Administrative Assistant Jobs

Job Title: Admin/Sales Assistant Company: Confidential Location: Parker, CO Description: A well established full-service IT / GIS consulting company, based in Parker, Colorado is looking for a dynamic individual who can help with sales and administration. This person is needed to perform office functions including answering phones, invoicing, drafting/proofreading correspondence, researching, opening/distributing mail, filing, maintaining logs, data entry and assist with other office functions as needed. The right person must be able to multi-task and learn quickly. This person must have extensive knowledge of all Microsoft Office applications and must be able to work independently and at a fast pace. To be considered, you must show that you have read this advertisement in the body of your emailed response. Include a personal narrative highlighting your accomplishments since graduating high school and/or college. Please provide at least two references. Qualifications: A minimum of five years experience in an administration role A minimum of two years experience in technical sales / proposal management Advanced knowledge of Microsoft Office Experience in consulting environment a plus Ability to handle multiple tasks simultaneously while meeting client and project objectives Clearly and concisely communicate relevant information and concepts with co-workers and management

Job Title: Real Estate Admin Assistant Company: marcus & millichap Location: MIAMI, FL Description: BEST COMPANY IN FIELD PERIOD VERY EXPERIENCED AND VERY SUCCESSFUL ASSOCIATE BIG OPPURTUNITY TO EARN AND LEARN IN THE HI-END COMMERCIAL REAL ESTATE BIZ AND JUMP START A CAREER.FUN ATMOSHERE AND CHANCE TO GET BONUSES AND RAISES. IT DEPEND ON THE PERSON AND THEIR QUALIFICATIONS

Job Title: Part Time Front Desk Company: Jim Lupient Infiniti Location: Golden Valley, MN Description: Looking for a part time Front Desk Secretary at a suburban highline import dealership. Looking for a polished professional that can direct phone traffic, incoming clients, manager customer area and light office work.

Job Title: Office Administrator Company: Microconsult, Inc. Location: Carrollton, TX Description: We are a professional microbiological and analytical chemical testing laboratory located in Carrollton, TX that performs quality control testing, research and various other services for our customers. There are currently twenty full time and two part time employees at our company. Our laboratory performs quality testing on cosmetic and OTC drug raw materials, active ingredients and finished products. Over the past three years, our company has experienced significant growth that will continue in 2010. We are looking for someone who can work in a fast paced environment and is able to work as a team player and function independently as well. The position requires the ability to read, write, understand and speak English so that advanced procedures may be followed. This position has a significant amount of customer contact. We are seeking an office administrator/ data entry/secretary for a full-time position with excellent growth potential. This position will be responsible for the following; sample log in, database entry, entry of test results, sample tracking, customer calls, certificate of anlaysis/report generation, report review, data filing and other related duties. The ideal candidate will have a minimum of two years administrative and data entry experience. The candidate must have a strong attention to detail, the ability to multi-task, and have excellent telephone and customer service skills. If you are interested in working with a dynamic, growing organization, please forward your resume and salary requirements. No e-mails or calls from Employment Agencies, Placement Agencies, etc.

Job Title: LEGAL SECRETARY to $31k Company: AppleOne Location: Shreveport, LA Description: Job Description:Large, stable law firm looking for a legal secretary with strong experience. Presents well. Good skills and ability to work in a crisis a must. Benefit package, medical, dental, 401 k are all in place. If you have experience with Louisiana law apply today! You can view all of our jobs online at http://www.appleone.com/?sc=11&id=132175 Job Experience:Typing, Microsoft Word, Typing, Microsoft Word

