Administrative Assistant Jobs in Indiana

Job Title: Administrative assistant Company: Aerotek Location: Batesville, IN Description: A growing company in Batesville has an immediate opening for an experienced administrative assistant.This individual will be providing administrative support to server al different departments.Major job duties:* Answering calls* Data entry* Dealing with customer service needs* Clerical workRequired Skills: Adminstrative, ADMINISTRATION/CLERICALJoin Aerotek Professional Services. Our customized employment solutions and personalized approach give job seekers access to great opportunities with competitive salaries. Aerotek offers comprehensive benefits that can include medical, dental, optical, and optional 401k. Don't put your career in the hands of just anyone; put it in the hands of a specialist. Launch or rejuvenate your career today with Aerotek Professional Services! Allegis Group and its subsidiaries are equal opportunity employers and will consider all applications without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.

Job Title: Administrative Assistant Company: Location: Indianapolis, in Description: Seeking an organized, responsible, mission-driven individual to provide office support for our company The basic duties include: manage general office functions; schedule meetings, prepare materials; organize and maintain paper and computer filing systems; assist in personnel and program matters; record bills; work with other staff to accomplish general goals of organization. The job duties are fluid; a successful candidate will be flexible and enjoy handling multiple tasks while being firm enough to set limits that will assist those s/he is supporting to complete their work. This is a full/Part time position with competitive benefits. Employment Requirements:Excellent verbal and written communication skills; ability to use a computer-based data entry system; and good working knowledge of Microsoft Word, Excel, and PowerPoint. A basic familiarity with QuickBooks Pro is preferred, but we will train an otherwise qualified applicant. Logical thinking abilities are a must. For consideration, please forward your resume to: Register to View Status: Full-time, Part-time • Location: Bloomington, Evansville, Ft Wayne, Indianapolis, Kokomo, Lafayette, Muncie, Richmond, South Bend, Terre Haute • Post ID: 2968234

Job Title: Front Office Assistant Company: Location: Lafayette, IN Description: We are looking for a Front Desk Assistant to perform receptionist and clerical type duties for assigned nursing units under the supervision of the Clinical Coordinator/Director. Other related duties may be assigned. Pay would start at $13/hr. If you feel you would be a good candidate for this position please email Renee at Register to View

Job Title: part time school secretary Company: Location: Indianapolis, IN Description: Pre-school looking for a part time secretary three mornings a week for 4 hours a day. Must have great people skills, and good computer skills. Please send your resume to us.

Job Title: Administrative Specialist Company: Raytheon Location: Indianapolis, IN Description:   Watch the Raytheon video What's your vision of tomorrow? At Raytheon, we aspire to be the most admired defense and aerospace systems supplier through world-class people and technology. Raytheon is a technology leader specializing in defense, homeland security and other government markets throughout the world. With a history of innovation spanning more than 80 years, Raytheon provides state-of-the-art electronics, mission systems integration and other capabilities in the areas of sensing; effects; command, control, communications and intelligence systems; as well as a broad range of mission support services. Administrative Specialist Raytheon Company, with 2009 sales of $25 billion, is a technology leader specializing in defense, homeland security and other government markets throughout the world. With a history of innovation spanning more than 85 years, Raytheon provides state-of-the-art capabilities in the areas of sensing; effects; C3I (command, control, communications), mission support, mission systems integration, information assurance / information operations, and intelligence systems. Raytheon is headquartered in Waltham, Massachusetts, and employs 75,000 people worldwide. Raytheon Technical Services Company LLC (RTSC), a Raytheon business, has 9,800 employees and 2009 sales of $3.2 billion. RTSC provides technical, scientific and professional services for defense, federal and commercial customers worldwide. We specialize in mission support, integrated training solutions, counter-proliferation and counter-terrorism, base and range operations and customized engineering services. RTSC is one of the United States' premier operators of Department of Defense (DoD) ranges. Our achievements include the largest and most successful full-facility military privatization project in U.S. history, logistics and technical support for U.S. government demilitarization activities in the former Soviet Union, and science support services to the National Science Foundation on the continent of Antarctica. Headquartered in Reston, Virginia, RTSC operates in 50 states, 101 countries, and all seven continents. This position is located in Indianapolis, IN. Job Description: This position supports RTSC Export Import Operations (EXIM Ops), primarily at the Indianapolis location but also supporting other locations remotely. You will be responsible for providing guidance on import compliance (export knowledge would be plus) to provide Broker Entry Instructions to designated Freight Broker, interface with U.S. Customs, ensure Temporary Export Licenses (when identified on entry(s)) are decremented properly by U.S. Customs (e.g. valuation, qty,etc.), update Export/Import eRoom with all new export license and agreement submittals and approvals; update various export/import spreadsheets; scanning and uploading various export/import related documentation to eRoom locations, assisting with internal audits; data collection and updating various metrics. Ensure maintenance of export license/exemption files, logs, tracking/historical metrics, and records per governmental regulations. The position will also have interaction with internal customers regarding EXIM related record keeping requirements to include other duties as assigned. . Required Skills &Experience: Minimum of 8 years experience. Knowledge of Border Customs Protection Laws and other regulations related to international trade such as the Office of Foreign Assets Control (OFAC) sanctions. Experience working with U.S. Government agencies essential. Strong writing skills are required. Must be able to generate; charts, tables, reports and export/import documents with accuracy and speed. Must be able to work with minimal supervision. Must be able to multitask and prioritize with accuracy. Must be highly proficient in Lotus Notes, Microsoft Office, Excel, Power Point and electronic collaboration tools (e-room, docushare, etc) Desired Skills: Must be organized, have strong interpersonal skills, communicate effectively and display a high level of personal integrity. The individual selected will need to develop and maintain good working relationships with all RTSC EXIM staff as well as internal customers. Required Education: High School Diploma or equivalent. Raytheon is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. ©2009 Raytheon Company. All rights reserved. Raytheon is an equal opportunity and affirmative action employer and welcomes a wide diversity of applicants. U.S. citizenship and security clearance may be required.

