Administrative Assistant Jobs in Illinois

Job Title: ADMIN ASSISTANT II Company: Abbott Location: Chicago, IL Description: Job Title ADMIN ASSISTANT IIAutoReqId 71969BRJob Family Administrative AssistantsJob Category Full-TimeJob Classification ExperiencedDivision Abbott Nutrition InternationalShift. FirstOverview At Abbott, we provide the perspectives and experience necessary to translate science into real solutions for patients in over 130 markets worldwide. Today, 72,000 Abbott employees are doing work that matters.Job Description PRIMARY FUNCTION / PRIMARY GOALS / OBJECTIVES:This job description is not to be copied, changed, or removed without the consent of Abbott Compensation Consulting.Provides advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide back up support to higher-level management as needed.MAJOR RESPONSIBILITIES:Responsible for implementing and maintaining the effectiveness of the quality system.. Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.. May include some support for tracking budget expenditures.. Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.. Uses intermediate to advanced software skills to perform work assigned.. Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).. Coordinates new employee office set-ups and onboarding.. May train/coordinate work for new administrative assistants.ACCOUNTABILITY / SCOPE / BUDGET:. Consistently interacts with high-level executives.. Intermediate to advanced knowledge and understanding of business processes and requirements.. Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.. Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.. Proactively identifies and resolves scheduling conflicts.. Primary point of contact for manager's schedule.Skills/Experience Requirements Basic Qualifications:Knowledge of applicable regulatory standards and requirements for infant formula and nutritionals.3+ years previous admin experience or equivalent.Operates with general instruction and some supervision.Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.Preferred Qualifications:Education Requirements High School diploma or equivalent. Some college preferred.Country USAState/Province/Region IllinoisSite Location Lake County,ILEmployer of Choice Through numerous local, national and international accolades, Abbott is regarded as an employer of choice for our commitment to workplace excellence. Our employees are given the tools to succeed, lead and grow, with challenging opportunities and work that makes a difference. Through our diverse healthcare businesses, we connect people and potential in ways that no other company can.Discover a world of opportunities at Abbott.EEO Statement:At Abbott, we believe that diversity drives innovation. Innovative thinkers who are passionate about the work they do, Abbott employees are representative of the diversity of the patients we strive to serve every single day across the globe.

Job Title: Temporary Administrative Assistant Company: Randstad Location: Chicago, IL Description: Temporary Administrative AssistantRandstad Staffing has an immediate need for a strong Administrative Assistant to work at one of our clients locations. This position is working at one of the largest non-profit organizations in the downtown area. We are looking for an energetic & customer service oriented candidate to fill this role. This role would be supporting the Training Coordinator, in an administrative capacity.Qualifications-2-3 years of recent Administrative Assistant experienceEvent Coordinator or Training Coordinator experience a plusWorking in a non-profit organization a plusOrganizational skillsMicrosoft Office-Intermediate Skills Needed with Typing at 50wpm+This position would start as quickly at March 1st and last until the end of the year. This position is set to be a temporary position for now, but has the possibility of being extended into 2011, or even transitioning to a temp-to-permanent opportunity.Working hours: 8am-5pmIf this is an opportunity that you feel you are qualified for, please reply immediately. We are looking to fill this quickly.Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Job Title: Litigation Administrative Assistant Job Company: Motorola Location: Schaumburg, IL Description: Litigation Administrative Assistant Job Litigation Administrative AssistantJob ID 90277LocationUNITED STATES - IL - SCHAUMBURGJob Category Admin Support , LegalPosition TypeExperiencedRelocation ProvidedNoneEducation RequiredHigh School / SecondaryExperience Required5 - 10Basic Qualifications5+ years administrative assistant experienceDepartment Description The Law Department's Litigation Management Section (LMS) provides strategic direction for all litigation involving Motorola and Motorola's related business interests. Motorola's litigation portfolio includes cases where Motorola is the plaintiff, suing to preserve its rights, as well as matters where Motorola is a defendant, defending its position in a lawsuit commenced by a third party. Outside the United States, the LMS attorneys partner with the regional lawyers.Lawyers with significant litigation expertise are assigned to each business and to a number of key areas of specialty where we tend to see repeat and significant litigation. With the exception of trademark and labor cases, the LMS group is responsible for all litigation related matters for the company.Scope of Responsibilities/ExpectationsThis position provides administrative support for attorneys and paralegals in the Litigation Section of the Law Department. The applicant must have professional standards; be able to work as part of a team; handle highly sensitive and confidential matters with complete discretion; manage a diverse and complex workload. This job duties will include creating and organizing documents and files; managing calendars and planning meetings; editing, formatting documents; creating expense reports; arranging travel plans; ordering supplies; creating PowerPoint presentations; opening and closing matters in our e-billing system; preparing and updating budgets and forecasts; reviewing and updating all invoices and initializing their approval process.Specific Knowledge/SkillsMust have 5+ years administrative assistant experience.Legal experience preferred. Excellent oral and written communication skills; proficiency in Microsoft Outlook, Word, PowerPoint, and Excel; knowledge of iManage, TyMetrix, WebMoney and Tigers preferred; efficient organizational and planning skills; the ability to prioritize workload in order to carry out tasks and responsibilities in a professional and independent manner.The candidate also must have a high degree of self confidence, diplomacy and problem solving skills to resolve issues independently.

