Administrative Assistant Jobs in Massachusetts

Job Title: Temporary Admin Assistant - Boston, MA Company: Aerotek Location: Boston, MA Description: Our client is currently seeking a qualified candidate to perform responsibilities as an Administrative Assistant. This is a great opportunity for anyone looking to continue/gain experience working for a stable Architecture firm.Responsibilities include:* Supporting staff with administrative functions* Maintain appearance and organization of the office* Greet visitors upon arrival* Order catering and arrange conference room* Answering phones and distributing callsCandidates must be comfortable in a temporary role as this position is scheduled for 3-4 weeks.Hours are 9am-6pmCandidates encouraged to apply within or contact:Anthony Johnso Register to View Required Skills: ADMINISTRATIVE ASSISTANT, ARCHITECTURE, OFFICE ADMINISTRATIONJoin Aerotek Professional Services. Our customized employment solutions and personalized approach give job seekers access to great opportunities with competitive salaries. Aerotek offers comprehensive benefits that can include medical, dental, optical, and optional 401k. Don't put your career in the hands of just anyone; put it in the hands of a specialist. Launch or rejuvenate your career today with Aerotek Professional Services! Allegis Group and its subsidiaries are equal opportunity employers and will consider all applications without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.

Job Title: Admin Assistant - $15.47Hr Entry level Company: Location: Boston, ma Description: Good day. We require a admin assistant due to expanding accounts in our office. This position is for full time. Please send us your email for consideration. Thank you Register to View • Location: Boston • Post ID: 3390251

Job Title: P/T Personal Assistant Needed Company: Location: Boston, ma Description: I require assistance on some very important personal issues. I'm looking for a clerk/personal assistant thats; * Very sharp and a quick learner * A go-getter and non quitter * Strong minded with great communication skills * Long term friend thats interested in learning from my skills and experience. * Excellent time management skills * Excellent communications skills At this time, I am only looking a clerk/personal assistant. You must be self motivated and trainable. all you need is internet access to be my personal assistant, you could earn $500 in a week. For more information please contact: Thanks Register to View Fabian Marcus Salary/Wage: $500 Status: Part-time Shift: Days • Location: Boston, Cape Cod, South Coast, Springfield, Worcester • Post ID: 3411619

Job Title: Clinical Trial Coordinator/Administrative Assistant Company: Progeria Research Foundation, Inc. Location: Peabody, MA Description: Progeria Research Foundation seeks highly motivated team player for busy nonprofit located in Peabody. Requires advanced computer proficiency, excellent phone, organizational and people skills, ability to multitask, a self-starter with attention to detail. Donor database, international travel planning experience a plus.

Job Title: Administrative Assistant Company: Caturano and Company, P.C. Location: Charlestown, MA Description: Firm Description: Caturano and Company is New England’s largest regional full service CPA, consulting, and wealth management firm, serving emerging and mid-market companies for 30 years. Clients with complex requirements in a wide array of industries turn to us for our expertise, innovative thinking and client-first service approach. We offer a comprehensive array of services—including technology consulting and personal wealth management—that are tailored to unique industry requirements. In addition, our public company audit practice serves more than 30 companies with an aggregate market capitalization of over $2.6B.Caturano and Company combines the breadth of resources and deep industry expertise you would expect from a large national firm, with the responsiveness and client focus of a regional service culture. We collaborate closely with clients to help them anticipate and respond to business challenges as they pursue new opportunities. The lasting client relationships we foster are sustained by our ongoing commitment to attracting and retaining top industry talent who understand and embrace our clients’ vision—and deliver consistent results. Responsibilities:  The Administrative Assistant is responsible for providing a wide variety of office duties in a manner that will ensure the proper support of the Caturano and Company team.  It is critical that the Administrative Assistant deal professionally and confidentially with client information while performing all aspects of assigned work.  The Administrative Assistant can prioritize work, manage multiple and changing priorities, deal professionally and confidentially with client information, and accomplish tasks with supervision. It is essential that the Administrative Assistant be able to support various levels of staff within the Firm, be flexible with roles in a dynamic environment, and effectively rotate through different clerical and administrative assignments throughout the Firm to resolve issues effecting day-to-day operations.  The Administrative Assistant continuously focuses on developing a core understanding of all essential duties and responsibilities.  Early morning, evening and weekend work is required during busy seasons and other times throughout the year as needed. Requirements:   Demonstrate proficiency in the following:Administrative Support§   Understand and become knowledgeable in the various services provided by all lines of business at Caturano, e.g., Tax, Financial Planning, Business Consulting, etc§   Complete required tasks and special projects specific to supported lines of business as directed§   Anticipate client and staff needs§   Begin building client relations§   Handle client phone calls and requests§   Develop an understanding of the billing life cycle and assist billers with invoice formatting§   Type and edit business proposals and presentations§   Type, proofread, photocopy, and mail correspondence§   Develop core competence in Firm technology, administrative policies and procedures, and general Firm policies§   Acquire an understanding of the filing system; update the Filing System Database and create client binders as necessary§   Arrange business travel in accordance with Officer(s) and staff preferences, frequent flyer programs, etc§   Sort mail for Officers and staff§   Coordinate meetings and other events in conjunction with Marketing: process agenda, coordinate schedules, reserve rooms, order food and equipment§   Conduct personal business for Officer(s), as required§   Provide representation letter and engagement letter support, as required §   Develop research skills needed to resolve administrative matters related to tax returns, work papers, etc§   Help with processing tax returns and related documents, as needed§   Assist with preparation of client financial statements, as needed§   Provide support in other Administrative Professionals' absences§   Perform other duties within Firm Administration, and complete special projects as assigned  If you are interested in this opportunity, please send your resume to: Register to View NO PHONE CALLS OR AGENCIES PLEASE.