Job Title: Looking for an Office Assistant Company: Location: Indianapolis, IN Description: Immediate opening for a full time office/copy assistant to help support a busy office. Job requirements would include: copying, distributing incoming packages, managing supplies and equipment and general office duties including heavy lifting. * Copy and send mail and incoming packages. * Refill and maintain copiers and printers during the day; calling for repairs. * Checking stock to monitor supplies. * Managing coffee supplies and stations. * Other general office duties. Skills/Qualifications: * Job experience similar to this job. * High school diploma or equivalent desired. * Dependability. * Hight attention to detail. * Ability to work independent.

Job Title: Admin Assistant Company: Location: South Bend, IN Description: ADMINISTRATIVE ASSISTANT/South Bend, IN Reports To: Plant Manager Department: Administrative Classification: Hourly Division: South Bend, IN Approved By: VP Finance Job Summary: Duties include performing a variety of complex clerical and entry-level administrative tasks, applying accepted office procedures to the preparation and maintenance of various records, and providing administrative support to all co-workers at the South Bend plant. Essential Functions: 1. Creates domestic and international shipping documents daily. 2. Distributes all incoming mail and faxes to appropriate personnel and answers phone. 3. Orders all necessary office supplies and printing needs. Interfaces with vendors, both in person and over the phone, as necessary. 4. Scales all incoming and outgoing loads as necessary. 5. Prepares Worksheets daily for each day?s pick-ups, and completes them as all the paperwork necessary to complete them is received in the plant. Pulls Worksheets and Spec Sheets for the next day, as indicated by the Schedule. 6. When appropriate, prepares the necessary Bills of Lading, brokered paperwork, front hauls, etc. a day ahead to facilitate shipments. 7. Compiles all invoices received by the plant, prepares them for approval, and makes certain that all purchases over $500 have a PO number. Maintains vendor files at plant location. 8. Enters all receiving and shipping information in a computerized spreadsheet daily, as the information becomes available, and scans and emails the paperwork to Shapiro headquarters and the Customer as is required and appropriate. 9. Updates Customer Phone List, Vendor Phone List, and Equipment Inventory List as needed. Changes out all ISO forms and documentation as revisions are made and received. Cleans up CIR?s regularly. 10. Tracks all drivers? paperwork, makes copies of driver?s paperwork as needed for plant manager, and ensures that all driver paperwork is transmitted to Transportation at headquarters. 11. Maintains human resources records and training records for South Bend employees as needed. Submits payroll to headquarters weekly for South Bend employees. Also keeps track of all temporary workers, and submits payroll as is appropriate for all temporary workers. Interfaces with temporary labor agency when required 12. Files all miscellaneous paperwork required to be kept on the plant level or as instructed by the Plant Manager. Makes copies of all items sent to headquarters and files copies as required. Files all other paperwork as may be required. Periodically purges files of all old materials as set forth in company ISO standards. 13. Presents a professional attitude to all internal and external customers face-to-face or over the phone while maintaining a neat and organized workspace. 14. Processes Accounts Payable 15. Does Payroll in a timely manner. 16. Misc Tasks assigned by Plant Manager Additional Responsibilities: 1. May audit and proof accounting or other reports for clerical accuracy and conformance to departmental procedures. 2. May perform secretarial functions as needed for assigned staff member(s). Knowledge, Skills and Abilities: 1. Proficiency in MS Office applications. 2. Professional work attitude and pleasant phone voice. 3. Ability to understand and follow complex oral and written instructions. 4. Ability to establish and maintain effective working relationships with co-workers, a variety of governmental employees and officials, vendors who service the company, and the general public. 5. Ability to multitask and prioritize efficiently. Training and Experience: 1. High school graduation or its equivalent, and 2. At least one (1) year of experience in secretarial assignments (directly related business school or college courses may be substituted equally for up to six (6) months? experience); OR 3. Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities. 4. Proficient in Scaling Procedures a Plus!