Job Title: Administrative Assistant Company: Ximplenet LLC Location: Chicago, IL Description: Personal Assistant/Administrative Assistant And accountant Needed!Ximplenet LLC have an immediate need for a very strong, detail-oriented administrative assistant. This individual will learn accounts payable, but knowledge of a/p is helpful. Must have a very pleasant attitude, with strong verbal and oral communication skills Requirements May perform one or more of the following: Provides a wide variety of administrative and staff support services to an organizational unit. May coordinate messages, appointments, information to callers, file maintenance, department office supplies and mail. May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. Administers programs, projects, and / or processes specific to the operating unit served. If you think you have what it takes to make our client want to hire you on the spot, forward your resume to Clinton Ajax as a Word attachment at Register to View

Job Title: Front Office Assistant - Company: Location: Springfield, IL Description: Springfield office, needs a willing front desk receptionist asap for the following tasks: answering calls, processing accounts, returning emails sent, scheduling meetings. Our ideal candidate is well spoken & clear on the phone; highly organized; knows Microsoft word and excel; fluent English writing & speaking skills; quick to pick things up; easy to get along with, helps out others, works fine in a professional office environment. Position hours: 5 weekdays depending on work load. You must be available Mon-Fri from 9am-5pm; flexibility is a major bonus.-Replies must include an up to date resume in your reply message.

Job Title: Administrative Assistant with Executive Assistant Potential Company: Wright Institute Location: Chicago, IL Description: Executive Assistant Position   Excellent entry level or advanced admin position for psych-minded, human potential-oriented, education-loving individuals. Do you like a challenge (not just the b.s. everyone says, but really love applying yourself and developing yourself)? Are you a person who craves success and is willing to do what it takes to achieve? Do you want a job that will train you for success in any career, offer room for advancement, and keep you consistently engaged with new projects and problems to solve?   Our company is a historically great launching-pad for individuals seeking highly fulfilling careers in psychology, education, management, and business. If you are a highly motivated person who is looking for a place to get ahead, we have a position to get you there!   Who You Are: A team player and self starter Entrepreneurially minded and detail oriented Possess outstanding skills in communication, problem solving, and working well under pressure. Experienced in calendar management and travel arrangements Have good rapport and can relate to current and potential coaching and consulting clients Exhibit advanced skills in Microsoft Office Suite.    Who We Are: We are a dynamic educational and personal development organization known for transformational coaching, seminars, consulting, classes, speakers, and best-selling books seeks high-performing team members. Our environment is fast-paced, high-energy, demanding, and very fulfilling.   The Job: We are looking for a real go-getter to serve as an Executive/Personal Assistant to our CEO and President. You'll begin learning the business with a variety of administrative and reception duties as part of an administrative assistance team, and depending on your interest and ability, gradually take on more executive assistance functions.Duties include a wide variety of administrative tasks, personal assistance and project coordination, including but not limited to:  -          Shared reception duties on phone and in executive suite -          Serve as liaison to internal and external team members and clients -          Manage yourself and a team of interns/work-study students to accomplish errands, transcription, and event preparation tasks -          Draft, edit, format, distribute, and file project documents, reports, presentations, and correspondence -          Update and maintain team schedules and contacts -          Generating weekly and monthly project status, sales pipeline, and activity reports -          Must have flexibility for some evening and weekend work.     Requirements: A bachelor’s degree. 2 years of related experience a plus.   What You Get: We offer a full compensation package, great training, and room for advancement.   *************************** HOW TO APPLY:   To begin the application process, please click on the link at the end of this paragraph. Please allow thirty minutes to complete this process. You will be asked to upload your resume and a cover letter related to this position. You will also be asked to complete two assessments, one of which is timed. We want to set you up to succeed as a coachable, trainable employee in a fast-paced, high-performance learning environment, so please work as quickly and accurately as you can on the timed test, and on the personality test, be as open and honest as you can. We recommend having paper and pencil available for scratch work during the tests. The first time you click on the link below, you will need to register. You will be given a login and password, which you should keep on hand in case you need to quit and log in later to continue. When you are ready, please click here.   If you have questions about the status of your application, please write to Register to View . Thank you!

