Clerical Jobs

Job Title: Executive Assistant Company: Follett Investment Properties, Inc. Location: Gold River, CA Description: Reports directly to Owner/President of the Company. Provides administrative support to the Owner of the Company in an entrepreneurial office setting. The owner of a real estate investment company located in Gold River, California is looking for an energetic individual with strong executive assistant skills to support him with asset development for the company. Duties include a high level of assistance with personal items including calendar, arranging travel, event planning and family items. Confidentiality in handling all personal matters a must. Good verbal and written communication skills including the ability to compose professional letters. Ability to properly prioritize tasks. Strong computer skills and advanced knowledge of Microsoft Office Suite. Mac experience a plus. Real Estate experience required. Health insurance, dental insurance and 401k Plan. Salary DOE.

Job Title: FT Office Manager/Bookeeper Company: Sektech Corporation Location: Hyattsville, MD Description: Office Manager Duties 1) Accounts Payable a) Entry of all invoices into Quickbooks accounting software with cost code and/or GL acct info. b) Forward all subcontractor invoices to Project Managers for approval c) Prepare lien waivers d) File maintenance on all vendors and subcontracts 2) Accounts Receivable a) After receipt of progress payment applications from Project Managers, upload the invoice for payment into the OB10/Government e-payment system. b) Create invoice in Quickbooks c) After COTR approves invoice – track payment status through US Treasury website d) Upon receipt of payment into checking account – apply payment to Quickbooks 3) Payroll a) Receive timesheets, and enter into Quickbooks b) Cut checks and send to employees c) Send direct deposit info to Quickbooks Payroll Service (this service prepares ALL payroll tax forms to include quarterly/yearly forms) d) Update employee info as needed e) H.S. A. as required on a monthly basis f) Health Insurance as needed 4) General Ledger a) Make month end journal entries as needed to balance with Contract Schedule b) Update Contract Schedule monthly with job costs and billings. 5) Job Cost a) Create budget/estimate into Quickbooks b) Appropriately code all job related invoices with budget cost codes 6) Estimating/Bidding a) Order plans and specs for use in estimating. b) Create CDs for subcontractors and mail as needed c) Prepare all bid documents prepare for signature d) Order Bid Bonds as needed e) Assist with Technical proposals 7) Additional/Miscellaneous a) Make necessary travel arrangements for project managers as needed. b) Answer phone/make calls

Job Title: Receptionist Company: Law Office of Mann and Mann Location: San Bernardino, CA Description: Small law office needs receptionist and filing person. Must be able to speak English and Spanish.

Job Title: Data Controller Company: Children's Bureau Location: Lancaster, CA Description: Department: Prevention Description This role’s primary purpose is to assist the Lead Evaluations Coordinator in the efforts to interface between both in-house Systems, First Five LA, and the PFF Evaluations Team data collection systems, with an emphasis on data interactions and data analysis as it relates to utilization management and the generation of defined repots. A key element of this role is to ensure that all the data is collected and entered into reports correctly. DUTIES AND RESPONSIBILITIES: Prepare monthly invoicing for Coordinator approval Process and prepare monthly reports for Coordinator approval Monitor funds and promote reports to replenish as needed Provide administrative assistance as needed to support efficient workflow Maintains positive external contacts related to program, including reporting to funding sources, community resources, collaborative partners, all issues related to CB PFF Information Systems, etc Develop and establish data entry performance standards. Coordinate data collection and data entry for Program Evaluation. Identify and resolve any system related obstacle to effective billing. Collaborate with Evaluation Coordinator on workflow and ensure that office-oriented directives and policies and procedures are implemented in a timely manner. Assist in maintaining quality assurance by performing random technical auditing of client records and monitoring. Works within a team-oriented approach to meet the needs of the clients, families, community and the stakeholders and to ensure excellence in overall service delivery in office, home, schools and community. Provide administrative and clerical support to the Lead Evaluations Coordinator to include receptionist duties, inventory and order of office supplies with necessary approval, and maintenance of calendar of events and room schedule for office use as needed for coverage. Requirements: Two years experience in data entry required. Minimum two years comprehensive experience related to computer information concepts. Proficient in Word, Excel, Access, and Internet savvy. Ability to perform queries in Excel and Access a must. Superior record accuracy and detailed oriented Strong team and organizational and time management skills Good oral and written communication skills, including positive face to face and telephone interaction skills Ability to multi-task and perform general administrative duties, including office machines, record-keeping and filing. Strong analytical and follow up skills are a must. Ability to work in a multi-cultural environment required. Demonstrated strong communication and interpersonal skills required. Previous experience involving teamwork/team building to accomplish a common goal required. Job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with a job. They are meant to be accurate reflections of the principal job elements. This description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow other instructions and to perform any other duties requested by his or her Manager and/or Supervisor.