Job Title: Office Assistant - Part Time Company: Location: South Bend, IN Description: I_am in need of a person who can answer phones and do computer work. I am a new business and I can no longer do all the work myself. It is a part time job. If you are looking for a full time job, please do not bother applying. I only want someone who can answer phones and check my e-mails and later down the road, respond to them. Additional duties will be added as necessary. Please submit your resumes only, do not send me a letter and want me to respond to you before you send me your resume. Anyone sending me a notice without a resume will be deleted. I do not have the time to go through e-mails that do not have a resume attached. Please give me an idea of what you are seeking regarding compensation. I will delete resumes without this information. I am really busy with my new business and do not have the time to go through this information. To the people who respond to my request as I have listed will be given consideration over others so keep this in mind. It is going to take me a little while to review the resumes so please be patient and only send me one time your resume. If I am interested, I will contact you. Again, it is a new business and I am doing everything myself so please give me the chance to get to you.

Job Title: Hiring Administrative Assistant Company: Location: Indianapolis, IN Description: We are an employee owned Media company in Indianapolis and are looking to hire an excellent Administrative assistant. About us: We exist to serve our clients, our people and our communities. Our success can be directly attributed to the investment we make in our people. Our employee owners gain valuable skills and experience through challenging projects, professional training and working beside the best and the brightest. The varied career advancement opportunities enable our people to control their own destiny. Whether you are an experienced professional or a recent graduate, here with, you can work with some of the best minds in the industry. We have cultivated an environment where passionate, talented; problem solvers can unleash their potential by delivering the right solutions to clients with industry-leading teamwork and responsiveness. Responsible to provide clerical assistance to the operations of a division of the administrative staff (i.e. accounting, production and secretarial). Reviews all work within functional area of responsibilities. 2-4 years of related experience required. Intermediate knowledge of MS Office, including Word, Excel and PowerPoint. Oracle experience preferred. We offer an excellent compensation and benefits package including medical, dental, vision, insurance, 401(k) plan, paid holidays, and employee ownership. we are an Equal Opportunity Employer.

Job Title: Administrative Support Specialist Company: DSS Location: Indianapolis, IN Description: Full-Time Administrative Support Specialist Needed Immediately For Growing Company!!! DSS Consulting Inc., was founded in April 1999, it has been recognized as the second-fastest growing privately held company in the Indianapolis-area, with growth of over 600%, by the Indianapolis Business Journal (IBJ, September). We continue to enjoy tremendous success with its corporate partners, becoming one of the fastest growing, minority owned companies in the state. The company has experienced more than 100% growth each year since its foundation, and it currently holds the ranking as one of the Top 5 largest MBE staffing firms in Indiana (source: IBJ, August). Job Duties include, but are not limited to: - answering a 12-line switchboard - greeting customers when they come into the lobby - entering in new data and updating entries - serve as a back-up to the payroll department (such as gathering timecards, stuffing pay checks, mailing out direct deposit forms, etc.) - screening phone calls for an office of 20 employees - filing papers in the respected places - sending mail through regular mail and UPS - passing out job applications and to make sure they are filled out correctly - supporting the Vice President as well as other Senior leadership Benefits are offered after 90 days!!Basic knowledge of MS Word and Excel are a must!!Previous Administrative Support with multi-line experience is required!!