Administrative Assistant Jobs in Hawaii

Job Title: Jr Administrative Assistant Job Company: Location: Honolulu, HI Description: Our company is looking for jr administrative assistant with 1-2 years of experience. Job responsibilities will be meeting and greeting clients, answering phones, data entry, helping with clerical projects and general admin work. Skills Required: Good knowledge of PC/MS Office. Attention to detail, organization, and great follow-up skills essential. Great communication skills. 1-2 years experience preferred Allowed to work in the United States

Job Title: Administrative Support Assistant Oa Company: Location: Makawao, HI Description: This is a term appointment, initially not-to-exceed one year.  The length of this appointment may be extended to a maximum period of four years, depending on work availability and funding.  This appointment may be extended without reannouncement.  The Resources Management Administrative Support Assistant (OA) uses the National Park Service AFS budget and accounting system for tracking expenditures, payroll, utility costs, and reimbursable income and to prepare statistical data for use in presentations and long range trend analysis.  Additionally, the incumbent uses the National Park Service IDEAS purchasing request system to create purchasing documents and requisitions and GovTrip to prepare travel documents.  A wide variety of software programs such as MS Office (Word, Excel, etc.), email, and internet search engines are also used to carry out day-to-day operations and to logically organizing computer stored information.  Incumbent applies knowledge of rules and regulations governing the use, accrual, and posting of various types of leave, performs checks on payroll statements to assure correct deductions for quarters, health benefits, etc., and monitors personnel actions for changes applicable to the timekeeping process.

Job Title: Administrative Assistant Company: Company Confidential Location: Honolulu, HI Description: Douglas Emmett, Inc. (NYSE:DEI) is a Southern California-based real estate investment trust (REIT) active in the commercial office and multifamily property markets of California and Hawaii. The Company's office portfolio includes 55 properties totaling approximately 13.3 million rentable square feet, and its multi-family portfolio consists of nine properties with more than 2,800 units. Douglas Emmett's office properties are currently located in nine premier California submarkets - Brentwood, Century City, Santa Monica, Beverly Hills, Olympic Corridor, Westwood, Sherman Oaks/Encino, Warner Center/Woodland Hills and Burbank - with a growing presence in Hawaii. Douglas Emmett and Company is currently looking for an:Experienced Administrative AssistantThe position requires superior phone skills, professionalism, competence and able to manager confidential information.  Duties for this position include all of those typical for an administrative assistant including, filing, and faxing, e-mailing and coordinating meeting schedules.  This person will also be responsible for drafting correspondence and other documents; therefore proficiency in all aspects of Microsoft Word (including red-lining, mail merging, etc.) is a must.  In addition, knowledge of Excel, Outlook is very important.  Along with business related activities, this position’s duties include invoices processing.  Prior real estate experience is required.  Experience in Accounts Payable / Accounts Receivable a plus.To apply for the position above, please forward your resume, references and salary history to:  Douglas Emmett Human ResourcesEmail: Register to View Phone: Register to View Fax: Register to View www.douglasemmett.com Equal Opportunity Employer

Job Title: Legal Secretary Company: Location: Honolulu, HI Description: Labor & employment law firm seeking team member with strong organizational, communication and multi-tasking skills. Minimum 5 years litigation experience. Mail resume to: Marr Jones & Wang. 1003 Bishop St., Suite 1500, Honolulu, HI 96813. Fax to: Register to View .

Job Title: Senior Medical Administrative Assistant Company: Location: Honolulu, HI Description: Full-time, temporary Senior-Level Medical Administrative Assistant position with great medical organization. Schedule is typically Monday ? Friday within regular business hours. Positions requires someone that can work in fast paced and demanding environment. Must have strong verbal and written communication skills. Position will involve heavy documentation/data entry, scheduling/calendaring, phones and customer service and heavy follow-up. Position will support doctors/physician and their teams. Requirements 3-5 years strong administrative experience with at least 1 year in a Senior Admin or Executive Admin capacity. Medical industry experience through work and/or education is highly preferred. 2 step TB clearance preferred. If no active TB clearance, must be willing to go through the process of obtaining one. MS Office proficiency in Word, Excel and Outlook a must. Minimum typing speed of 40-45 wpm. Reliability and dependability is critical. Bishop & Co. is a locally owned employment agency. We assist candidates with finding permanent, temp-to-hire and temporary positions, with NO FEES to our applicants! Please forward resumes to: Bishop & Company (or Email: Register to View ) Phone: Register to View Fax: Register to View Website: http://www.bishopco.net/ ***No relocation, In-state applicants only. Must be available to interview immediately.***

