Clerical Jobs

Job Title: Administrative Assistant Company: Administaff Location: Valparaiso, IN Description: Retro-Tech Systems, Inc. is an established national leader in the Lighting Industry, engaged in the engineering, designing and installing of energy-efficient lighting systems. We have designed and installed lighting projects for a wide range of Commercial, Industrial, Educational, Medical, Governmental, Institutional and Retail facilities across the United States. Administrative Assistant In this administrative role, we will rely on you to assist Accounting and Contract Administration with Accounts Payable and other ancillary administrative duties Responsibilities: Administrative: Answer phones quickly and pleasantly Maintain adequate office/kitchen/cleaning supplies Distribute mail daily Create and/or edit Word and Excel documents Schedule flights, conference room accommodations, hotel rooms, etc. Supply lunch for Retro-Tech teams Accounts Payable: Enter vendor invoices/credit data into Retro-Tech accounting system Prepare invoices for payment within credit terms weekly Review monthly vendor statements for missing invoices/credits Oversee vendor VIP rebate programs Credit Cards: Notify President of any questionable charges Monthly, when electronic statements are available, e-mail their respective statements to cardholders for completion Acquire receipts from cardholders within three weeks of sending e-mail statements Expense Reports Make sure all receipts are attached to expense reports Give to Vice-President for approval Make sure all receipts are attached to expense reports Confirm correct mileage and car allowance amounts are reported Send scanned reports to Director of Sales Engineering for approval Enter approved reports into the Retro-Tech accounting system Present to Controller for direct deposit payment Principal Financial Group: Keep all employee information up to date on the Principal website Set up new employees that are enrolling in the program and receive confirmation number of new entry made Make biweekly payments to the 401k accounts Qualifications: Associate's degree in Accounting or 2+ years related experience and/or training or education Benefits: We offer a competitive compensation package including paid time off medical/dental/vision benefits, 401K, future growth opportunities within the company and an exciting and challenging work environment! To Apply: To respond to this opportunity click on "Apply Now" Administaff is not a staffing agency. In fact, most of our listings presented are great full-time or part-time opportunities with small- to medium-sized companies. By delivering HR services such as recruiting, payroll and training, Administaff can help its clients focus on what they do best. And because we have the inside track to these firms, you'll have a jump on your next career! EOE

Job Title: Admin Assistant Company: NABD/Subprime Analytics Location: Houston, TX Description: National training and analytical services companies in Houston seek an experienced administrative assistant for President.Qualified applicants must be highly organized,dependable, and possess strong PC and typing skills, with working knowledge of microsoft office products,Quickbooks, and desktop publishing software.Excellent salary to $45K and other benefits.Email resume and salary history in confidence to Register to View or mail to P.O. Box 123466, Spring, Texas 77393.

Job Title: School Office Manager Company: Mt. Carmel-Holy Rosary School Location: New York, NY Description: The School Office Manager will maintain the overall operational efficiency and fiscal health of Mt. Carmel-Holy Rosary School. His/her responsibilities will include non-instructional front office administration, daily bookkeeping, database entry and maintenance, and tuition management. The Office Manager will serve as the main point of contact for parents and will report directly to the school principal. Responsibilities include non-instructional front office management/administration (distribute mail, answer phone, make copies as needed, write letters as needed, etc.), coordination of office equipment repairs and upkeep, management of the admissions process, scholarship programs, and data entry and database maintenance. The Office Manager will also manage any income collected in school and serve as the school bookkeeper (use accounting system to track all income and expenses including ad hoc and quarterly reports, balance checkbook, and other bookkeeping related activities). Mt. Carmel-Holy Rosary School (MCHR) is a small Catholic elementary school in East Harlem, serving 260 children of all faiths and backgrounds from Pre-K to 8th grade. To learn more about MCHR School, you may visit its website at mtcarmelholyrosary.org.

Job Title: Sectretary/Receptionist Company: Confidential Location: Union County area, NJ Description: Private vocational school looking for a reliable,motivated, Bilingual individual a plus. you must handle multi phone lines,student files etc.Good salary and benefits. Please E-Mail resumes: Register to View -auto.com OR apply here online

Job Title: Elections Operations Manager Company: Adams County Government Location: Westminster, CO Description: EXPAND your HORIZONS Elections Operations Manager Department: Clerk & Recorder's Office Location: Westminster, CO Salary: $52,608/Year An Equal Opportunity Employer Closing Date: 8/24/2010 PRIMARY RESPONSIBILITY The Operations Manager plays an integral part in the planning, organization and management of the election process including the preparation of the ballot layout, ballot order, ballot counting, logistical handling of returned paper and provisional ballots, memory cards with voter counts from the DREs and all election tracking forms on Election Day. The position is also responsible for ensuring all applicable Colorado Revised Statutes, Secretary of State Rules and department policies are followed. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Prepare the ballot lay out in both the SCORE voter registration and election management system and the GEMS tabulation system. Participate in the envelope and ballot ordering, including the quality control checks of the ballot printing Assist with the overall election logistics including process flows, staffing and the return of election materials/forms on Election Night. Participate in the logic and accuracy testing of the DREs, Accu Votes and related servers, as well as, post election testing and the Canvass of the Election. Oversees the day to day voter registration processing and workflow processes Serve as the custodian of election records following laws, rules and policies Oversee the Central Count Mail-In Ballot Processing Oversee the vote center identification, ensuring proper surveying and ADA compliance Participate in the creation of Security and Mail Ballot plans Oversee the Mail-In Ballot and Replacement Ballot activities Coordinate the creation and proofing of the audio ballots and download into GEMS Maintain an organized server room; properly clean and store voter access, DRE supervisor, central administration and memory cards, as well as, create SOVCs and related GEMS reports Oversee the post-election scanning and returned mail processes Participate in the hiring process of all Election Department staff Participates in evaluating staff and writing performance reviews Supervise the Election Department staff in the absence of the Administrator Provide assistance in other areas of the Elections Office as needed Perform other related duties and responsibilities as required REQUIREMENTS Experience: Three years work related experience in supervising/managing the election processing environment and/or related election computer experience. Education and Training: A four year degree from an accredited university or college in public or business administration, management, political science, or computer processing. Background Check: Must pass a criminal (CBI) background check. Other: Ability to work extended hours as needed during election cycles. Ability to become deputized. If you are interested in joining our energetic, professional team and receiving an excellent benefit package, visit our website and fill out our online application at www.co.adams.co.us. AN ADAMS COUNTY APPLICATION IS REQUIRED. EOE