Job Title: Admin Specialist I (Garraway) Company: Dana-Farber Cancer Institute Location: Boston, MA Description: Admin Specialist I (Garraway) Job ID: 19439 Location: Full/Part Time: Full-Time Regular/Temporary: Regular Return to Previous Page Job Summary Provides knowledgeable and skilled general administrative support to a faculty member and his laboratory in the Medical and Cellular Oncology Department. Duties may include advanced communications support, screening calls, and determining appropriate action in response to all inquiries. Provides general administrative support, preparing documents and correspondence that may be highly confidential or politically sensitive in nature. Schedules patients. Plans and coordinates meetings and schedules. May coordinate conferences or other group meetings. Participates in coordination of program activities and plans and coordinates administrative compliance-related actions. Ensures grant applications and progress reports are prepared in a timely manner. Assists principals with private funding development initiatives and provides primary administrative support for pre- and post-award gift funding. Serves as primary administrative contact for principals and other group members. May manage personnel-related administrative procedures for a group or department; including professional staff recruitment support; academic and hospital appointment administration; coordination of annual professional staff review process; institutional and individual training grant administration. Job Qualifications Bachelor's degree or equivalent experience or training required. 2-5 years experience in an office setting required, preferably supporting a senior executive or professional group. Experience working in a medical setting or comparable business environment is highly preferred. Ability to effectively communicate both orally and in writing. Demonstrated ability to draft reports, correspondence and other administrative documents as needed. Demonstrated ability to organize meetings and carry out complex scheduling required. Schedule Full-time, 40 hours Return to Previous Page

Job Title: LEGAL SECRETARY FOR THREE LAWYER OFFICE Company: Company Confidential Location: Worcester, MA Description: LEGAL SECRETARY For three lawyer office. Experience answering phones, dictation, word processing, & calendar management. Submit resumes in confidence to: Attorney Michael Monopoli, 255 Park Ave., Suite 205 Worcester, MA 01609 or fax to Register to View Source: http://www.worcesterworks.com

Job Title: BWPO PRACTICE SECRETARY / 40 HOURS / DAYS - BWH NEUROLOGY Company: Brigham and Womens Hospital Location: Boston, MA Description: Responsibilities General Summary/Overview Statement: Under the direction of the Operations Manager and attending physicians, the Practice Secretary works as a member of the team providing administrative and clinical support to the Stroke Director and other Attending physicians working for the Neurology service based at South Shore Hospital. The position requires exceptional organizational skills, strong teamwork and customer service abilities, and computer experience with Microsoft Office suite and practice management systems. The individual must exercise a high degree of professionalism, judgment and discretion in dealing with confidential and sensitive matters for patients and in screening and handling certain routine and administrative functions on behalf of the Physicians. Principal Duties and Responsibilities: Administrative Support: Maintains the administrative and clinical calendar for the Stroke Director, which includes coordinating meetings and away-schedules on his/her behalf, arranging space and food when necessary, and organizing and communicating meeting agendas prior to the meeting. Provide administrative support for the Stroke Director, which may include: data gathering and report preparation, coordination of Stroke Committee meetings, taking minutes, and organization of SSH Stroke program site visits in coordination with SSH personnel and leadership. Performs duties associated with the physicians travel including: coordinating airline flights, lodging, transportation, and food and organizing various away meetings. Following established policies and procedures, prepares and submits physician expense reports Coordinates speaking engagements, educational lectures, and other teaching forums on behalf of the Stroke Director and other physicians Types physicians reference letters and other correspondence Organizes all files and record-keeping systems for the physicians Copying, faxing, sorting of mail, and responding to correspondence as needed Other duties as assigned by the physicians and the Operations Manager Clinical Support: Ensure appropriate telephone access for patients and other customers to ensure a positive patient telephone experience with the practice and physicians Provide patient care support including: appointment scheduling, prescription processing, verification of registration information, referral and authorization management, and clinic preparation. Performs the check-in and check-out functions for various clinics for the physicians, which includes appointment verification, co-payment collection, and coordination of follow-up appointments or ancillary testing for patients. Support and facilitate the professional inpatient and outpatient billing processes Following Departmental standards, ensures referring physicians receive appropriate follow-up in the form of visit notes on their patients, in compliance with HIPAA guidelines. Performs other clinical support duties, assignments, and special projects as assigned by the physicians and the Operations Manager. Requirements Qualifications: Associates Degree; Bachelors Degree preferred. 1+ years experience of administrative experience required in a fast-paced office or medical practice setting. Skills/Abilities/Competencies Required: Excellent organizational and computer skills. Excellent knowledge of word processing, database and spreadsheet software required Ability to function independently and prioritize work Strong interpersonal skills, service orientation, and teamwork Excellent telephone and communication skills Ability to work well in a fast-paced, complex healthcare environment Ability to handle sensitive confidential information and data Shift Day Shift EEO Statement An EEO, AA, VEVRAA Employer

