, MT Description: Position will/may be eligible to receive a ten percent (10%) pay increase upon completion of required certifications for Testing ServicesPrimary FunctionsThe Administrative Associate IV will encompass three main areas of responsibility consisting of managing the office, supervising reception (full-time staff member), and managing the testing services provided by Career Services. Duties include, but are not limited to: processing payments, deposits, and invoices such as account reconciliation, direct pay invoices, entertainment approval forms, petty cash vouchers, credit card receipt records, purchase orders, purchase requisitions, contracted service forms, journal vouchers, and preparing external invoices; preparing departmental information for State of Federal audit/professional association accreditations; maintaining personnel records; scheduling meetings; assisting the Director with short and long range strategic planning and providing historical and relevant data for consideration; attending interdepartmental meetings in the absence of the Director; assisting the Director with creating and maintaining annual office budgets; monitoring office budget and accounts (state, designated, foundation, and grant), tracking transactions, reconciling monthly reports, processing travel arrangements for office professional staff; providing monthly, quarterly, and year-end analysis of accounts and financial viability of department; coordinating and ensuring that the reception area for Career Services and Testing Services operates in a professional manner; providing necessary information to staff and student workers in order that they can assist the client flow for the offices; directly supervising one office receptionist and student employees, of which duties include hiring, training, discipline and accountability of performance evaluation process; monitoring effectiveness of reception operation and creating and instituting any policies and procedures necessary to ensure the efficient operation of the areas.Position will also be responsible for managing the university's computer based testing center to serve the assessment and credentialing needs of educators, students, community members and professional credentialing organizations. Duties include: utilizing computer technology to deliver academic, professional certification/licensing exams, and career/personality tests; developing and maintaining Testing Center operational policies and procedures to ensure efficient and reliable service and maintenance of test security in accordance with requirements established by testing vendors; developing methods for assessing and evaluating the operational effectiveness of the Testing Center; planning short and long-term to address ongoing changing needs, which includes planning for emerging testing technologies as well as blending and integrating multiple technologies required by different testing vendors; generating timetables including projections for Testing Center operating budget taking into account revenues, overhead, and staff compensation on an annual basis; developing, implementing, monitoring and reconciling annual budget; gathering and analyzing data and providing reports as required; making expenditure decisions; marketing and outreach efforts to promote services, including web content; researching tests available in the market place; negotiating new and maintaining existing contracts with testing vendors; managing ongoing relationships with national testing companies in terms of satisfaction with the quality of services being delivered; maintaining awareness of emerging changes and new requirements regarding those relationships; maintaining consultative relationships to ensure that Testing Services is meeting the needs of the University and local/regional communities, including determining what tests should be available and delivered and the timetables that meet these needs; developing short-term and long-term planning for staffing needs; creating projections for the number of staff required, determining compensation, advertising for open positions, and the selection criteria; planning for ongoing staff training and development to include training for existing and new technologies as well as Testing Center procedures and policies; conducting interviews and making hiring decisions; supervising Testing Services Coordinator and also the student employees. Minimum Job QualificationsHigh school graduation and three (3) years related work experience, or an equivalent combination of education and experienceRequired Knowledge, Skills, and AbilitiesDemonstrated knowledge of marketing and public relations principles and practicesEffective interpersonal, public relations and communication skills including the ability to work with a diverse group of individuals Demonstrated knowledge of supervisory practices and procedures with the ability to lead, manage, hire, train, evaluate, coach and discipline staffDemonstrated knowledge of budgeting and financial planning principles and practices Demonstrated knowledge and experience in accounting principles and practices Demonstrated ability to analyze and interpret accounting information and prepare financial reports Ability to monitor grant activity and reconcile grant accountsAbility to assess program effectiveness, participate in strategic planning processes and implement necessary changes to improve operationDemonstrated skill in the use of personal computers and related word processing, database, spreadsheet and financial software, with the ability to learn new software Demonstrated knowledge of standard office practices and procedures, business English, grammar, spelling, composition, and punctuationDemonstrated organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy environmentOpen Until Filled, Screening begins Friday, February 26, 2010 (Applications received after 5pm 2/25 may be considered) How to ApplyPlease submit: Cover letter referencing the position title, number, and department and addressing the above-described knowledge, skills, abilities, and job qualifications Detailed resume listing education and describing work experience Contact information for three professional references Authorization for Criminal Background Investigation form Application Information Apply for this Position through My HigherEdJobs Postal Address: Office of Human Resource ServicesThe University of MontanaEL Center Room 252Missoula, MT 59812 Phone: Register to View Fax: Register to View Online App. Form: http://www.umt.edu/hrs/employment.html Email Address: Register to View More Information on The University of Montana Institutional Profile Current openings for The University of Montana on HigherEdJobs.com. The University of Montana is an affirmative action, equal opportunity employer and encourages applications from qualified minorities, Vietnam era veterans, and women. This material is available in an alternate format upon request. Qualified candidates may request veterans’ preference in accordance with state law

Job Title: Administrative Assistant Company: Location: Billings, MT Description: Administrative Assistant needed for immediate hire. Benefits are to include medical dental and life Qualifications are to follow but not limited to: Detail orientated Great communication skills Computer literate Outstanding attention to detail Able to multi-task Able to work closely with others Please send inquires to Register to View

Job Title: Administrative Assistant Company: CSKT Location: Saint Ignatius, MT Description: ADMINISTRATIVE ASSISTANT Flathead Indian Irrigation Project - St. Ignatius MT. Administrative Assistant shall be employed in a salaried position under the general supervision of the Project Manager and shall be responsible for administrative office duties for the Project including maintaining Project water use and assessment records, managing Project payroll and accounts payable and receivable in conjunction with the contract accountant, act as Project receptionist for water users, other office duties as needed, and act as the Cooperative Management Entity (CME) Board Secretary. Post-high school education in business management, office science, or a related field is preferred. A minimum of five years of experience is desirable. The Administrative Assistant shall have a working knowledge of administrative functions for the management of an irrigation office; farm irrigation practices; computers and data management software; and secretarial duties. Salary is $ 34,000.00 per annum. All applicants are required to submit a Tribal application, copy of high school diploma or GED, and copy of academic transcripts or relevant training certificates to the Tribal Personnel Department, PO Box 278, Pablo MT 59855, Register to View , ext. 1040 or visit the cskt.org website for the application. Closing date will be March 18, 2010. INDIAN PREFERENCE EMPLOYER IN ACCORDANCE WITH MONTANA CODE ANNOTATED 2009 2-18-111