Job Title: Secretary/ Administrative Company: Staybright Electric Location: San Antonio, TX Description: Part time and Full time positions available Monday through Friday. Will need to know how to work with Microsoft Access, Word, Excel. Will be taking phone calls, ordering and managing lift rentals. Scheduling orders to employees. Keeping office and a small warehouse clean. Will be excepting deliveries and making sure we recieve the whole delivery. Please call Russell at Register to View or fax resume to Register to View

Job Title: Receptionist: KGC Company: Private Practice Medical Office Location: San Antonio, TX Description: Part-Time Receptionist for an Upscale Private Practice Medical Office. 20 hours miminum per week. Looking for a positive, cheerful, and intelligent person who likes working with people. Work closely with 4 physicians and 4 staff members who value working as a team. Office lunches are frequently provided during educational presentations. Professional dress requested. Facial piercings or tatoos that are visible are not appropriate for this office. Non-smoking office complex.

Job Title: Executive Assistant - Human Resources Company: IAC Location: New York, NY Description: Title: Executive Assistant, Human Resources Department: Human Resources Supervisor: Vice President, Total Rewards & HR Systems and Director, Human Resources We are looking for an Executive Assistant who can not only provide solid and consistent administrative support but also have the ability to accomplish essential HR-specific tasks. As part of the Human Resources team, the successful applicant must be a highly skilled and confident, detail-oriented, passionate about getting things done and excellent at problem solving. JOB RESPONSIBILITIES Administrative Answer phones, and handle all incoming inquiries Greet candidates and other individuals visiting the Human Resources Department Sort through all incoming mail Manage calendar and scheduling of all meetings, conference calls, interviews, etc. Reconcile, submit, and keep track of expense reports Set up all travel arrangements and car services Order all HR office supplies Handle all UPS shipments (sending and tracking) Secure appropriate signatures for HR invoices, submit to Finance, and file copies Update contact lists and distribute accordingly Request organizational charts from various Businesses on a quarterly basis File all paperwork (i.e. employee timesheets, benefits materials, applications). Human Resources Track recruitment costs and ensure efficient flow of recruitment-based invoices Review all incoming resumes (via mail, email, and fax), and separate into files to be used for future reference Coordinate any updates of the HR section on IAC.com & IAC Connect with Communications department. Handle all employee background checks Ensure a steady supply of new hire packets is available with updated information Miscellaneous HR Assist the HR team with special projects when needed Order IAC Policy Manuals and distribute any updates to the manual to all employees. Send bereavement, engagement, wedding, and newborn baby gifts to Corporate employees Check the general HR line voice mailbox on a daily basis and follow up on all inquiries/messages

Job Title: Receptionist (Evening/Weekends) 16hrs/week Company: Location: Eugene, OR Description: HOW TO APPLY: Please apply on-line at our website www.oregonimaging.com OVERVIEW: Receives, greets, and registers all incoming patients. Communicates with individual departments, CT, MRI, Ultrasound, Mammography and Diagnostic status of patients. Informs patients of all pre-exam paperwork and confirms completion as required. Calls patient for exam, screens for appropriate patient prep and exam information, assists patient in changing into appropriate exam garment, escorts patient to the appropriate are for their exam, reviews exam request for special instructions and validates scheduled exam with patient and verifies insurance. Schedules exams and coordinates with departments to assure patient flow. Handles waivers, deposits and co-payers. Keep patient waiting and dressing rooms clean and orderly. QUALIFICATIONS: High school diploma or equivalent required; and one year related experience and/or training; or equivalent combination of education and experience. Must type 45 wpm with 95% accuracy; demonstrate strong proofreading, editing, grammar, and spelling skills. Work experience should demonstrate familiarity with general office procedures, computerized scheduling, multi-line phone systems, and knowledge of medical terminology and insurance. Successful experience in a similar demanding, multi-tasking position desired. Must write legibly. Basic computer skills for keyboarding and MS Outlook and MS Word required. Ability to hear, read, comprehend, analyze and interpret medical data, reports, and legal documents. Ability to respond to common inquiries or complaints from customers, doctors, or members of the medical community. Ability to write documentation that conforms to prescribed style and format. Ability to effectively present information to patients, management or peers. Good verbal and written communication skills are required. Must have the ability to interact well with patients, public, co-workers and all patient care personnel. Must be able to work responsibly and to maintain confidentiality. Must be dependable.

Job Title: SPA RECEPTIONIST Company: Location: Los Angeles, CA Description: Spa receptionist with experience wanted for upscale spa with an exciting, rapidly growing company. Must have knowledge in handling VIP clients.