Job Title: Administrative Assistant I - Alumnae/i Relations / Advancement /Simmons College - Simmons College Company: Colleges of the Fenway Location: Boston, MA Description: Summary:The Alumnae/i Relations & Annual Giving Administrative Assistant reports to the Associate Director of Events and Annual Giving. The primary responsibilities of this position are to provide administrative, daily support to the entire Alumnae/i Relations & Annual Giving team. Specific duties include answering phones and email, greeting visitors, processing event registrations and payments, producing condolence letters and birthday cards, producing and assisting with program and event mailings and communications materials and working with the Career Education Center.Additional responsibilities include responding to inquiries received via Alumnet, our online alumnae/i communication, and assisting other administrative staff with overflow work, including word processing, data entry and internet research tasks. The Assistant will assist each Alumnae/i Relations & Annual Giving team with projects such as; class letter mailings, and preparation for events.Extensive customer service skills are required, as well as software skills, internet research abilities, and strong communication skills. Acts as liaison between faculty, departments, etc. internally and externally. Handles confidential materials effectively and discreetly, with respect for the sensitive nature of the materials. May assist in the transfer of content for updates to departmental web pages to the web office. Exercises judgment in prioritizing, planning and organizing own work, within time and results requirements. Decisions made address non-routine questions and situations, often requiring investigation and/or research. Uses patterns, trends and precedents to analyze situations and determine appropriate course of action.Requirements: High School diploma or equivalent; college level work preferred. 1-2 years office and/or higher education experience preferred. Strong working knowledge of Microsoft Office products. Must possess intermediate computer skills to develop reports, initiate queries, manipulate data. Must also have more advanced computer skills to develop reports and manipulate data. Must possess effective planning and organizational skills, and attention to detail. Must be able to work independently, with only general supervision. Must have outstanding customer service skills on the phone, written in email, and in person.Experience with Microsoft office programs. Raiser's Edge skills preferred.The administrative assistant will primarily work Monday-Friday 8:30-4:30. When staff is needed at events, including Reunion Weekend, the Administrative assistant will need to work additional hours in the evenings or weekends.The candidate must have a passion for advocacy and an eagerness to understand and appreciate the academic and intellectual life of Simmons College.To apply for this position, please go to our online employment site at: http://jobs.simmons.edu . Click on Search Postings, select position title and follow the directions to apply online. To go directly to this position posting, please click on: jobs.simmons.edu/applicants/Central?quickFind=51134 Simmons is committed to excellence in education and employment through diversity. To apply for this position, please go to our online employment site at: http://jobs.simmons.edu . Click on Search Postings, select position title and follow the directions to apply online. To go directly to this position posting, please click on: jobs.simmons.edu/applicants/Central?quickFind=51134

Job Title: Accounts Receivable/Office Assistant Company: Administaff Client Location: Fall River, MA Description:   Accounts Receivable/Office Assistant    Fall River based apparel company seeks a customer focused professional Accounts Receivable/Office Assistant individual who thrives in a fast-paced environment to perform the following duties:   ·         Contact customers on past due invoices and make collections ·         Fax and/or e-mail customers copies of invoices and keep written/electronic documentation of conversations with the customers and continuous follow-up ·         Research deductions and charge backs ·         Answer phones and perform general clerical office support ·         Provide support to our Customer Service team ·         Send invoices to customers and Sales Representatives