Job Title: Administrative Assistant Company: Colliers Monroe Friedlander Location: Honolulu, HI Description: Administrative Assistant KukAdministrative Assistant ??? Kukui???ula VillageAssist w/ all aspects of prop. mgmt, incl promo events & publications. Resp incl admin work, tenant relations, lease admin, bldg ops, contract svcs & budget/financial records. Excl organizational /verbal/written comm. skills & Word/Excel/Outlook prof req???d. 3+ yrs exp in comml real estate & BA pref???d. EOE. Submit resume w/salary req. to:Colliers Monroe FriedlanderEmail: Register to View Fax: Register to View

Job Title: Medical Office Assistant Company: Location: Honolulu, HI Description: Full-time, on-going temporary customer service and clerical position with great medical organization. Position requires flexibile schedule, Monday through Sunday. Must be comfortable with patient contact, heavy documentation/data entry, and follow-up. Candidates must be extremely organized and able to work in fast paced and demanding environment with constant interruptions. Medical industry experience, either through work or education is REQUIRED. MS Office proficiency in Word, Excel and Outlook a must. Minimum typing speed of 40-45 wpm. Reliability and dependability is critical. Bishop & Co. is a locally owned employment agency. We assist candidates with finding permanent, temp-to-hire and temporary positions, with NO FEES to our applicants! Please forward resumes to: Bishop & Company (or Email: Register to View ) Phone: Register to View Fax: Register to View Website: http://www.bishopco.net/ ***No relocation, In-state applicants only. Must be available to interview immediately.***

Job Title: Administrative Assistant Company: General Growth Properites, Inc. Location: Kahului, HI Description: The Administrative Assistant is responsible for the following: - Providing primary support for the General Manager, with additional administrative support as necessary and appropriate to the Mall Accountant as well as Business Development and Marketing. - Overseeing Front Desk operation and receptionist duties - Typing and distributing correspondence, memos and reports - Maintaining lease and operations files - Coding and tracking accounts payable invoices - Responsible for office management including: - Copier/fax/telephone system maintenance and repair - Postage meter - Business cards and letterhead - Office and kitchen supplies - Updating phone system message - Office support for localized computer software/hardware - Scheduling conference rooms and conference calls/meetings - Receivables and litigation administration and follow-up - Preparing and tracking default letters - Tracking and transmitting tenant payments - Human Capital field liaison - New hire paperwork, orientation scheduling and office preparation - Processing weekly payroll - Managing time off requests - Maintaining employee records - Employee training coordination/communication - Attending HC conference calls and disseminating information as appropriate - Tracking Workmen's compensation - Employee celebrations and recognition - Ensuring compliance with corporate procedures - Leasing support - Inputting deals and ancillary documents into DealMaker and Licensemaker - Permanent tenant open and closing certificates - Completing move-in/move-out reports - Updating lease plans - Maintaining leasing brochures Experience: - High School Diploma (or equivalent); degree preferred - Three to Five (3 - 5) years administrative/office management experience in a fast-paced environment required - Accurate keyboard skills and experience with various office equipment/machines, with strong knowledge of Microsoft Word, Excel and Outlook - Works well under limited supervision and in a fast-paced environment. - Exhibits accuracy when working with details; is proactive and results-oriented. - Excellent written and oral communication skills. - Excellent organizational and time management skills. - Professional appearance and attitude. - Ability to deal with multiple tasks effectively and establish priorities. EOE M/F/D/V

