Administrative Assistant Jobs in Maryland

Job Title: Office Assistant Company: Johns Hopkins University Location: Baltimore, MD Description: General Description:Provide transcription and secretarial support for the Division Dermatopathology and Oral Pathology, including surgical dictation tapes, correspondence, appointments and other special projects. May perform duties of a sensitive and confidential nature. Transcribe initial surgical and grossing information from dictated tapes into hardcopy. Transcribe final surgical and oral pathology reports. Transcribe dictation and types manuscripts, abstracts, presentations, and other documents. Utilize pathology system to transcribe reports into the pathology reporting system. Use personal computer to prepare manuscripts, grant proposals, statistical reports, tables and charts using basic knowledge of scientific, medical, literary or other technical terms. Locate and compile information and format reports, graphs tables, records and other sources of information. File and/or pull slides. Pick up slides/specimens from other labs and maintain logbooks of specimens and slides. Provide telephone coverage for the lines in the division. Provide information to physicians regarding biopsy reports and status of reports. Respond to patient, departmental and academic calls. Follow up with referring doctors as required. Assist with administrative support for training programs, including Dermatology residents, fellows, and other students. Perform other duties as assigned. Qualifications:High School Diploma or GED required. Six months related experience required. Basic knowledge of computers with a general understanding of Microsoft Word and ability to learn and navigate other programs, such as laboratory PDS. Final applicant for this position may be required to complete skills assessments appropriate to position description.Two years previous medical transcription experience strongly preferred. Medical terminology strongly preferred.Job Type: Full Time

Job Title: Administrative Assistant Company: The Henry M. Jackson Foundation Location: Rockville, MD Description: Responsibilities The Henry M. Jackson Foundation (HJF) is seeking an Administrative Assistant for the Program Management Office (PMO) located at our Corporate Headquarters in Rockville, Maryland. HJF provides administrative and management support to the PMO. HJF administers innovative medical research, supports education and training, and facilitates collaborations between the military and private medical communities. We provide comprehensive management and scientific services for more than 600 basic, clinical and applied research projects conducted around the globe. We also support continuing medical education programs for more than 160 military medical research and treatment facilities, and military medical organizations. Responsibilities: 1. Answers phones and takes/delivers messages. 2. Provides information to callers as needed and appropriate. 3. Sets up and maintains department files. 4. Maintains calendars and makes arrangements for meetings as necessary. 5. Assists with initiating, organizing, completing department projects. 6. Performs purchasing actions in Oracle EBS. Prepares and sorts mail. 7. Drafts letters on behalf of the staff and proofreads all work. 8. Maintains and updates databases and spreadsheets as needed. 9. Operates automated office equipment. 10. Determines new procedures for department as necessary. 11. Performs other duties as assigned. Required Knowledge, Skills, and Abilities: Knowledge of proper grammar, punctuation, spelling, etc.; excellent communication skills; ability to type at least 60 wpm, and effectively communicate with a diverse group of people. Competent in Microsoft Office (Excel, Work, Power Point). Minimum Education: Associate's degree desired. Minimum Experience: 2 to 4 years office experience. Work Environment: Office environment Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Director of Human Resources

Job Title: Personal Assistant Needed Asap!!! Company: Location: Baltimore, md Description: We are in search of a reliable,active and qualified worker either to work as a personal assistant. Interested applicant should get back to us asap for more detail. Status: Full-time, Part-time • Post ID: 2248904

Job Title: Administrative Support Specialist Company: Location: College Park, MD Description: You will interface with the directorate budget office, track budget and prepare reports, and prepare fund transfers. You will make bank card purchases, prepare and track purchase requests, assist in ensuring contract packages are complete and sufficient, and maintain property book. You will use Joint Travel Regulations to facilitate creation and review of travel orders in Defense Travel System, and prepare OCONUS and conference travel requests. You will ensure time and attendance is properly recorded, maintain training records to include certificates, licenses, accreditations, training logs, track compliance, and provide reports and perform other administrative duties. You will track Division suspense and action items, facilitate and suggest improvements to administrative processes, maintain and update documentation on policies, SOPs, rules, regulations, and instructions. You will interface with Laboratory Operations to address issues associated with logistics, security, etc.