Job Title: Legal Administrative Assistant Company: Location: Tampa, fl Description: The Administrative Assistant Legal must possess the ability to work independently with a minimum of detailed supervision. The position involves interaction at all levels within the Company and access to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment. Requirements: Take key role and responsibility for organizing the activities of a busy team of lawyers and paralegals. Use MS Word, Excel and PowerPoint to prepare a wide variety of documents and presentations. Maintain legal file system on a current basis. Manage busy calendar/appointment schedules of lawyers. Take telephone messages in a pleasant manner while exercising discretion and judgment in prioritizing and redirecting as appropriate. Make travel and hotel arrangements and order supplies. Other day-to-day administrative matters and special projects. Qualifications: High school/GED Proficient with Microsoft Office (Word, Excel, and PowerPoint).? Must have a strong attention to detail, ability to organize and prioritize simultaneous projects within the department, and excellent interpersonal and communication skills. A pleasant, positive disposition coupled with a desire to "take ownership" of the position and its responsibilities and to make a real contribution to the department and the company. $14.25 - $16.25/hour DOE Salary/Wage: $14.25 - $16.25/hr Education: High school/GED Status: Full-time Shift: Days • Location: Tampa • Post ID: 3610052

Job Title: Site Administrative Assistant (PT Temporary) Company: Location: Minneapolis, MN Description: Site Administrative Assistant (PT Temporary) North Gables ? Blaine, MN CommonBond Communities, a nationally recognized provider of affordable housing and support services for residents, is looking for a part time temporary Administrative Assistant at the North Gable in Blaine. The primary responsibilities of the Administrative Assistant are to greet visitors, answering phones, and provide administrative support to Property Manager and other site staff. ESSENTIAL ADMINISTRATIVE FUNCTIONS ? Answers and directs incoming phone calls, greets visitors and residents and takes phone messages. ? Answers general inquiries about programs, services, wait lists, site amenities, and promotes CommonBond to general public. ? Types a variety of documents and correspondence using computerized word processing software, proofs spelling, grammar, and formatting. ? Maintains confidentiality of all typed correspondence and other documents. ? Establishes and maintains departmental filing system; included but not limited to maintaining the resident files, property management form files, work order files, general correspondence of department and inter-department files. ? Sorts and distributes site mail, both internal mail and external mail. ? Completes various typing and administrative duties i.e. letters, memos, forms, compliance notices, evictions, late rent notices. ? Assists staff and residents with all aspects of subsidy administration in accordance with HUD rules and regulations. ? Monitors the copier and fax machine for incoming correspondence. ? Orders and maintains a supply of forms needed for daily use. ? Orders office supplies and keeps an inventory. MINIMUM REQUIREMENTS ? High school diploma or equivalent. ? Working knowledge of federally assisted housing regulations. ? Excellent verbal, written and interpersonal skills. ? Demonstrated proficiency and accuracy with numbers. ? Proficiency in MS Office Suite (Word, Excel, PowerPoint) applications. ? Detail oriented. ? Demonstrated ability to maintain an accurate filing and record keeping system. ? Ability to manage multiple projects or tasks. ? Two-year property/site office experience. ? Ability to effectively proof read documents ? Ability to type minimum of 45 words per minute accurately ? Ability to answer a multi line phone system ? Must have access to reliable transportation PHYSICAL REQUIREMENTS ? Ability to sit for extended periods of time. ? Ability to lift up to 25 pounds unassisted. ? Use hands repetitively to finger, handle, feel or operate standard office equipment. ? Ability to reach above and below shoulders. ? Ability to bend at waist, kneel and stoop. ? Ability to stand for extended periods of time. Interested candidates may email apply at www.commonbond.org/careers 328 West Kellogg Blvd. St. Paul, MN 55102 Employees and residents encouraged to apply. CBC Is an equal Opportunity/Affirmative Action employer and Values a diverse work environment; individuals with disabilities and minorities are encouraged to apply. www.commonbond.org

