Administrative Assistant Jobs in Maine

Job Title: Administrative Assistant Company: Medical Care Development Location: Augusta, ME Description: Medical Care Development, Inc., a not-for-profit health services organization is seeking a professional to serve as Administrative Assistant for our Human Resources department.  This part-time 20 hour per week, 4 hours per day position is located at our Augusta office and is not eligible for benefits.  We are searching for an energetic, flexible, detail-oriented candidate with a conscientious work style.  This position has the potential of becoming a full-time, 40 hours per week with benefits in the future.  There are no guarantees.   Applicant must be organized, able to handle multiple tasks with varying deadlines accurately under minimal supervision, creative, willing to learn and apply skills, a team player, and enjoy working with the public.  Candidate must be proficient with current Microsoft Office programs (Outlook, Word, Access, Excel, Publisher, and Power Point).  Additional software program that the applicant must learn is our MCD database.  Three years of office/secretarial experience is preferred.  Position is available immediately.   This position will be in close contact with the employees of MCD as well as the public.  Candidate must have excellent communication skills and enjoy working with people with varying personalities and work styles.  This position includes data entry into different software programs as well as dealing with highly confidential information on a daily basis.   Interested applicants must send a letter with salary requirements and a resume by February 26, 2010.  No phone calls please.   Medical Care Development, Inc. provides a smoke free environment and is an Equal Opportunity Organization.

Job Title: Administrative Support Specialist Company: American Red Cross of Southern Maine Location: Portland, ME Description: General Office Duties: Perform general office duties, such as ordering supplies, maintaining database systems, performing basic bookkeeping work, maintaining office machines, filing and retrieving documents, records, and reports.  Open, sort, and distribute incoming correspondence. Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software. Make arrangements and coordinate materials for committee, board, and other meetings.

Job Title: Administrative Assistants - All Levels Company: Kelly Services, Inc Location: Augusta, ME Description: Kelly Services is looking for entry level and experienced Administrative Assistants to fill several openings we have in the Augusta, Jefferson, Skowhegan and Waterville areas.  If you have been in a receptionist, administrative or bookkeeping role and are looking for a change, call us TODAY!  We may have the right opportunity for you.  Skills we are looking for are as follows:   Able to answer phones and greet customers in a friendly manner Perform basic clerical functions such as photocopying, filing and scanning Data Entry Multi-tasking Quickbooks Use Microsoft Office including Word and Excel Be willing to be flexible and learn different jobs as needed If this is you, please contact us immediately!

Job Title: Part-time Legal Secretary / Assistant - Company: Location: Thomaston, ME Description: Newly opened location of established New Hampshire firm is seeking experienced legal assistant. Excellent computer and typing skills, as well as the ability to coordinate with off site staff, are a must. Experience with litigation, personal injury, bankruptcy, real estate and family law would be a plus. We are looking for someone who enjoys client contact and who is detail oriented and highly organized. Hours are flexible, but candidate must be dependable and able to stick to a schedule. Please forward resume and salary requirements to Register to View

Job Title: Retail Store/Office Assistant Company: Rick's Swimming Pools, Inc. Location: Lewiston, ME Description: Part time store position, with possibility of full time,  available in a busy swimming pool/spa store.  Looking for an enthusiastic, motivated, flexible & friendly person to work in a fun & friendly family owned business.  Sales experience, computer skills, customer service & the ability to multi-task are necessary.  Saturdays are a must in season.  Apply today!

Job Title: FT Office Assistant with Accounting Experience!! Company: BONNEY Staffing Center Location: Lewiston, ME Description: FT Office Assistant with Accounting Experience!!   Are you a jack of all trades, fun, outgoing personality who is good with numbers?  We are looking for a stellar office candidate to work as a showroom assistant, cashier, accountant, office assistant.  Are you good at multi-tasking?  Do you feel that you never quite reach your potential in a single title position?  If so then this could the chance you've been waiting for.  In order to succeed in this position you must have: Solid MS Excel skills Be available on Saturday Provide superior Customer Service skills Be able to maintain and update websites Have a background in accounting   Hours are Monday through Saturday 8:30AM to 5PM.  (Saturday is a MUST).  We are looking to fill this position NOW!  So, don't delay.    "If you are interested in applying for this position, please click on our web address, www.bonneystaffing.com and apply directly through our WebCenter!  Please only apply to one posting. Once in the system you will be considered for all other opportunities listed. Thank you and we look forward to talking with you! "