Job Title: Project Manager - Administrative Assistant - NIH - Bethesda, Maryland Company: Kelly Scientific Resources Location: Bethesda, MD Description: Project Assistant - Project Coordinator - Program Assistant - Administrative Assistant at the NIH in Bethesda, Maryland Clinical/Hospital Research Environment National Institutes of HealthContract is Long Term, indefiniteSalary range is $50K/yearBethesda is the Washington DC area This position answers to the deputy director. DAILY DUTIES:1. Collect, distribute requests for patients in the NIH Clinical area.2. Manage emergency patient requests, usually by phone.3. Provide followup and feedback to staff.4. Maintain a computerized information system, including data entry, email correspondence, coordinating staff electronic calendars, generating reports.5. Manage, coordinate staff/program accreditations, trainings, update and manage website databases.6. Coordinate all aspects of the evaluation process for training programs. 7. Utilize the E*Value web-based system; 8. Serve as point of contact and liaison with staff, faculty, trainees and Office.9. Enter and audit research data for studies; prepare reports.10. Assist staff in preparation of presentations for scientific meetings and for publications. REQUIREMENTS: 1. Bachelor’s degree in a scientific field.2. Two + years experience in administrative, coordinative, or project manager roles.3. Two + years experience in science or research type programs.4. Customer service or liaison experience, particularly with personnel, patients, and the general public.5. Strong communication skills, oral AND written.6. Proficient  in Microsoft Office Suite (MS Word, Excel, Outlook). 7. Excellent organizational and time management skills a must. This is a long-term contract position which offers: - Competitive salary with comprehensive benefit package- Opportunity to work at NIH, world's foremost medical research center- Learn more about what Kelly can do for you at www.kellyservices.com. Kelly Services is a global leader in the staffing industry and has been in the people business since 1946. Our mission is not to be the biggest staffing company, but to be the best staffing company. In keeping with this mission we vow to provide our clients with the best candidates that the market has to offer.  PLEASE APPLY ONLINE

Job Title: Administrative/Personal Assistant Company: Location: Frederick, MD Description: Professional office in downtown Frederick seeks organized individual for part-time office and personal assistance. Candidate must be able to provide his or her own transportation. Intermediate knowledge of Microsoft Office and basic knowledge of QuickBooks preferred. Please email resume.

Job Title: Secretary Oa Niaid Vrc Company: Location: Bethesda, MD Description: If selected for this position, you will perform the following duties:You will provide the primary administrative and clerical support to the Laboratory/Branch Chief and his/her subordinate staff.  Duties performed include the following:  Manage the daily clerical and administrative operations of the laboratory/branch office; independently handle and resolve complex or unusual problems and emergency situations that arise in the daily management of laboratory/branch administrative operations; provide technical or administrative oversight to other clerical support staff in the office, e.g., students, clerks, editorial assistants, etc.; serve as the primary point of contact and source of information on the activities and research and/or clinical program of the laboratory/branch for organizations and individuals within and outside the VRC/NIAID; manage the Laboratory/Branch Chief's calendar and schedules appointments and meetings without prior clearance based upon personal knowledge of the Chief's workload, commitments, and current priorities; receive visitors and incoming calls for laboratory/branch chief and staff; prepare all documents relating to the appointment of personnel under Title 5 and Title 42 personnel authorities, e.g., Civil Service General Schedule, PHS Commissioned Corps, Research/Clinical Fellows, Tenure Track Investigators, Title 42 for Senior Scientists, etc.; oversee or personally arrange and coordinate travel for Laboratory/Branch Chief and staff, including arranging schedules of visits, making necessary reservations, preparing itineraries, notifying organizations and officials to be visited, and preparing and submitting travel vouchers and reports after the travel is completed; oversee or personally arrange and coordinate staff and scientific meetings, seminars, and conferences including such logistical matters as location, time, participants, agenda, and schedule; receive and review incoming mail; review outgoing correspondence and other documents for procedural and grammatical accuracy; type in final form a variety of correspondence; establish and maintain a variety of automated and manual subject matter files and records relating to administrative policies and procedures.

Job Title: Office Manager/Administrative Asst. Company: Location: Baltimore, MD Description: Downtown therapy practice (close to UMD) in need of an office manager/administrative assistant. Duties include: verifying insurance benefits, answering telephones, taking messages, sending new patient letters, meeting and greeting patients, other duties as assigned. Familiarity with word processing software, e-mail, database management and utilization of online resources required. Please forward your resume and letter of interest.

Job Title: Accounting/Office Asst Company: Location: Annapolis, MD Description: Local title company is now hiring an entry level Accounting Assistant. Compensation range 10 - 12/hr. Reply with resume by email ( Register to View ) or fax Register to View .

Job Title: 28,000 Administrative Assistant Company: AppleOne Location: Columbia, MD Description: Job Description:Appleone employment services has a immediate need for a Administrative Assistant in the Columbia, Maryland and surrounding areas.Preferred candidates will poses a degree in business or in the accounting area. All candidates are required to be proficient in microsoft word,excel and access. Previous job experience is required with the ability to work in a fast pace environment. The ability to multi-task is required along with an excellent work ethic. Ideal candidates will be up beat and adaptable to change. You can view all of our jobs online at http://www.appleone.com/?sc=11&id=509896