Job Title: Immediate Opening Receptionist / Office Assistant $17.00 to $21.00 per hour + Benefits Company: Location: Cincinnati, oh Description: Immediate Opening Receptionist / Office Assistant $17.00 to $21.00 per hour + Benefits Job DescriptionWe are looking for someone with excellent organizational and communication skills for an entry level position for Receptionist / Office Assistant.Must be self motivated and able to manage all phone calls and general office duties possible Customer Service duties. We are looking for someone reliable and able to work on a full time basis, Monday through Friday.Requirements:Answer, screen, and transfer all incoming calls in a courteous and timely matter Sort and distribute incoming and outgoing faxes Coordinate outgoing and incoming mail ? adding postage when needed Greet all incoming visitors and/or applicants Data entry Filing paperwork Computer skills must include: Windows, Microsoft and Excel Education:High School DiplomaCollege Preferred (or strong desire to obtain one) Salary/Wage: $17.00 to $21.00 per hour + Benefits Education: Cincinnati • Post ID: 1960145

Job Title: Administrative Assistant Company: Southern California Edison Location: Long Beach, CA Description: Basic Qualifications:Must have experience planning and organizing multiple assignments, tasks, and projects, and adjusting to changing priorities. Core Competencies:- A combination of formal education, training, and experience to gain knowledge, skills, and abilities generally equivalent to those acquired by a high school graduate.- Typically possesses three or more years experience performing thorough administrative, secretarial, and clerical functions.- Demonstrated experience interfacing and collaborating with internal and external clients, peers, and management.- Demonstrated experience filing, calendaring appointments, and coordinating, scheduling, and planning meetings and conferences with multiple managers and/or stakeholders.- Demonstrated experience with database entry and reporting.- Demonstrated experience proofreading and editing for proper sentence structure, grammar, spelling, and punctuation and reformatting documents in various formats, including excel charts and tables.- Demonstrated experience handling confidential information.- Demonstrated strong oral and written communication skills.- Must demonstrate strong customer focus, ability to exercise good judgment, and ability to appropriately respond to clients' business needs.- Must be proficient in Lotus Notes E-mails and Calendaring (or an equivalent application), Microsoft Excel, Word, and PowerPoint, as well as the Internet.- Must demonstrate the ability to integrate work across relevant areas and manage risks, safety and information appropriately.- Must demonstrate effective decision making, results delivery, team building, and the ability to stay current with relevant technology and innovation.- Must demonstrate strong ethics and the ability to effectively manage stress and engage in continuous learning. Testing:Job Seekers who are invited to continue in the selection process will be invited to test on Tuesday, April 6 and Thursday, April 8, 2010. Typical Responsibilities:The successful candidate will perform administrative and clerical functions, including secretarial duties for the District Manager and Local Planning Supervisor of the Long Beach District within the Transmission and Distribution organization. This position will be responsible for communicating with management to provide updated information; dealing regularly with confidential information that has department impact; researching, coordinating, and finalizing complex assignments; exercising independent judgment with respect to more complex problems; and providing functional direction. The successful candidate will perform routine administrative duties include preparing agendas, distributing mail, coordinating and arranging meetings, receiving visitors, making and receiving telephone calls, maintaining appointment calendars, and maintaining files. Typical responsibilities include: preparing routine and confidential correspondence and reports related to the work of the department; processing incoming information and updating department databases as required; preparing documents and materials using MS Word, MS Excel, and PowerPoint; providing back-up coverage for other Administrative Aides in the work location; supporting assignments and requests; submitting and tracking office equipment repair and maintenance orders; and performing other duties and responsibilities as required. To view job at edisonjobs.com please select the "Southern California Edison" or "Edison International" logo. Edison International and Southern California Edison reserve the right to close or cancel a posting at any time. If you are interested in this position, please submit your resume in confidence by visiting www.edisonjobs.com. Edison International is an Equal Opportunity Employer.

Job Title: Part-Time Office Assistant - Company: Location: Austin, TX Description: We are a Home Rehab company looking for a Part-Time Office Assisant to work about 25 hours/week. The job duties include but are not limited to filing, making copies, answering phones, making patient charts, and generally helping the Office Manager and Full-Time Assistant. We are looking for someone who is a team player with a friendly attitude and great customer service! We work in a casual but professional enviornment. Very Important: Must Be Bilingual!! Please email your resume along with a cover letter telling us a little about yourself and why the part-time position would suit you best. Thanks!