Job Title: Administrative Assistant - Company: Location: Freeport, ME Description: The Education Program Administrative Assistant is a part-time position in a small office setting. This individual will be responsible for the office organization and administration of the Education Program at Wolfe?s Neck Farm. The individual will involve answering phones, maintaining databases of schools, campers, and spring programs, registering campers and spring programs, and managing financial information for spring programs and summer camp. The Administrative Assistant will also manage registration and payment for adult classes at the farm. Her or she may also be asked to help with publicity and media relations, as well as grant-writing as the situation demands. This person will work with the Education Coordinator and Americorps Educator to effectively organize and professionalize the administration of this program. He or she will also work with the Wolfe?s Neck Farm Foundation?s administrative assistant to correlate administrative procedures and effectively transfer information. This is a new position, and there may be additional organizational or administrative duties included as the program expands. The position will begin as soon as possible. Preference will be given to individuals with experience in a non-profit setting, but all qualified applicants are encouraged to apply. The ideal candidate will be proficient in the following: - Extremely strong organizational skills - Strong computer skills, including experience with Filemaker Pro and Microsoft Office - Good people skills and strong communication skills (both verbal and written) - Detail oriented - An interest in sustainable agriculture, the environment, and/or education - Team player - Independently motivated Please send applications to Register to View or mail to: Education Coordinator Wolfe's Neck Farm 184 Burnett Rd. Freeport, ME 04032

Job Title: Central Office Assistant Company: Kelly Services, Inc Location: Augusta, ME Description: Are you looking for immediate work? Are you detail oriented and have excellent office experience? Do you enjoy a fast paced work environment? If so Kelly Services is currently seeking an experienced Office Assistant for an exciting temporary opportunity. We are looking for an employee who is proficient in ALL Microsoft office computer programs (Word, PowerPoint, Excel and Access) and MUST have exceptinal data entry skills.This person must be able to multi-task and work independently. The ideal candidate will be extremely competent, efficient, personable, a multitasker, can work well under pressure and with frequent interruptions, highly dependable and trustworthy. Duties will include the following: Answering phones and greet customers in a friendly manner Ordering supplies Perform basic clerical functions such as photocopying, filing and scanning Data Entry Multi-tasking Use Microsoft Office including Word and Excel Be willing to be flexible and learn different jobs as needed This position is a temporary position that will last from February through August and the candidate must be willing to commit to the entire contract. Qualified & Interested candidates please apply for the job posting by clicking on the Apply now button..

Job Title: Temp to Hire Administrative Assistant Company: Springborn Staffing Location: Portland, ME Description:        We're passionate about your career.    Springborn Staffing is looking for professional superstar office assistant for a very professional Portland company.  The ideal candidate will be used to multi-tasking, will have a proven track record of excellent attention to detail, and will have excellent Microsoft Word, Excel, Powerpoint and Outlook skills and experience.  Outstanding foot in the door with one of Maine's Insurance leaders.    We work with the best companies - You should too!  Call or send your resume today, and join our team!

Job Title: Administrative Assistant Company: Watch Me Shine Developmental Preschool Location: Ellsworth, ME Description: Watch Me Shine Developmental Preschool is looking for a part-time Administrative Assistant. The hours of this position are M-F from 9am - 2pm (20 hours per week). The Admin. Assistant will provide support to the Executive Director, the Ellsworth Director, the Case Manager, and the HR Manger. Duties include: * Preparing and submitting weekly billing for our Section 24 students * Creating preschool communications (newsletters, updates, etc.) * Answering the phones and communicating messages * Client filing * Auditing Daily Notes for all 3 sites * Supporting the Executive Director with applications, correspondence, etc. We are looking for a reliable, detailed oriented and organized assistant. We require exceptional skills in organizing documents, coordinating with different sites and multi-tasking. The ability to focus and complete tasks is a must. Prior experience working for a preschool or Section 24 billing is highly desired.