Job Title: Receptionist Company: NEPC, LLC Location: Cambridge, MA Description: Job Summary: We are currently seeking a full-time, long-term, professional, career receptionist for our Cambridge office. Hours for this position are Monday through Friday, 8:15 AM - 5:00 PM. Responsibilities include: Greet all visitors to the Company, including signing for all deliveries. Answer, screen and direct all incoming telephone calls. Distribute all faxes and packages received. Pick up, sort and distribute mail. Oversee operation of photocopy and general office machines. Maintain reception area, conference rooms, kitchen/galley areas in a neat and presentable manner. Maintain inventory and place orders for all office supplies (including stationary, kitchen supplies, etc.) Order catering for in-house meetings. Job Requirements: A basic knowledge of general office procedures. Must have a professional, outgoing, pleasant demeanor; organized and highly dependable. Basic knowledge of Microsoft Office required. Minimum of 1 – 4 years experience required. High school diploma with some college education preferred. Competitive salary and full benefits, including profit sharing and 401(k) plans. Please reference job code: Re110 No phone calls, please!! Company Background: NEPC, LLC is an employee-owned, full service investment consulting firm based in Cambridge, Massachusetts. NEPC was founded in 1986 and now has approximately 165 employees and over 265 clients. We provide a variety of consulting services such as asset allocation, performance measurement, policy formulation, and manager search. Our clients include defined benefit, defined contribution, endowments, foundations, trusts, public, corporate, Taft-Hartley, health & welfare, high-net worth, insurance and private plans. NEPC’s mission is to help our clients build successful investment programs, using diverse and proven strategies to enhance returns while minimizing risk. We’re a fun (but demanding) company with excellent working conditions and a very supportive team-oriented environment. NEPC is an Affirmative Action/Equal Opportunity Employer

Job Title: Part Time Front Desk Company: Jim Lupient Infiniti Location: Golden Valley, MN Description: Looking for a part time Front Desk Secretary at a suburban highline import dealership. Looking for a polished professional that can direct phone traffic, incoming clients, manager customer area and light office work.

Job Title: Admin/Sales Assistant Company: Confidential Location: Parker, CO Description: A well established full-service IT / GIS consulting company, based in Parker, Colorado is looking for a dynamic individual who can help with sales and administration. This person is needed to perform office functions including answering phones, invoicing, drafting/proofreading correspondence, researching, opening/distributing mail, filing, maintaining logs, data entry and assist with other office functions as needed. The right person must be able to multi-task and learn quickly. This person must have extensive knowledge of all Microsoft Office applications and must be able to work independently and at a fast pace. To be considered, you must show that you have read this advertisement in the body of your emailed response. Include a personal narrative highlighting your accomplishments since graduating high school and/or college. Please provide at least two references. Qualifications: A minimum of five years experience in an administration role A minimum of two years experience in technical sales / proposal management Advanced knowledge of Microsoft Office Experience in consulting environment a plus Ability to handle multiple tasks simultaneously while meeting client and project objectives Clearly and concisely communicate relevant information and concepts with co-workers and management

Job Title: Office Manager / Bookkeeper Company: Magna Industries, Inc. Location: Cleveland, OH Description: In this position you would be charged with running a small group of office personnel. Training would occur on the job working along side of the current employee who is retiring. Our company is a family owned and operated manufacturing company that has been in business since 1979. We allow our employees to grow and develop in our fast paced "entrepreneurial spirited" company. Do you enjoy working with executives to solve problems, taking on responsibility, and have a strong drive take on your job duties as if you owned the company. In this time of recession our company has grown. We are looking for a long term employee. The job reports directly to the owners of the company and it does require a high level of performance in an environment that is ever changing. If the normal "cubical" large corporate office job is not your style and you want more out of your career you should consider applying for this position.

Job Title: Office Clerk Company: Schneider & Associates Claim Services Location: Burbank, CA Description: Schneider & Associates Claim Services is seeking an experiened office support clerk to join our team. Founded in 1993 and operating in four states, our business continues to grow. You will be assisting our investigators in completing their assignments. Duties include: 1.Handling incoming phone calls. 2.Intake of new investigation assignments from clients. 3.Filing. 4.Data Entry. This is a full time position with room to grow. We offer health insurance and a 401k plan.

Job Title: Office Administrator Company: Microconsult, Inc. Location: Carrollton, TX Description: We are a professional microbiological and analytical chemical testing laboratory located in Carrollton, TX that performs quality control testing, research and various other services for our customers. There are currently twenty full time and two part time employees at our company. Our laboratory performs quality testing on cosmetic and OTC drug raw materials, active ingredients and finished products. Over the past three years, our company has experienced significant growth that will continue in 2010. We are looking for someone who can work in a fast paced environment and is able to work as a team player and function independently as well. The position requires the ability to read, write, understand and speak English so that advanced procedures may be followed. This position has a significant amount of customer contact. We are seeking an office administrator/ data entry/secretary for a full-time position with excellent growth potential. This position will be responsible for the following; sample log in, database entry, entry of test results, sample tracking, customer calls, certificate of anlaysis/report generation, report review, data filing and other related duties. The ideal candidate will have a minimum of two years administrative and data entry experience. The candidate must have a strong attention to detail, the ability to multi-task, and have excellent telephone and customer service skills. If you are interested in working with a dynamic, growing organization, please forward your resume and salary requirements. No e-mails or calls from Employment Agencies, Placement Agencies, etc.