Job Title: Events & Catering Admin Assistant Company: Hilton Waikiki Prince Kuhio Location: Honolulu, HI Description: Events & Catering Admin Assistant Company: Hilton Waikiki Prince Kuhio Hotel Reports To: Director of Catering Purpose: To achieve hotel revenue, profit, and customer satisfaction goals by negotiating convention business and coordinating the execution of the business with other departments. Indicators of Success: *Achievement of convention sales and team sales goals *Achievement of customer satisfaction and loyalty goals *Achievement of financial goals Areas of Responsibility: Ensures that function set up meets or exceeds customer expectations by working closely with each group's meeting planners to determine their needs. *Ensures proper communication and coordination to satisfy customers' requests. *Assists customers in finalizing functions details' suggests alternatives as appropriate. *Monitors status regularly and adjusts strategies as appropriate. *Conduct BEO meeting with banquet staff to ensure all clients needs are met and communicated. Ensures that functions meet the customers' expectations by following up regularly on the status of functions/group. *Inspects function rooms. *Greet customer and follows up to see that customer needs are met; makes last-minute changes and additions to meet changing customer needs. *Coordinates outside vendor activity as necessary. *Conducts post-function reviews with customer *Solicits re-booking from meeting planners prior to customer's departure Maintains proper documentation of events including complete programming of all sales and catering bookings *Programs all sales and catering space requests within 48 hours *Compiles and reviews daily and weekly event sheets Achieves sales and catering and team goals by negotiating/servicing convention-related business *Identifies potential key accounts and work with the Accounts Director of Group Sales in developing strategies to prioritize and penetrate those accounts *Seeks information from convention planners about their needs *Tailors the sales presentation/proposal to address priorities identified by the customer *Negotiates contracts with key meeting customers *Conducts on-site client inspections to illustrate available services *Monitors customer satisfaction with convention and group business; follow up with key contacts on a regular basis to assess satisfaction Creates 100% guest satisfaction by providing "Can Do" attitude and genuine hospitality and by exceeding guest expectations *Gives personal attention, takes personal responsibility and uses teamwork when providing guest service *Listens, apologizes with empathy, finds a solution and follows through when resolving guest problems *Assumes the responsibility to notice when the guest is not satisfied and uses their best judgment as to when it is appropriate to use the 100% Guest Satisfaction Guarantee *Performs other duties as required to provide "Can Do" attitude Success Factors: Focus On the Customer?Seek to understand the guest, internal and external customer and meet and exceed the needs of both the customer and the company. Drive for Results?Work to achieve high levels of personal and organizational performance in order to meet or exceed objectives. Build Strong Relationships?Foster trust and cooperation among coworkers, customers, and suppliers; develop and sustain personal contact in order to provide mutual benefit. Influence Decisions and Actions?Persuade and engage others in making plans, reaching decisions, and taking action. Foster Teamwork?Work well in a team environment and motivate teams to sustain exceptional levels of performance. Communicate Effectively?Clarify and provide information so that coworkers, customers, and suppliers understand and can take action. Attend to Detail?Ensure that work is accurate, thorough and to the highest standards. Take Responsibility?Demonstrate personal ownership of tasks and follow through to get the required results. Key Skills and Requirements: Business Communication?Use results-oriented writing techniques and strategies for correspondence (e.g., memos, letters, reports, proposals, etc.) with correct grammar and punctuation. Presentation?Demonstrate ability to maximize impact, maintain interest, and establish a rapport with the audience when conveying information. Organization?Demonstrate ability to proactively prioritize needs, put first things first, and effectively manage resources and time. Sales Skills?Understand the positioning of the hotel, services provided and how the hotel can meet the needs of customers and be capable of closing business. Negotiation?Understand the cost/benefits of prospective business and vendor contracts and negotiates contracts which result in mutually beneficial outcomes. Hotel Positioning?Understand the strategic positioning of the hotel and how the products and services offered compare within the competitive market for targeted market segments.

Job Title: Seeking an administrative assistant Company: Location: Honolulu, HI Description: Please email your resume to craigslist. Please include your salary history, education, training and experience. We are a successful wedding company looking for an administrative assistant to assist with daily office tasks such as data entry, event planning, internet research and making phone calls. * Must be fluent in microsoft office 2007, internet explore and other Microsoft Applications. * Must be pleasant on the phone. * Must dress professionally when needed at the wedding site * 2 years or more experience is required.