Job Title: Front Desk Secretary Company: Location: Springfield, IL Description: We are an expanding company that is seeking a Receptionist to assist with our business. We will train you if you are familiar with searching the Internet and can answer customer phone calls about our services. Our hours are flexible from 25 to 40 hours a week, and you are available to work between the hours of 9:00 AM - 6:00 PM. You must be able to work at least 5 hours a day Monday - Friday. We offer a starting pay of An Hour, 30, 60 and 90 day reviews. If you would like to apply, please forward your resume. $8.00

Job Title: Administrative Assistant - AIU Cumberland (1471-139) Company: Career Education Corporation Location: Chicago, IL Description: 1471-139 Job Description To provide overall administrative support for the Admissions department.  A student-centered, customer service approach is necessary for follow-up phone contact with students and other student service departments.  Provides support to AIU’s philosophy of Service to Customer, both internally and externally, in a professional and timely manner that supports achievement of the University’s goals and objectives. Provides analytic and specialized administrative support of consistently complex projects Executes special research and tasks Processes reports Maintains daily flash report of key indicators Provides customer service and support for the Admissions Department. Work flexible schedule, including nights and weekends which may include working more than 40 hours per week to meet the needs of students. Manages to all AIU policies, procedures, integrity and ethical standards. All other duties as assigned Required Skills Must be extremely confidential  Ability to use discretion and independent judgment to solve problems where there are clear alternatives  Ability to analysis in order to generate and implement solutions    Strong communication skills and a desire to ensure student success Skills to establish and maintain effective relationships Excellent verbal and written communication skills Organizational and time management skills Required Experience BS/BA preferred Minimum of 5 years of administrative experience   Experience in creating corporate communications (newsletters, etc.) a plus Excellent PC skills (Word, Excel, Power Point) and other clerical skills (phone skills, typing, filing) Company Location AIU Online - Cumberland (060-03) Job Location Chicago, IL, US. Position Type Full-Time/Regular

Job Title: Temporary Office Assistant - Company: Location: Chicago, IL Description: Temporary Office Assistant - 40 hours per week Possibility to go permanent ****To apply, please visit www.realogy.com and search for vacancy number irc20526. Applications sent via email will not be accepted. *** Coldwell Banker Residential Real Estate, a leading residential real estate brokerage company, operates 63 offices with 4,400 sales associates serving the communities of Illinois, Wisconsin, Indiana and Michigan. Coldwell Banker Residential Brokerage, www.coldwellbankeronline.com is part of NRT LLC, the nation's largest residential real estate brokerage company NRT, a subsidiary of Realogy Corporation, operates Realogy's company-owned real estate brokerage offices. The Administrative Assistant is responsible for general administration of the real estate sales office. In addition to supporting the Branch Manager and assisting the agents, the Administrative Assistant takes a lead role in coordination all of the activities involved in advertising, listing, sales and closings of properties. The Administrative Assistant handles expenses, disbursements, reporting and oversees the activities of other clerical staff as a working supervisor to enable operational effectiveness at the real estate sales office. Job Duties: ? Process Listings ? Enter Listings in MLS ? Enter SIS info. into Trident ? Add PCR & Addendums to MLS ? Occasionally make home booklets and pages to go in addendums ? Process Offers ? Enter information into Trident database ? Send appropriate copies to regional office in Northbrook, IL ? Close out listing in MLS ? Process check, HUD, & blue sheet and send to Northbrook ? Type exception letters ? Comply new listings for the Full Fee Report monthly ? Manage all database advertising as it relates to MLS listings (updating listings with photos, price, and agent information) ? Process new hires by sending notification to HR and IT. Preferred Qualifications: ? High School Diploma or equivalent. ? Two or more years experience in a customer centric business environment with administrative responsibility. ? Proficiency in Microsoft Office. ? Creative problem solving skills. ? Strong communication skills, verbal and written. ? Ability to interact successfully with both internal and external customers at all levels. ? Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions, interest and discounts. ? Ability to multi-task, prioritize and be flexible with changing business needs in a team environment ****To apply, please visit www.realogy.com and search for vacancy number irc20526. Applications sent via email will not be accepted. ***

Job Title: Receptionist / Administrative Assistant Company: Administaff Client Location: Chicago, IL Description: Receptionist/Administrative Assistant   KEY RESPONSIBILITIES   ·         Represent the company in a professional manner as a first point of contact. ·         Greet, assist and direct visitors. ·         Answer and transfer all incoming telephone calls. ·         Work closely with all levels of employees and vendors to ensure the efficient operation of the office. ·         Maintain a presentable and welcoming reception area. ·         Make travel arrangements for employees, contractors, guests and clients, if necessary. ·         Order office and kitchen supplies. ·         Reserve and maintain conference rooms and assist with catering for meetings. ·         Maintain orderly kitchen, including loading and unloading dishwasher daily. ·         Manage incoming and outgoing mail and shipments. ·         Maintain record of all office credit card transactions and reconcile monthly. ·         Create and maintain purchase orders and assist with accounts payable approvals. ·         Forward incoming faxes to employees. ·         Maintain updated company telephone list ·         Complete other administrative projects as assigned.